Sales Administrator

Sales Administrator

Location: Warszawa, Poland 

Role Purpose

The Sales & Office Administration Specialist will provide end-to-end operational support across office management and sales administration, ensuring smooth execution of internal processes and supporting the effectiveness of the commercial organization.

Scope of Responsibilities

            1. Office Administration

• Oversee document management of the local entity 
• Act as a point of coordination for employees on administrative matters
• Ensure smooth day-to-day operations of the office environment
• Manage relationships with external vendors (facility, services, supplies)

• Coordinate internal logistics, meetings, and company events

  2. Sales Administration Support

• Provide operational support to the sales team across the sales cycle
• Coordinate with Finance, Legal, and Logistics to ensure process alignment
• Monitor order status for office and proactively resolve operational bottlenecks
• Support reporting and pipeline hygiene (CRM updates, data quality)

• Assist in execution of sales initiatives (events, campaigns, trainings)

  3. Candidate Profile 

• Experience in administration and/or sales support roles
• Strong organizational and multitasking skills
• Proactive and solution-oriented mindset
• Ability to operate in a fast-growing, international environment
• Solid communication skills and stakeholder management

• Fluency in both English and Polish (required for working in a bilingual and international environment)

  4. Expected Business Impact

• Increased sales productivity through reduction of administrative workload on sales teams and reducing administrative burden on managers
• Improved operational efficiency and shorter order processing cycles
• Higher data quality and process consistency across sales operations
• Reduced operational risk related to documentation and compliance
• Better scalability of the local organization without adding pressure to existing roles