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International Rescue Committee

Global humanitarian nonprofit delivering emergency relief

Auxiliar de Operaciones

Procurement & Sourcing +1Confirmed live in the last 24 hours
Full-timeSan Cristobal, Táchira, VenezuelaNo salary listed

About the Job

Requirements

  • Be in the final semesters of study or hold a T.S.U. in logistics, business administration, industrial engineering, or a related field.
  • Have two years of specific experience in purchasing, logistics, or supply-chain tasks.
  • Have basic spoken and written English.
  • Have solid computer skills in Microsoft Excel and Microsoft Word.
  • Have thorough knowledge of procurement ethics and procedures and donor compliance.
  • Be able to multitask and process information into action without delaying program activities.
  • Be reliable, flexible, self-directed, and able to work under pressure and time constraints.
  • Be available to travel independently to other cities nationally when requested.

Responsibilities

  • Coordinate the receipt, dispatch, and distribution of materials and equipment.
  • Track deliveries and receipt of goods.
  • Manage dispatch guides, delivery notes, and transport documents.
  • Communicate with suppliers and carriers to track shipments.
  • Support route planning and dispatch scheduling.
  • Ensure compliance with logistics and storage procedures.
  • Record and control goods entering and leaving inventory.
  • Participate in periodic and general inventory counts.
  • Verify physical stock against system records and identify and report discrepancies or irregularities.
  • Maintain up-to-date databases and stock controls and ensure products are properly stored and organized.
  • Procure goods and services from local or other suppliers as required by project activities.
  • Manage supplier sourcing, prequalification, and database updates in Caracas and program activity locations.
  • Manage Caracas office messaging and transportation operations for San Cristóbal office staff.
  • Administer the Caracas office inventory and assets, including supplies and non-stock assets and properties.
  • Support program team and office administrative activities, provide cleaning and cafeteria supplies on request, and provide logistics support for meetings.
  • Manage logistics and administration for program and operations events.
  • Manage CIR/VE documents and archives, including organizing physical and digital supply-chain documentation.
  • Manage guest house and office general services, maintenance, repairs, and furnishings in Maracaibo.
  • Manage monthly purchase and reporting processes for air tickets and lodging.
  • Facilitate staff requests for transportation services.
  • Transfer knowledge, provide support plans, and manage supply-chain partnership performance between CIR-VE and its partners.
  • Follow up on procurements and provide technical assistance to program teams and partner organizations to maintain procurement accountability.
  • Ensure goods and services procurement and inventory management comply with CIR-VE policies and procedures.
  • Collaborate with finance, administration, and program teams to support objectives, integrate internal controls, enable timely supplier payments, and maintain complete, auditable documentation.
  • Execute procurement processes using the ERP designated by CIR-VE.
  • Identify, document, and communicate procurement process deviations using established mechanisms.
  • Develop, adapt, or implement effective, low-risk operating procedures.
  • Perform other tasks assigned by the supervisor to achieve role objectives.
  • Maintain updated asset, property, and non-stock inventory documentation and monthly office-supply use and consumption reports.
  • Prepare quarterly reports on guest-house use and cost efficiency, air-ticket purchases, and transportation services provided by suppliers or the internal fleet.
  • Maintain monthly documentation of processes in accordance with organizational instructions.
  • Follow occupational health and safety requirements, report hazards, maintain personal protective equipment, report equipment loss or defects, report health status, and participate in training and safety committees.
  • Carry out all work with discretion and comply with security protocols to protect staff, partner organizations, and beneficiaries.

Desired Qualifications

  • Have strong organizational skills and interact effectively with international and national personnel.
  • Be passionate about humanitarian work and bring a positive, can-do, team-oriented approach.
  • Some national travel may be required as needed.

About the Company

International Rescue Committee

Global humanitarian nonprofit delivering emergency relief

Emergency relief and long-term support provider active in 40+ countries and 26 U.S. cities, offering health, education, safety, economic, and protection services to people affected by conflict, displacement, or disasters. It runs refugee resettlement, mental health care, primary healthcare, vocational training, and protection programs, with operations that combine direct services and advocacy. Its distinct approach comes from a large global footprint, extensive field experience, a focus on dignity and resilience, and evidence-based programs supported by initiatives like the Airbel Impact Lab. The goal is to lessen suffering, protect human rights, and help communities recover and thrive through inclusive, long-term strategies that empower those affected by crises.

Company size
10,001+
Company stage
Grant
Total funding
$500K
Headquarters
New York City, New York
Founded
1933

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