Project Management Senior Officer
No salary listed
Senior, Expert
Bachelor's, MBA
Taguig, Metro Manila, Philippines
Hybrid
Project & Program ManagementProject Management
About the job
Requirements
- A bachelor's degree in Business, Finance, Operations, Engineering, or a related field is required; an MBA or equivalent is an advantage.
- A project management certification such as CAPM or PMP in progress, PRINCE2 Foundation or Practitioner, Agile or Scrum, or Six Sigma Green Belt is preferred.
- Eight to thirteen years of overall experience in back-office, BPO, or Financial Services domains.
- Four to seven years of project management and execution experience, running projects or workstreams independently in a project, PMO, or transition role.
- Advanced Excel skills, including pivots, lookups, and data modelling, and Power BI skills for KPI dashboards and portfolio reporting; strong PowerPoint skills for executive-ready status packs.
- Hands-on experience with project management and collaboration tools such as Jira, Confluence, SharePoint, MS Teams, and MS Project or equivalent planning tools.
- Working knowledge of project management methodologies (waterfall, agile, and hybrid) and RAID, RACI, and toll-gate or decision-gate governance.
- Strong planning, organising, and analytical skills to turn fragmented inputs into a clear plan, clean data set, and actionable insight.
- Working understanding of Project, Change, and Transition Management frameworks, principles, and best practices, with the discipline to apply them consistently.
- High attention to detail and ownership, following actions, evidence, and sign-offs through to closure without being chased.
- Adaptability and composure in ambiguous, fast-changing environments with evolving stakeholders and requirements.
- Clear, confident written and verbal communication for cross-cultural and cross-functional stakeholder groups, including senior audiences.
- Collaborative approach that proactively supports Project Managers and the Head of Projects and constructively challenges where data indicates a different conclusion.
- Basic understanding of technology, application, and access or infrastructure dependencies on business projects is helpful.
Responsibilities
- Independently manage assigned low-to-medium complexity projects, such as Transition Lite work transfers, single-workstream change or process improvement initiatives, and ad hoc GCD initiatives, from discovery through closure using SWAT and Toll Gate frameworks.
- Act as the delivery partner to a Project Manager on large or critical Transition and Transformation projects, owning defined workstreams, deliverables, and follow-ups end to end.
- Build and maintain integrated project plans, milestone schedules, and detailed transition plans with deliverables, dates, and named owners, keeping them baselined and current as scope evolves.
- Track delivery against scope, schedule, and success criteria; flag variances to the Project Manager or Head of Projects early and propose corrective actions.
- Own toll-gate evidence packs for assigned projects, tracking TG1/TG2/TG3 artefacts including Transition Acceptance Forms, Regulatory and Client Consent assessments, Tech/IT inventories, KC/KT plans, training sign-offs, and Go-Live approvals; ensure evidence is complete, filed, and signed off on time.
- Prepare agendas, status packs, action logs, and decision logs for Tier 2 weekly tactical and Tier 3 operational governance forums, and facilitate Tier 3 forums for owned projects.
- Maintain decision logs recording what was decided, by whom (Business, Tech, or PM), when, and why; follow through on resulting actions.
- Contribute to Tier 1 monthly strategic oversight and PMO review packs by consolidating portfolio status, risks, escalations, and change requests.
- Maintain project RAID logs for assigned projects, categorising risks, assumptions/actions, issues, and dependencies by type and impact, and drive owners to closure.
- Analyse risk and issue trends to identify systemic blockers and cross-project dependencies, and present options to the Project Manager or Head of Projects.
- Prepare escalation notes stating the blocker, impact, options, and decision required for the appropriate governance tier.
- Co-create mitigation plans with Business Leads, Tech Leads, and cross-functional teams including TA, Academy, IT, Risk, Legal and Compliance, and Control Tower.
- Produce weekly project updates, executive dashboards, and consolidated GCD Projects weekly updates for the Head of Projects, Executive Sponsors, and Business and Tech Leads.
- Define, collect, and analyse project KPIs, including timeline adherence, milestone delivery, hiring and onboarding progress, KC/KT scorecards, and controlled production results, and turn them into recommendations.
- Support capacity and headcount reporting by tracking Budget-to-Hire, FTE moves across locations, and GCD location capacity utilisation with Control Tower and Workforce Planning.
- Build and maintain Power BI and Excel dashboards and reporting templates for consistent, repeatable, and largely automated portfolio reporting.
- Coordinate day to day with Business Leads, Tech Leads, CD Leads, Transformation Leads, and cross-functional teams across global delivery locations to gather inputs, validate status, and close actions.
- Maintain living stakeholder maps and RACI for assigned projects, identifying stakeholders emerging during execution and adjusting engagement accordingly.
- Draft project communications, including kick-off notes, status updates, change notices, and meeting minutes, for executive and operational audiences.
- Surface business decisions to Business Leads and technical decisions to Tech Leads, while taking execution-level decisions independently within the agreed plan.
- Support scope discovery and Control Tower intake by helping LoB/BPAs complete intake forms, documenting scope, assumptions, and impacted teams, and highlighting overlaps, gaps, or conflicts.
- Log, assess, and track change requests, including impact on timeline, effort, and headcount, and route them through the appropriate approval tier.
- Track Knowledge Capture/Knowledge Transfer execution, training completion, and access provisioning against transition plans for moves from global high-cost locations to Client Delivery centres.
- Prepare Go/No-Go readiness assessments and support post-project reviews, capturing lessons learned and feeding them back into team frameworks, checklists, and templates.
- Administer and continuously improve the team's project management toolset, including Jira boards and workflows, Confluence project spaces, SharePoint evidence libraries, and reporting templates.
- Maintain the Transition Framework, Transition Checklist, SWAT templates, and Transition Acceptance Document templates, incorporating lessons learned and stakeholder feedback.
- Coach Project Officers on tools, templates, and governance standards, and review the quality of their trackers and reports.
Desired Qualifications
- Exposure to transitions, work transfers, process migrations, or change programmes in a global delivery or captive centre environment is strongly preferred.
- US/EMEA or multi-geography stakeholder experience is an advantage.
About the company
Alter Domus provides fund administration, corporate services, depositary services, transfer pricing, domiciliation and management company services for asset managers, lenders and asset owners, with a focus on private equity, real estate and debt capital markets. It serves both stand-alone funds and large multi-jurisdiction funds through a vertically integrated model with dedicated teams and technology across the value chain. In debt capital markets, it offers loan administration, agency services, trade settlement and CLO manager services. By applying deep industry knowledge and end-to-end, globally distributed capabilities, it aims to help clients grow, stay compliant, and operate more efficiently across jurisdictions and asset classes.
Company Size
1-10
Company Stage
N/A
Total Funding
N/A
Headquarters
Luxembourg, Luxembourg
Founded
2003
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Simplify's Take
What believers are saying
- Bain Capital Credit selected Alter Domus on February 18, 2026 for $30 billion portfolios.
- MSC Group approval completed July 7, 2026, unlocking Alter Domus APAC expansion.
- Alter Domus appointed CTO Demetry Zilberg in 2026, reinforcing technology execution.
What critics are saying
- AI-native platforms from Allvue, Blueflame, and Chronograph compress administrator fees by 2027.
- MSC closing still depends on regulatory approvals and integration across Melbourne, Sydney, Singapore, and Kuala Lumpur.
- Citco, Apex, and SS&C undercut pricing and poach senior operators in private credit.
What makes Alter Domus unique
- Alter Domus specializes in private credit, CLOs, and real assets, not broad hedge funds.
- MSC Group adds Australian trustee, custody, and debt capital markets licenses on May 5, 2026.
- Solvas and Credit-Vision give Alter Domus owned loan servicing software, not rented platforms.
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Benefits
- Flexible Work Hours
- Paid Holidays
- Mentorship Program
- Company Social Events
- Employee Stock Purchase Plan
- Professional Certification Support
- Hybrid Work Options
- Company Equity