HIM Supervisor

Description

Monday-Friday

8:00am - 4:30pm

On-site, Colquitt, GA

JOB SUMMARY:

Under direction of the HIM Director (HIMD), the HIM Supervisor will assist the HIMD with operational planning, workflow processes, and internal controls. In the absence of the HIMD, the HIM Supervisor will oversee the HIM department as needed.

EDUCATION, CREDENTIALS & EXPERIENCE REQUIREMENTS:

• Bachelor’s Degree in related field, or experience equivalent
• Minimum of 5 years’ experience in supervisory role in HIM
• RHIT or RHIA certification, or experience equivalent, with coding certification from AHIMA or AAPC required
• Knowledge of billing and coding for Rural Health Clinics, Critical Access Hospitals, and skilled nursing facilities
• Experience with Electronic Health Records (EHR), encoders, and any other applicable software

GENERAL REQUIREMENTS:

• Performs all job responsibilities in alignment with the mission and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current knowledge in present areas of responsibility (i.e., self-education, attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Wears protective clothing and equipment as appropriate.

GENERAL SKILLS:

• Ability to communicate in English, both verbally and in writing.
• Additional languages preferred.
• Strong written and verbal skills.
• Basic Computer Skills

WORKING CONDITIONS:

• General environment: Works in a well-lighted, air-conditioned area, with moderate noise levels.
• May be exposed to high noise levels and bright lights.
• May be exposed to limited hazardous substances or body fluids, or infectious organisms.
• May be required to change from one task to another or different nature without loss of efficiency or composure.
• Periods of high stress and fluctuating workloads may occur.
• May be scheduled as needed including overtime.

PHYSICAL REQUIRMENTS & DEMANDS:

• Have near normal hearing: Hear alarms/telephone/normal speaking voice.
• Have near normal vision: Clarity of vision (both near and far), ability to distinguish colors.
• Have good manual dexterity.
• Have good eye-hand foot coordination.
• Ability to perform repetitive tasks/motion.
• Continuously within shift (67-100%): Standing, Walking. Frequently within shift (34-66%): Bending/Stooping, Pushing/Pulling, Lift/carry up to 20lbs, Lift/carry greater than 20 lbs. with assistance.
• Occasionally within shift (1-33%): Sitting, Climbing, Twist at waist, Lift/Carry greater than 50 lbs. with assistance, Reaching above shoulder.

MISSION STATEMENT:

QUALITY HEALTHCARE: 

In our continuing effort to enhance the quality of life for the communities we serve, the Hospital Authority of Miller County is committed to the delivery of superior, safe, cost-effective healthcare through the provisions of education prevention, diagnosis and treatment.

JOB SPECIFIC COMPETENCIES:

• Assists in directing, planning, organizing, monitoring, and evaluating the work of the HIM department to ensure effective and efficient operations and compliance with established standards, rules, and regulations.
• Performs assigned duties with a minimum of supervision.
• Assists the HIMD in the development, implementation, and assessment of long- and short-term goals.
• Participates in the development and implementation of policies and procedures of qualitative and quantitative analysis programs to meet federal, state, local and internal utilization review standards.
• Provides in-service training and evaluates departmental personnel as required.
• Develops orientation and training programs and ensures ongoing competence of staff is documented.
• Serves as a member of various committees and participates in hospital staff meetings as required.
• Identifies problems affecting coding, abstracting, billing, and legal issues related to the release of medical information and assists in their resolution. 
• Conducts studies, analyzes reports, and makes recommendations concerning staffing, organization, budget, and work flow.
• Supervises the maintenance of medical records and the preparation of statistical reports for research and hospital administration.
• Assists with privacy investigations as needed.
• Audit releases of information and scanning into the EHR as needed.
• Communicates appropriately and clearly to the director, coworkers.
• Maintains a good working relationship both within the department and to administrative staff of other departments.
• Is a resource person both within the department and to administrative staff of other departments.
• Demonstrates the ability to be flexible and organized.
• Manages and operates equipment safely and correctly.

PROFESSIONAL REQUIREMENTS:

• Follows Code of Conduct policy.
• Adheres to dress code; appearance is neat and clean.
• Completes annual educational requirements.
• Maintains regulatory requirements.
• Maintains patient confidentiality at all times.
• Reports to work on time and as scheduled; completes work within designated time.
• Wears identification when on duty; uses computerized time clock system correctly.
• Completes in-services and returns in a timely fashion.
• Attends annual review and/or skills fair and department in-services, as scheduled.
• Attempts to end conversations and other interactions in a positive manner; leaves others with a good impression of the Hospital Authority of Miller County and its employees.
• Complies with all organizational policies regarding ethical business practices.
• Communicates the mission statement of the organization.

GUEST RELATIONS STANDARDS:

(All guest relation violations are subject to disciplinary action up to and including termination):

• Always treat others in a friendly, helpful manner.
• Refers co-workers to proper sources when unable to provide an answer.
• Interacts with others in a professional and friendly manner.
• Takes interest in others and always gives full cooperation to fellow workers.
• Always maintains an open line of communication with other departments.
• Thoroughly familiar with the hospital and the services it offers.

OTHER:

• Responsibility to Report: It is the responsibility of every employee of HAMC to comply with federal, state and local laws and regulations, as well as, HAMC Policies and Procedures. Every employee is help accountable to participate in, comply with and report concerns to his or her supervisor or the Compliance Officer if illegal or unethical behavior is suspected.
• As an employee of HAMC, you have been granted user access to applicable ePHI systems based on your position.
• This user or role-based access is intended to give you the minimum necessary access to perform your job function(s) only and should be used only as applicable.

OTHER DUITIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.