Executive Assistant

Why we're hiring:

WPP is currently driving the industry’s largest business transformation across the marketing and advertising sector. Dominic Shine our Global CIO is driving a major transformation of our Enterprise Technology capabilities across the group. Key to this transformation is the strengthening of the Global Enterprise Technology Leadership Team and the introduction of a new operating model which will see 2500+ technology professionals across the group come together to form an integrated global team that services and enables the ongoing transformation of our agencies and functions.

On a 12 month fixed term contract, we are seeking a highly organised and adaptable individual to provide top-tier support to Executives on our Leadership Team. The person should have extensive previous EA experience, preferably in a fast-paced and complex environment, with the ability to work independently. Experience of working for a similar, global technology focussed organisation to WPP would be ideal.

Key qualifications include strong communication skills and the ability to interact confidently with stakeholders at all levels in a fast paced-paced, complex environment. Confidentiality, positivity, and meticulous attention to detail are essential.

What you'll be doing:

• Proactive diary management across multiple time zones, working to understand leadership priorities and to ensure their schedules reflect these weekly; also knowing this may be subject to urgent change.
• The main point of contact for all meeting co-ordination; liaise directly across the ET team and WPP company – from our newest employee to the most senior people.
• Support the Directors in timely preparation of materials for meetings and presentations; being one step ahead as we move across different workstreams and priorities.
• Organise and co-ordinate meetings, build relevant agendas and ensure cadence of meetings, relevant content and actions are followed through.
• Support the production of any confidential information as required with absolute discretion, working in a position of high trust.
• Coordination of all travel and logistics e.g. flights and accommodation etc.
• Responsible for preparation and submission of expenses, managing holidays and sickness calendar.
• Help with organisation of key events such as internal meetings, offsite sessions, private dinners, and Town Halls.
• Provide cover for other executive assistants in the team when needed.

What you'll need:

• Complete discretion when dealing with confidential information.
• Demonstrated experience  - show a passion for the importance, know where we still have fun but need to be a little more formal at times
• Fast paced and proficient execution of tasks.
• Excellent communication skills, communicating to all – regardless of position.
• Enthusiastic and can-do approach to work.
• Experience of working in social media would be advantageous.
• Strong proficiency in Microsoft Office.

Who you are:

You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.

You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we'll give you:

Passionate, inspired people – We aim to create a culture in which people can do extraordinary work.

Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.

Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

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