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International Rescue Committee

Global humanitarian nonprofit delivering emergency relief

Pharmacy Assistant - Partners

PharmacyPosted on Nov 8
Full-timeCúcuta, Cucuta, North Santander, ColombiaCOP2.2M

About the Job

Requirements

  • A technical/assistant qualification in Pharmacy or a related health field is required.
  • Two years of experience in pharmaceutical services and/or healthcare facilities is required.
  • Knowledge of good storage and dispensing practices for pharmaceutical supplies is required.
  • Experience managing pharmacies or drugstores is required.
  • Knowledge of regulations related to medicines, medical devices, and medical supplies is required.
  • Proficiency with Microsoft office tools is required.
  • Document management and filing skills are required.
  • The role requires attention to detail and the ability to manage multiple administrative tasks in an organized manner.
  • The role requires the ability to follow procedures and instructions.
  • The role requires clear oral and written communication, effective service-oriented communication, and the ability to write reports.
  • The role requires teamwork and collaboration, interpersonal skills, and the ability to contribute to coordination mechanisms.
  • The role requires negotiation and problem-solving skills.
  • The role requires familiarity with procurement procedures and donor compliance.
  • The role requires the ability to learn new technologies independently.

Responsibilities

  • Track and update inventory, consumption, stock movements, expiration dates, and availability of medicines and medical supplies using information reported by warehouses.
  • Maintain the tools used to monitor pharmaceutical supply, storage, and distribution.
  • Consolidate information from warehouses, clinics, and implementing partners.
  • Track purchase orders, deliveries, receipts, and transfers of pharmaceutical products.
  • Identify and report operational inconsistencies involving inventory, expirations, stockouts, or overstock to management.
  • Support physical inventory counts and documentary reconciliations.
  • Monitor compliance with IRC protocols, procedures, and standards; Colombian Resolutions 3100 of 2019 and 1403 of 2007; Decree 2200 of 2005; and guidance from the Departmental Health Institute and Colombia's Ministry of Health and Social Protection, and promptly report deviations or noncompliance.
  • Organize and maintain current physical and digital documentation for the department.
  • Track expiration dates of supplier documentation and escalate expirations or noncompliance to management.
  • Consolidate evidence required for audits, monitoring, and compliance processes.
  • Administer electronic repositories and physical archives for the pharmaceutical area.
  • Collect, organize, and consolidate documentation and evidence required by management for monitoring, control, and reporting, and support reports on identified operational deviations.
  • Maintain current temperature, cold-chain, storage, and other required control records.
  • Manage records for expirations, returns, quarantines, product recalls, and final dispositions.
  • Support the monitoring of corrective and preventive actions and improvement plans.
  • Consolidate information for Good Distribution Practices self-assessments, audits, and inspections.
  • Track pharmacovigilance, technovigilance, and reactovigilance records.
  • Collect required supplier documentation and track its expiration dates.
  • Support scheduling supplier visits and follow-up processes.
  • Prepare operational reports and indicators defined by Pharmaceutical Management.
  • Consolidate periodic information on medicine consumption, stock, and availability, collaborating with other departments to obtain required information.
  • Maintain tracking dashboards, matrices, and reports for the department.
  • Provide timely alerts to management.
  • Coordinate meetings, trainings, and visits; prepare agendas, minutes, and commitment-tracking matrices.
  • Track commitments, improvement plans, and corrective actions assigned to internal multidisciplinary teams and implementing partners.
  • Prepare presentations, reports, and documents for management review.
  • Manage internal requests and administrative requirements related to the pharmaceutical area.
  • Track procurement to ensure quality and compliance with partner organizations’ processes and IRC guidelines.
  • Support PIF activities, requests, and procurement management in the organization’s designated information system.
  • Coordinate communications and service with suppliers and partners.
  • Support logistics for partner activities and assignments.
  • Coordinate logistics for pharmaceutical training and maintain attendance records and training evidence.
  • Support the preparation and updating of training materials and provide operational orientation on pharmaceutical tools and forms.
  • Contribute to initiatives and activities set by Pharmaceutical Management to strengthen pharmaceutical processes.
  • Support achievement of each grant’s goals and objectives.
  • Support regulatory compliance by monitoring required records, documentation, and activities.
  • Perform other tasks assigned by the supervisor to strengthen and develop the organization in its areas of intervention.

Desired Qualifications

  • Previous experience in humanitarian, development, or public health organizations is valued.

About the Company

International Rescue Committee

Global humanitarian nonprofit delivering emergency relief

Emergency relief and long-term support provider active in 40+ countries and 26 U.S. cities, offering health, education, safety, economic, and protection services to people affected by conflict, displacement, or disasters. It runs refugee resettlement, mental health care, primary healthcare, vocational training, and protection programs, with operations that combine direct services and advocacy. Its distinct approach comes from a large global footprint, extensive field experience, a focus on dignity and resilience, and evidence-based programs supported by initiatives like the Airbel Impact Lab. The goal is to lessen suffering, protect human rights, and help communities recover and thrive through inclusive, long-term strategies that empower those affected by crises.

Company size
10,001+
Company stage
Grant
Total funding
$500K
Headquarters
New York City, New York
Founded
1933

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