Administrative & Executive AssistanceExecutive Support
About the job
Requirements
A bachelor's degree in Business Administration, Management, or a related field.
At least 5–7 years of proven experience as an Office Manager or Executive Assistant supporting a Chairman, CEO, or senior executive.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Strong organizational, planning, and time-management skills.
Excellent written and verbal communication skills in Arabic and English.
Ability to manage multiple priorities with discretion and confidentiality.
Strong interpersonal and stakeholder-management skills.
High attention to detail and ability to work under pressure.
Responsibilities
Manage the Chairman and CEO’s daily schedule, calendar, and priorities.
Coordinate meetings, prepare agendas, and ensure required materials and logistics are ready.
Draft, review, and prepare official communications, reports, and correspondence.
Support execution and monitoring of projects assigned by the Chairman and CEO.
Serve as the first point of contact for internal and external stakeholders.
Oversee the smooth functioning of the Chairman and CEO office.
Organize and maintain electronic and physical filing systems for easy retrieval of documents.
Ensure office resources and services meet operational needs efficiently.
Maintain confidentiality and discretion when handling sensitive information.
Liaise with senior management, external partners, and internal teams to coordinate schedules, meetings, and communications.
Ensure professional communication standards are maintained at all levels.
Identify opportunities to improve office workflows and administrative processes.
Support implementation of best practices in executive office management.
Desired Qualifications
Certified Administrative Professional (CAP).
Executive Assistant or Office Management professional certifications.
Time Management and Organizational Skills certifications.
Chairman Office Manager
Job Summary:
The Chairman & CEO Office Manager is responsible for providing comprehensive administrative and strategic support to the Chairman & CEO. The role ensures the smooth operation of the office, efficient management of schedules and communications, and effective coordination of projects and initiatives. The ideal candidate is highly organized, detail-oriented, and able to work with discretion and confidentiality at all times.
Responsibilities:
1. Executive Support
Manage the Chairman & CEO’s daily schedule, calendar, and priorities.
Coordinate meetings, prepare agendas, and ensure all required materials and logistics are ready.
Draft, review, and prepare official communications, reports, and correspondence.
Support execution and monitoring of projects assigned by the Chairman & CEO.
Serve as the first point of contact for internal and external stakeholders.
2. Office Operations
Oversee the smooth functioning of the Chairman & CEO office.
Organize and maintain electronic and physical filing systems for easy retrieval of documents.
Ensure office resources and services meet operational needs efficiently.
Maintain confidentiality and discretion in handling sensitive information.
3. Stakeholder Management
Liaise with senior management, external partners, and internal teams to coordinate schedules, meetings, and communications.
Ensure professional communication standards are maintained at all levels.
4. Continuous Improvement & Best Practices
Identify opportunities to improve office workflows and administrative processes.
Support the implementation of best practices in executive office management.
Qualifications:
Bachelor’s degree in Business Administration, Management, or a related field.
Proven experience as an Office Manager or Executive Assistant supporting a Chairman, CEO, or senior executive (minimum 5–7 years).
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational, planning, and time-management skills.
Excellent written and verbal communication skills in Arabic and English.
Demonstrated ability to manage multiple priorities with discretion and confidentiality.
Strong interpersonal and stakeholder management skills.
High attention to detail and ability to work under pressure.
Professional Certifications (Preferred):
Certified Administrative Professional (CAP)
Executive Assistant or Office Management professional certifications
Time Management and Organizational Skills certifications