Accounting Manager - Council for the Homeless

Description

The position of Accounting Manager serves as a member of the CFTH Finance Team and is responsible for carrying out all grant billing and general ledger activities in a timely and accurate manner, using the capabilities of modern cloud-based accounting and information systems.  The Accounting Manager provides assistance to the Chief Financial Officer (CFO) for financial statement preparation, responding to financial audits, monitoring reviews, budgeting and other financial tasks. The Accounting Manager will work with the CFO and AP/AR Specialist to ensure that grant expenditures are appropriately monitored to avoid over or under expenditure and meet the funders’ fiscal/billing guidelines and contractual requirements. The Accounting Manager provides support in carrying out accounts payable and accounts receivable functions as needed. All work will be conducted within the agency’s commitment to advancing racial and gender equity and inclusion.

SUPERVISION RECEIVED AND EXERCISED

Receives directions from Council for the Homeless, Chief Finance Director.

WORK LOCATION

This position is based in our Vancouver, WA office and requires in-person work during the first 60 days of employment. After 60 days, employees may be eligible for a hybrid work schedule based on business needs and manager approval.

ESSENTIAL FUNCTIONS

GENERAL ACCOUNTING

• With the CFO, provide system administrator level support of Sage Intacct, including the chart of accounts, dimensions, grant      contract invoicing, and reporting.
• Follow accounting calendar related to month end cut-off and complete transactions to ensure timely contract billing and financial statement preparation.
• Administer property management functions of our owner-occupied commercial building, including monthly rent billing &      collection for two tenants, administration of common area maintenance agreements under lease agreements, fixed asset schedules, and property financing. Understand the impact of provisions related to the financing including accounting for CDBG program income, property tax exemption and unrelated business income tax.
• Track donor restricted fund balances.
• Assist in preparing for annual Single Audit, including maintaining the SEFA. Anticipate auditors’ requests and follow-up questions.
• Assist in preparing annual agency budgets and grant budgets.
• Collaborate with finance team and leadership to manage grant finances and reporting to funders to ensure best practices and transparency.
• Assist in preparing cost allocation plans and incorporating allocations in daily, monthly accounting processes.

ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE

• Continuously improve and optimize AP process using the accounting tools available for data entry and payment, such as data imports, bank feeds, OCR capabilities available within Sage Intacct and on banking platforms
• Provide staff training in coding and other processes as needed.
• Provide support in carrying out accounts payable and accounts receivable functions as needed.

CONTRACTS & BILLING

• Prepare and submit invoices for grant funds according to grantor requirements and deadlines.
• Review grant agreements and budgets to ensure accuracy in invoicing.
• Maintain detailed records of grant expenditures and revenue, tracking variances and reconciling discrepancies as needed.
• Assist in the preparation of financial reports related to grant funding, including budget versus actual analysis and forecasting.
• Participate in audits and grant compliance reviews as necessary, providing documentation and support as requested.
• Timely and effective communication with grantors and sub-grantees regarding grant agreements.
• Ensure contracts and agreements align with regulatory and project-specific requirements. Identify potential risks and help resolve related issues.

CASH MANAGEMENT

• Record investment transactions, including allocating to donor restricted accounts as required under donor agreements
• Prepare monthly and quarterly reports of investments
• Record payments and deposits on a timely basis

KNOWLEDGE OF

• Operations, services, and activities of a cloud-based accounting system, specifically Sage IntAcct.
• Principles and practices of nonprofit accounting. 
• Generally Accepted Accounting Principles. 
• Familiarity with compliance and regulatory requirements of various sources. 
• Principles and practices of financial contract administration. 
• Methods and techniques of maintaining internal control systems. 
• Principles and practices of asset and inventory management. 
• Methods and techniques of preparing financial reports and statements. 
• Principles and practices of financial record keeping and reporting. 
• Modern office procedures, methods and equipment including computers and supporting word processing and spreadsheet applications. 
• Pertinent Federal, State and local codes, laws and regulations. 

ABILITY TO

• Manage multiple projects concurrently. 
• Manage complex and time-critical processes, funding requirements and relationships to complete projects on time and on budget. 
• Interpret and apply administrative and departmental policies and procedures. 
• Prepare clear and concise reports and spreadsheets, including computer generated financial reports. 
• Prepare and maintain accurate and current financial statements. 
• Analyze and make recommendations on cash flow requirements. 
• Analyze reports and financial statements. 
• Reconcile general ledger accounts. 
• Operate a variety of office equipment including a computer and associated word processing and spreadsheet applications. 
• Understand and carry out oral and written instructions. 
• Communicate clearly and concisely, both orally and in writing. 
• Establish and maintain effective relationships with those contacted in the course of work. 

SECONDARY FUNCTIONS 

Performs related duties and responsibilities as required. 

Requirements

DEMANDS/COMPLEXITY 

This position generally operates from established and well-known procedures but may determine own practices and procedures within CFTH guidelines. Work situations are reoccurring with occasional variations from the norm. Position is not closely supervised, but incumbent is required to meet established performance standards.  Changes in Grantor and GAAP standards and requirements add to the complexity of the position. Although the CFO is fully informed of pertinent activities, work is not routinely checked. Errors would be detected through monthly financial statements and budget monitoring process. Inaccurate or unreliable information or analysis could result in audit findings and/or detrimental CFTH financial position.

CONTACT WITH OTHERS 

Contacts are normally made with others both within the CFTH offices and outside the agency. They frequently contain confidential/sensitive information necessitating discretion at all times.

SPECIFIC JOB SKILLS 

Excellent interpersonal, verbal, and written communication skills are required to work effectively with a wide variety of professionals, stakeholders, officials, staff, and the community at large. Position also requires the ability to collect, analyze, and report complex statistical and financial data. Requires understanding of and the ability to interpret and apply pertinent Federal, State, and local codes, laws, and regulation including Generally Accepted Accounting Principles, board practices and standards. Excellent computer skills including word processing, spreadsheet, and accounting software applications are required to produce required analysis and reports. 

MENTAL ABILITIES 

Continuous organizational skills, problem solving, and quantitative analysis are required. Frequent decision-making, independent judgment/action, interpersonal skills, creativity, and teamwork are required. Occasional use of discretion, customer service and presentation/teaching are required. Incumbent must read, speak, write, and understand English to work effectively with staff and clients. Advanced math skills are required. 

PHYSICAL ABILITIES

Frequent physical activities are sitting and repetitive motions of hands/wrists. Occasional listening and talking are required. Grasping, standing, walking, stooping, reaching, bending, kneeling, handling and repetitive motions of feet are rarely required. 

REQUIRED EDUCATION/EXPERIENCE 

Associate’s degree in accounting or related subject plus additional two years of education or experience in accounting or related field required. Candidates who are actively pursuing a relevant degree and are within six months of graduation would be considered to have met this requirement.

PREFERRED EXPERIENCE/EDUCATION

Non-Profit industry accounting, Governmental, property management, affordable housing, or accounting experience preferred.

Candidates from Communities of Color, Veterans, seniors, people with disabilities, and those who identify as members of the LGBTQ+ community are highly encouraged to apply. 

JOB CONDITIONS

Fast-paced office environment with frequent interruptions and occasional urgent situations. Regularly provides support to houseless population in such areas as program information, education and problem solving. Normal working hours not to exceed 40 hours a week, with occasional shifts to evening/weekend coverage as determined necessary by Council for the Homeless. 

SPECIAL REQUIREMENTS 

Criminal records satisfactory to the VHA are conditions of employment. The VHA will make inquiries with the Washington State Patrol (and/or other authorities) regarding these records and consider this information to be a vital aspect of the screening process.

SALARY DESCRIPTION

Starting salary is $34.32

In compliance with the WA Equal Pay & Opportunities Act, the full salary range for the position is $34.32 to $44.62. 

VHA/CFTH is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, citizenship or immigration status, religion, creed, sex, sexual orientation, gender identity and expression, age, disability status, genetic information, marital status, pregnancy status, political ideology, honorably discharged veteran, or military status.