Legal Administrative Assistant
About the job
- At least 3 years of litigation experience, including familiarity with legal filing, electronic filing processes, and preparation of tables of authorities.
- Knowledge of New York and New Jersey state and federal court procedures and rules.
- Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
- Strong typing skills and meticulous attention to detail.
- Excellent written and verbal communication skills.
- Prepare and format legal filings, including proofreading, redacting, and organizing exhibits.
- Manage electronic filings with state and federal courts while ensuring compliance with court rules and procedures.
- Open and maintain new client matters, including document organization, indexing, and electronic file management.
- Conduct research and retrieve court decisions from Westlaw.
- Prepare correspondence, including cover letters for billing statements.
- Input billing information accurately into the firm's billing software.
- Schedule and coordinate conferences and depositions, and maintain attorney calendars.
- Process and track third-party vendor invoices and collaborate with the accounting department.
- A current Notary Public license is preferred.
At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Long Island Office.
This position offers a flexible, hybrid working arrangement.
The Position
Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment.
Key Responsibilities:
- Prepare and format legal filings, including proofreading, redacting and organizing exhibits.
- Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.
- Open and maintain new client matters, including document organization, indexing, and electronic file management.
- Conduct research and retrieve court decisions from Westlaw.
- Prepare correspondence, including cover letters for billing statements.
- Accurately input billing information into the firm’s billing software.
- Schedule and coordinate conferences, depositions, and maintain attorney calendars.
- Process and track third party vendor invoices and collaborate closely with the accounting department.
Qualifications:
- Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules.
- A collaborative attitude and willingness to take on new challenges.
- Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
- Strong typing skills with meticulous attention to detail.
- Excellent written and verbal communication skills.
- Current Notary Public License preferred.
Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.
A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Why Should You Apply?
- Benefits: Outstanding benefits package, including 401k match and generous PTO plan
- Career Growth: Ample opportunities for professional development and advancement
- Employee Perks: Access to corporate discount plans and other benefits
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [email protected].
Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.
Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.
California Residents may review our CCPA notice for applicants and employees here.
Wilson Elser participates in the federal E-Verify program. With respect to all new hires, we provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s Form I-9 to confirm work authorization.
Please review the official posters for detailed information regarding your rights and protections
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Download the E-Verify Participation Poster (English & Spanish)
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Download the Right to Work Poster (English & Spanish)
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Salary Range: 70000 - 80000 USD
About the company
Wilson Elser is a defense litigation law firm with more than 1,100 attorneys handling defense and coverage matters for clients in local, state, and federal courts. The firm provides litigation, coverage, and trial services, frequently stepping in to take over unresolved matters from other firms and guiding cases to align with clients’ guidelines and terms. Its approach combines handling a high volume of matters (about 100,000 at any time) with tackling technically challenging cases. Compared with competitors, the firm distinguishes itself through its large national footprint, history of successful defense-oriented results, ability to parachute into ongoing cases, and a strong reputation as a leading defense counsel. The firm’s goal is to defend clients effectively across jurisdictions by delivering rigorous, term-aligned litigation strategies and achieving favorable outcomes on clients’ terms.
Company Size
1,001-5,000
Company Stage
N/A
Total Funding
N/A
Headquarters
New York City, New York
Founded
1978
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Simplify's Take
What believers are saying
- June 16, 2026 added Sean Maraynes for medical malpractice and high-exposure casualty trials.
- April 20, 2026 brought Elizabeth Olson in Denver, strengthening design and construction work.
- August 20, 2026 named 123 attorneys to Best Lawyers 2027, supporting recruiting and client confidence.
What critics are saying
- February 2026 Houston sanctions hit Wilson Elser for discovery failures in the Toyota Center case.
- The same case faces a September 21, 2026 trial, extending reputational and fee exposure.
- Sustained sanctions or malpractice hits erode the defense-firm brand that sells to insurers.
What makes Wilson Elser unique
- Wilson Elser spans 43 offices and 1,000+ attorneys, specializing in defense litigation nationwide.
- Its 2026 promotions and lateral hires deepen casualty, healthcare, construction, and transportation benches.
- Chambers USA 2026 ranked nine departments, reinforcing credibility with insurers and corporate defendants.
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Benefits
- 401(k) Company Match
- Unlimited Paid Time Off
- Health Insurance
- Dental Insurance
- Vision Insurance
- Disability Insurance
- Life Insurance
Company News
Wilson Elser, Ankura, and Privado AI host conference on Privacy, Security and AI Governance. Oct 19, 2026, 12:34 ET AI State Laws Now Top 150 Around the Country NEW YORK, Oct. 19, 2026 /PRNewswire/ - National law firm Wilson Elser, in partnership with Ankura Consulting Group, LLC and Privado AI, recently held an inaugural conference on privacy, security, and AI governance. The program focused on evolving privacy laws and security best practices, with artificial intelligence front and center as organizations navigate a growing patchwork of state AI laws. "Convergence: The Intersection of Privacy, Security & AI Governance" was held September 30 at Wilson Elser's New York offices, featuring speakers from Wilson Elser, Ankura, Privado AI, and several insurance carriers. JD Cheema, Founder of Privado AI, delivered a keynote on technology-enabled data discovery and AI governance. "Privacy, security, and AI governance are no longer separate conversations. Agentic AI, tightening regulation, and a more active enforcement environment have brought them into the same room," said Jana Farmer, partner and cochair of Wilson Elser's Data Use & AI Governance Practice. "At the moment, there is no comprehensive federal standard governing AI use in the United States." "Instead, we're seeing a rapidly growing patchwork of state laws and regulations," said Farmer, noting that states including New York, California, Utah, Texas, and Colorado have passed more than 150 AI-related laws in the last year alone. "Given this landscape, businesses should plan for the possibility that some of the use cases of AI technology could become restricted after deployment, so that their AI investments hold up as the rules develop." The program paired practitioner-level content with built-in opportunities to connect. Convergence was attended by general counsel, privacy and security leaders, cybersecurity and risk professionals, the insurance and carrier community, and outside advisors who serve them. Conference panels included: Navigating the Privacy and AI Landscape: From New Laws to the Courtroom Panelists: Jana Slavina Farmer, AIGP, Wilson Elser; Nicole Nguyen, Senior Director, Privacy Engineering and Technology Practice, Ankura; JD Cheema, Privado; and Christina Van Wert, Senior Manager, Cyber & Professional Lines Group, Tokio Marine HCC. Topic: Privacy and AI regulation continues to develop on several fronts, and organizations are fielding attention from legislators, regulators, and plaintiffs alike. Through an interactive session, panelists traced the newest privacy and AI legislation, current enforcement priorities, and litigation trends, giving attendees a practical compliance walkthrough they can put to immediate use. Cybersecurity and AI: Governing Agentic Systems Panelists: Dominik Cvitanovic, Wilson Elser; John Schrader, Senior Managing Director, Cyber, Privacy & AI Security Practice, Ankura; Craig Linton, Head of U.S. Underwriting Management for Cyber Risks, Beazley; and Bridget Choi, Cyber Insurance Product Lead, Gallagher. Topic: Agentic AI is reshaping how organizations operate, creating a new class of cybersecurity, contractual, and operational risk. Insurers and insureds alike are asking questions that cut across every industry deploying these systems. Using scenarios drawn from real-world deployments and cyber events, panelists gave attendees practical guidance on governing agentic AI before, during, and after an incident. Cybersecurity Pitfalls and Avoiding the Wrath of Regulators Panelists: Anjali Das, Wilson Elser; Nicole Nguyen, Senior Director, Privacy Engineering and Technology Practice, Ankura; John Schrader, Senior Managing Director, Cyber, Privacy & AI Security Practice, Ankura; and Cody Valdez (former Deputy AG, New Jersey Attorney General's Office), now an attorney at Wilson Elser. Topic: When a cybersecurity incident hits, regulators are rarely far behind, and they increasingly arrive from several directions at once. A single event can draw parallel scrutiny from the SEC, state financial regulators, health privacy enforcers, and state attorneys general, each with its own rules, deadlines, and enforcement posture. Drawing on recent investigations and enforcement actions, this panel mapped where organizations most often stumble and gave attendees a practical playbook for staying on the right side of the agencies that matter. Implementing AI Across the Business: A Practical Guide to the Risks Panelists: Jana Slavina Farmer, AIGP, Wilson Elser; Jonathan Meer, Wilson Elser; Scott Margolis, Managing Director, Data and Information Governance Practice, Ankura; Matthew McQueeny, AAANow.ai and Earnfluencing; and Rahmila Nadi, Women Leading AI Topic: AI is changing how organizations operate, and the legal and operational risks reach well beyond any single department. No one-size-fits-all approach exists, but common themes cut across every business weighing how to adopt AI responsibly. Through scenarios drawn from situations businesses are navigating right now, panelists gave attendees practical, actionable guidance on the legal and business ramifications of putting AI to work. About Wilson Elser's Data Use & AI Governance Practice Wilson Elser is a trusted privacy, security, and AI governance firm in the United States and the preeminent defense litigation firm in the privacy and cyber class action space. For more information about the practice, go to: https://www.wilsonelser.com/data-use-ai-governance About Wilson Elser Wilson Elser is the preeminent defense litigation firm in the United States. Over more than four decades, our litigation and trial lawyers have gained a reputation for taking on and prevailing in the most challenging and technical cases, frequently "parachuting in" to assume unresolved matters from other law firms. Our success also derives from winning on our clients' terms and rigorously adhering to their guidelines. We are ranked 94 in the Am Law 100 and 30 in the National Law Journal's NLJ 500. For more information, go to www.wilsonelser.com About Ankura, LLC Ankura is a leading global consulting and expert services advisory firm with a broad range of specialties across industries, including the cybersecurity, data privacy and governance, and artificial intelligence space. The firm combines strategic advisory with deep technical expertise, hands-on implementation, and expert support to address complex business challenges. Ankura has more than 35 locations and supports projects in more than 115 countries. For more information, go to https://ankura.com/ About Privado AI Privado AI is an agentic data privacy management platform that helps privacy and compliance teams automate manual governance workflows, map data flows, and detect consent-compliance violations at scale. Founded in 2020, the company leverages specialized AI agents to replace traditional, slow, questionnaire-based compliance methods. For more information, go to https://www.privado.ai/ PR Contact: Andrew Blum, AJB Communications | [email protected] | 917.783.1680 SOURCE Wilson Elser
Wilson Elser rehires trial attorney Sean Maraynes as partner. National law firm Wilson Elser has rehired veteran trial attorney Sean Maraynes as a partner in its Medical Malpractice & Health Care Practice. Maraynes, who previously served as of counsel with the firm before departing in 2019, returns after six years at a New York defense litigation firm. He joined Wilson Elser on June 15 and will be based in the firm's White Plains office, serving clients throughout the New York metropolitan area. "Sean is a skilled trial attorney with a proven track record of success, and his extensive experience in defending high-exposure casualty matters will be a significant asset to our medical malpractice and healthcare clients," Lori Semlies, co-chair of Wilson Elser's Medical Malpractice & Health Care Practice, said in a statement. Maraynes said Wilson Elser's reputation for representing businesses, hospitals and healthcare providers was a key factor in his decision to return. His practice focuses on defending physicians, businesses and nonprofit organizations in medical malpractice and catastrophic injury litigation. He has served as lead counsel in more than 40 trials involving wrongful death, medical malpractice, nursing home negligence, premises liability, construction litigation and New York Labor Law claims. Before joining private practice, Maraynes spent five years as an assistant district attorney in the Bronx County District Attorney's Office, where he prosecuted violent crimes including homicide cases. Maraynes earned his law degree from Cardozo School of Law and a bachelor's degree in sociology and criminology/criminal justice from the University of Maryland.
Wilson Elser has appointed Elizabeth Olson as a partner in its Denver office, bolstering the firm's Design Professionals and Construction practices. Olson joins from a regional litigation firm with over a decade of experience defending complex construction, design professional and commercial matters. The appointment strengthens Wilson Elser's Denver presence, where she will collaborate with Ryan Williams, the Denver-based co-chair of the firm's Design Professionals Practice. Olson's practice covers construction and design professional liability, premises liability, general casualty, contract disputes, commercial litigation, product liability and transportation. Olson holds a J.D. from Arizona State University's Sandra Day O'Connor College of Law and a B.A. in Economics and Ancient Mediterranean Civilisations from Rice University. She has represented clients in state and federal courts across Colorado and Arizona.
Kerkering, Barberio & Co. data breach exposes sensitive info for 4,179 individuals. March 17, 2026 Kerkering Barberio & Co. Affected by the data breach? You may be entitled to compensation. Submit a claim today. Kerkering, Barberio & Co., a certified public accounting firm based in Sarasota, Florida, disclosed a data breach that affected 4,179 people in the United States. The firm reported the breach to state attorneys general in March 2026, nearly 10 months after first discovering the incident. The company found the breach on May 27, 2025, according to its notification letters to consumers. It sent written notices to affected individuals on March 13, 2026. The types of personal information exposed were extensive, ranging from Social Security numbers and bank account details to passport scans, medical information and login credentials. Keep reading for more details. How the breach unfolded. On or around May 27, 2025, Kerkering discovered that an unauthorized person had gained access to four of the company's email accounts, according to the firm's notification letters. The firm isolated those email accounts and hired a third-party cybersecurity company to secure the accounts and investigate what happened. The forensic investigation found evidence that some of the firm's files had been accessed by the unauthorized actor. Based on those findings, the company brought in a separate data mining vendor to review the affected data. On March 6, 2026, the firm finalized its list of individuals to notify. That process took more than nine months from the date the breach was first discovered. The breach affected three Maine residents, 21 Massachusetts residents and four New Hampshire residents, according to filings with those states' attorneys general. According to the company's notification to consumers, the data that may have been accessed includes names, addresses, dates of birth, Social Security numbers, trust names and Social Security numbers, email addresses, home phone numbers, mobile phone numbers, bank account details, credit card numbers (including CVCs, expiration dates, credit card scans), driver's license numbers (scans, expiration dates), passport numbers (scans, expiration dates), login access info (username and password), medical reference numbers, private health member IDs, financial account information, health insurance information, medical information, biometric data, taxpayer identification numbers. What Kerkering did in response. After discovering the breach, the firm disconnected all access to the impacted email accounts, changed administrative credentials, restored operations in a secure mode and enhanced its security measures. The company also stated it will continue to take steps to reduce the risk of future harm. Kerkering hired the law firm Wilson Elser Moskowitz Edelman & Dicker LLP to handle the breach response and regulatory notifications. The company also engaged a third-party notification vendor to help with the process of alerting affected individuals. The firm is offering all affected individuals 12 months of free credit monitoring and identity theft restoration services through Cyberscout, a TransUnion company. These services include single bureau credit monitoring, a single bureau credit report and a single bureau credit score. The company set up a toll-free call center for people with questions. Affected individuals can call 1-833-297-3832, Monday through Friday, from 8 a.m. to 8 p.m. Eastern time, excluding national holidays. Steps to take if your information was exposed. Freeze credit reports. With Social Security numbers exposed, placing a credit freeze with all three major credit bureaus is one of the most important steps. A credit freeze prevents new accounts from being opened in a person's name. It is free to place and lift. Contact each bureau separately: * Experian: 1-888-397-3742 or www.experian.com/freeze/center.html * Equifax: 1-888-298-0045 or www.equifax.com/personal/credit-report-services * TransUnion: 1-800-916-8800 or www.transunion.com/credit-freeze Place a fraud alert. A fraud alert tells lenders to verify a person's identity before extending new credit. It is free and lasts one year. Contacting one bureau is enough, as that bureau will notify the other two. Request an IRS Identity Protection PIN. Because Social Security numbers and taxpayer identification numbers were exposed, tax-related identity theft is a real concern. The IRS allows any taxpayer to request an Identity Protection PIN, which prevents someone else from filing a tax return using their Social Security number. Monitor bank and credit card accounts closely. With bank account details, credit card numbers, CVCs and expiration dates exposed, affected individuals should review their financial statements carefully for any unauthorized transactions. Change passwords immediately. Anyone who used the same password for other accounts should change those passwords right away. Watch for phishing attempts. Affected individuals should be cautious about emails, phone calls or texts that reference this breach or ask for additional personal details. Scammers sometimes use stolen data to craft convincing phishing messages. Monitor health insurance statements. Affected individuals should review their Explanation of Benefits statements for any services they did not receive. Check credit reports regularly. Everyone is entitled to free credit reports, which can be obtained at www.annualcreditreport.com or by calling 1-877-322-8228. Reviewing these reports can help people spot accounts or inquiries they do not recognize. Report suspected identity theft. If anyone notices signs of identity theft, they should report it to local law enforcement and their state attorney general's office. They can also file a complaint with the Federal Trade Commission at www.identitytheft.gov or by calling 1-877-438-4338. Submit your claim to the law firm handling this investigation. Types of INFORMATION affected * Names * Social Security Numbers * Dates of Birth * Addresses * Government IDs * Medical Info * Financial Info Sources. Disclosures Breach summary. Affected Entity Consumers Notification date Breach Discovered Date May 27, 2025 Data breach settlements. Open for Claims
False flag alert: silverstein lands 24K-SF lease at l.a.'s U.S. Bank Tower. Silverstein Properties has secured a new full-floor lease at its 72-story skyscraper in Los Angeles, hot on the heels of its 2 million-square-foot lease deal at 2 World Trade Center in New York City. The landlord inked a 24,416-square-foot lease with law firm Wilson Elser at U.S. Bank Tower, at 633 West Fifth Street in Downtown Los Angeles, Commercial Observer has learned. Wilson Elser will occupy the entire 31st floor at the tower and will relocate from its current office, at nearby City National Plaza, later this year. Silverstein Properties was represented in-house by Harlan Strader, as well as JLL's Jaclyn Ward, James Malone, Marin Turney and Sarah Hancock. Cushman & Wakefield's Ryan Hoopes, Tom Sutherland and Luke Raimondo represented the tenant. Other tenants at U.S. Bank Tower include U.S. Bank, KPMG, McKinsey & Company, Marsh & McLennan, Lincoln International, Sompo International and King & Spalding.