Billing & Administrative Assistant

Excellent verbal and written communication skills

Proficiency in Microsoft Office

Proficient in ERP systems (JD Edwards preferred)

Ability to work independently and in a fast-paced environment

Ability to anticipate work needs and interact professionally with customers

Excellent organizational skills and attention to detail
High School Diploma or GED

3+ years of experience in accounting

Background in Finance a must

Process, maintain and submit customer invoices per system guidelines within required deadlines

Create invoices according to company policy if required

Merge, scan and upload all customer folders to company data base

Maintain and update customer info as needed (Customer name, address, mergers, etc.)

Communicate with customers regarding payment status and resolve payment disputes

Collaborate with the collections manager and sales to reconcile accounts receivable on a periodic (at least monthly) basis

Assist with managing accounts payables

Set up and maintain vendors

Issue purchase orders and process vendor invoices for payment

Record, update and maintain monthly expenses

Maintain and report unbilled revenue report monthly

Assist with maintaining employee timesheets

Manage facility accounting and financial reporting

Perform work related tasks as assigned (Ex. Scan, file, etc.)

Comply with all NOV Company and HSE policies and procedures