Full-Time
Administrative Assistant
Updated on 8/6/2026
Ware Malcomb
501-1,000 employees
Full-service design firm: architecture, planning, interiors
Compensation Overview
$25 - $30/hr
New York, NY, USA
In Person
 Administrative & Executive Assistance |
|---|
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- Minimum of 3 years of administrative and/or business development experience, preferably within an architecture, engineering, or professional services environment
- Proficiency with Microsoft Office and strong overall computer skills
- Excellent verbal and written communication skills
- Professional and courteous approach when interacting with team members, clients, and visitors
- Highly organized, dependable, and proactive, with a strong sense of ownership and accountability
- Maintain a well-organized, professional, and welcoming office environment, including shared spaces such as conference rooms and resource areas.
- Partner with Office Leaders and team members to support day-to-day office operations.
- Monitor and maintain office supplies.
- Manage conference room scheduling and coordinate space, equipment, and meeting setup needs.
- Coordinate internal and external meetings and events, including scheduling, logistics, catering, and A/V setup.
- Manage incoming and outgoing mail, deliveries, and shipping (FedEx), ensuring timely distribution and organization.
- Serve as a point of contact for building management, security, and external vendors.
- Support business development efforts by conducting market research and compiling insights on targeted companies, industry partners, and emerging practice areas.
- Assist in the preparation of proposals, presentations, and marketing materials, including light editing of qualification packages and support for communication initiatives.
- Perform a variety of administrative tasks, including data entry, document preparation, filing, and system updates.
- Maintain CRM data (HubSpot) and support reporting efforts.
- Assist with project-related administrative processes, including opening project numbers, generating reports in Deltek Vantagepoint, and managing documentation in Newforma.
- Experience with Adobe Creative Suite (InDesign, Photoshop) and CRM platforms (e.g., Hubspot) is a plus
Ware Malcomb provides architecture, planning, interior design, civil engineering, branding, and building measurement for commercial, corporate, industrial, healthcare, science and technology, retail, and residential projects. It delivers integrated, project-based design services from a single firm, coordinating multidisciplinary work to fit client goals. The company uses data-informed decisions and market insights to guide space planning and workplace strategy, including responses to post-pandemic trends like nearshoring and remote work. Its goal is to help clients achieve practical, high-quality design and ongoing collaboration for long-term success.
Company Size
501-1,000
Company Stage
N/A
Total Funding
$8.1M
Headquarters
Irvine, California
Founded
1972
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Simplify's Take
What believers are saying
- June 2026 Vancouver and Las Vegas openings expand Ware Malcomb into stronger growth markets.
- February 2026 Newsweek recognition strengthens recruiting and client credibility for culture-focused employers.
- May 2026 promotions in Seattle, New York, Atlanta, and San Francisco deepen local leadership benches.
What critics are saying
- Lawrence Armstrong exits by end-2026, creating succession risk during ownership transition.
- Office design dependence leaves revenue exposed if employers keep shrinking workplace footprints.
- No disclosed layoffs or litigation show up, but the firm still faces brutal A/E talent competition.
What makes Ware Malcomb unique
- Ware Malcomb bundles architecture, civil, interiors, branding, and MEP services under one roof.
- By June 2026, Ware Malcomb operated 30 offices across the Americas.
- More than half of Fortune 500 companies use Ware Malcomb, signaling sticky enterprise relationships.
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Benefits
Flexible Work Hours
Company News
Ware Malcomb names Henry Kurasaki Director, Architecture in Seattle office. Ware Malcomb, an award-winning international design firm, today announced Henry Kurasaki has joined the firm as Director, Architecture based in the company's Seattle office. In this role, he will serve as a key member of the firm's office leadership team, help shape its local architectural practice and lead business development efforts across the Pacific Northwest region. Jonathan Thomas, Principal, Ware Malcomb, said, "Henry has a track record of building strong client relationships in the Seattle market and aligning design excellence with sound foundational stewardship. Henry has spent his career on both sides of the table, leading design teams and managing corporate real estate portfolios, which gives him a unique perspective that helps clients achieve meaningful business outcomes. His market knowledge, leadership experience, and client-focused approach make him an ideal leader for our continued growth in the region." Kurasaki brings more than 25 years of experience to Ware Malcomb as both a licensed architect and a commercial real estate leader. His career spans architecture firm leadership and owner-side real estate strategy, guiding multi-state portfolios, leading high-performing design teams, and overseeing complex real estate programs for corporate, retail, industrial, financial, and operational environments. Kurasaki has guided large-scale planning, design, and construction initiatives through all phases of development, bringing strengths in leadership, client engagement, and strategic planning. Known for his collaborative approach and commitment to long-term relationships, Kurasaki is passionate about helping clients navigate evolving business, sustainability, and facility challenges. He brings practical insight into emerging energy and building technologies as organizations pursue greater operational efficiency and sustainability goals. Kurasaki earned a bachelor's degree in architecture from the University of Hawaii at Manoa. Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. More than half of Fortune 500 companies are Ware Malcomb clients. For more information, visit waremalcomb.com. Ware Malcomb Seattle 3015 112th Ave NE #205 Bellevue, WA 98004 425.670.6706
Ware Malcomb names SF interior design director. Ware Malcomb appoints Marian Morioka to lead interior architecture and design in San Francisco. July 8, 2026 Ware Malcomb announced the appointment of Marian Morioka as director of interior architecture and design in the firm's San Francisco office. In her new role, Morioka will lead the firm's interior architecture and design studio in San Francisco, overseeing strategic growth, studio operations, client relationships, project performance and team development. Looking for a reprint of this article? From high-res PDFs to custom plaques, order your copy today! JOIN TODAY To unlock your recommendations. Already have an account? Sign In
Ware Malcomb announces construction is complete on Atlanta office renovation for Gunderson Dettmer law firm. ATLANTA (June 30, 2026) - Ware Malcomb, an award-winning international design firm, today announced construction is complete on a Class A office renovation project for law firm Gunderson Dettmer Stough Villeneuve Franklin & Hachigian, LLP. Ware Malcomb's Atlanta office provided interior design services for the 6,500 SF project, located in the Promenade Tower at 1230 Peachtree Street NE, adjacent to the Woodruff Arts Center and the High Museum in Midtown Atlanta. With offices located throughout the U.S., Gunderson Dettmer is a leading international firm focused exclusively on the innovation economy, advising startups, growth companies, venture capital firms, and public companies on formation, financing, governance, and strategic transactions. "Our objective was to create a balance between privacy and openness, supporting focused legal work while maintaining a bright, contemporary environment. Our interiors team collaborated closely with the client and contractor to deliver a highly detailed interior, coordinating design intent with construction execution to achieve a cohesive and functional workplace," said Craig Anderchak, Director, Interior Architecture & Design, Ware Malcomb. The renovation addressed the design objectives with a variety of features to promote flexibility, acoustic comfort, and efficient circulation, while providing hospitality-driven amenities for both employees and clients. Distinct spaces within the interior plan include the reception area, main conference room, private offices, open workstations, a custom kitchen, a fully equipped area for client events and entertainment, a separate coffee bar, banquette seating nook, and a mother's wellness room. Custom millwork is the defining element of the space, featuring a natural material palette that flows from the flooring into the millwork and architectural details, balanced by sleek black accents for a refined, professional aesthetic. A central entry sequence features a marble transaction area with overhead acoustical baffles and a curtain added to improve acoustics. Half-height walls define departmental zones while keeping the workspace open and bright, with private offices located behind. High-tech touches in the design include a ceiling-mounted adjustable shading system in the conference room for flexible privacy, along with integrated baffles and curtain elements to serve as acoustic treatments. An opentodeck ceiling condition was maintained throughout the space, complemented by wood-look acoustical baffles that enhance sound control while introducing warmth and texture. General contracting services for the project were provided by Clune Construction. Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. More than half of Fortune 500 companies are Ware Malcomb clients. For more information, visit waremalcomb.com. July 1, 2026 June 30, 2026 June 29, 2026 June 28, 2026 June 26, 2026 June 24, 2026
Ware Malcomb names Henry Kurasaki Director, Architecture in Seattle office. Ware Malcomb announces new Director, Architecture in Seattle office. SEATTLE (June 21, 2026) - Ware Malcomb, an award-winning international design firm, today announced Henry Kurasaki has joined the firm as Director, Architecture based in the company's Seattle office. In this role, he will serve as a key member of the firm's office leadership team, help shape its local architectural practice and lead business development efforts across the Pacific Northwest region. Jonathan Thomas, Principal, Ware Malcomb, said, "Henry has a track record of building strong client relationships in the Seattle market and aligning design excellence with sound foundational stewardship. Henry has spent his career on both sides of the table, leading design teams and managing corporate real estate portfolios, which gives him a unique perspective that helps clients achieve meaningful business outcomes. His market knowledge, leadership experience, and client-focused approach make him an ideal leader for our continued growth in the region." Kurasaki brings more than 25 years of experience to Ware Malcomb as both a licensed architect and a commercial real estate leader. His career spans architecture firm leadership and owner-side real estate strategy, guiding multi-state portfolios, leading high-performing design teams, and overseeing complex real estate programs for corporate, retail, industrial, financial, and operational environments. Kurasaki has guided large-scale planning, design, and construction initiatives through all phases of development, bringing strengths in leadership, client engagement, and strategic planning. Known for his collaborative approach and commitment to long-term relationships, Kurasaki is passionate about helping clients navigate evolving business, sustainability, and facility challenges. He brings practical insight into emerging energy and building technologies as organizations pursue greater operational efficiency and sustainability goals. Kurasaki earned a bachelor's degree in architecture from the University of Hawaii at Manoa. Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. More than half of Fortune 500 companies are Ware Malcomb clients. For more information, visit waremalcomb.com. Ware Malcomb Seattle 3015 112th Ave NE #205 Bellevue, WA 98004 425.670.6706 In the News. * 21 June 2026
Ware Malcomb announces opening of Las Vegas office. Leading architectural firm now has 30 offices; industry veteran Andrew Martin to head Las Vegas office. LAS VEGAS (June 4, 2026) - Ware Malcomb, an award-winning international design firm, today announced the opening of its Las Vegas office, located at 1 Meridian Vista Dr. in Summerlin South. This new location becomes part of Ware Malcomb's Southwest Region, and brings the total number of Ware Malcomb offices in the United States, Canada, Mexico and Brazil to 30. Ken Wink, CEO, Ware Malcomb, said, "the Las Vegas office strengthens our ability to serve this growing area, bringing a local presence to a market where we have completed multiple projects and have many existing clients. The opening of our 30th office marks a significant milestone for Ware Malcomb, and we look forward to building and expanding our portfolio in this important region." Andrew Martin has joined Ware Malcomb as Regional Manager for the new Las Vegas office. In his new role, he will lead and manage the Las Vegas office, bringing extensive experience across multiple project types and a strong portfolio of work in the region. Martin previously owned his own architectural practice, completing projects across hospitality, office, multifamily, restaurant, industrial, and tenant improvement sectors. "The greater Las Vegas metropolitan area is experiencing growth across all market sectors and is a maturing city attracting more residents seeking an active outdoor lifestyle in the Mojave Desert," Martin said. "With prominent sports teams now located in Nevada, development has surged, and there is much more to the city's culture than the Las Vegas Strip." Martin received his Master of Architecture from the University of Nevada, Las Vegas and is a licensed architect in Nevada, as well as an active member of NAIOP. His local reputation and established client relationships will help strengthen Ware Malcomb's presence in the market and support continued growth. Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. More than half of Fortune 500 companies are Ware Malcomb clients. For more information, visit waremalcomb.com. Ware Malcomb Irvine HQ 10 Edelman Irvine, CA 92618 949.660.9128 Ware Malcomb Las Vegas 1 Meridian Vista Dr. Ste 255, Unit 2060 Las Vegas NV 89135 702-710-9690 In the News. * 5 June 2026