Post-secondary education in arts administration, business, marketing, communications, or a related field, or equivalent experience.
Strong research, organizational, and administrative skills.
Excellent written and verbal communication abilities.
A high level of attention to detail and accuracy, particularly with financial documentation.
Proficiency with Microsoft 365.
The ability to manage multiple priorities.
Comfort working with data and research.
Professional discretion when handling confidential information.
The ability to lift up to 25 pounds from time to time.
Responsibilities
Conduct research to identify prospective partners, sponsors, and collaborators aligned with the organization’s business objectives.
Maintain and update prospect lists, contact databases, and sales tracking documents.
Assist with the preparation of pitch materials, proposals, presentations, and reports.
Track outreach, follow-ups, and business activity to support relationship management.
Support the Group Sales department with booking and assisting with group client reservations.
Process accounts payable, including invoice tracking, coding, and submission in accordance with internal procedures.
Assist with budget tracking, expense reconciliation, and financial reporting related to sales and partnerships.
Maintain organized digital and physical filing systems for contracts, invoices, and agreements.
Monitor media coverage, press mentions, influencer coverage, and industry news related to the organization and its partners.
Maintain organized digital files for press coverage.
Track promotional activity and support post-campaign reporting.
Assist with creating organic social media posts for various social channels.
Assist with artwork preparation for social media, eblasts, and other correspondence.
Assist with grassroots promotions for various shows.
Support the planning, proofing, and execution of email, digital, social media, and grassroots marketing campaigns.
Support scheduling, meeting preparation, and note-taking for the Sales and Partnerships team.
Liaise with Marketing, Finance, Operations, and other internal departments to ensure smooth information flow.
Provide general administrative support for revenue-generating activities.
Desired Qualifications
CRM or ticketing system experience is an asset.
Interest in the performing arts and cultural sector.
THE JOHN GORE ORGANIZATION is the leading presenter, distributor, and marketer of Broadway theatre worldwide. Under the leadership of theater producer and owner John Gore, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com and Group Sales Box Office. Its productions span Broadway, Off Broadway, London’s West End, Japan and 48 North American markets. It has won Tonys in every producing category as well as numerous other Drama League, Drama Desk and Olivier awards.
We are committed to developing an inclusive and supportive culture, where employees have equal opportunity for growth.
$50,000.00/annually
FLSA Status: Exempt
Summary
The Sales & Marketing Assistant supports the development and execution of revenue-generating sales and marketing initiatives that drive audience growth, ticket revenue, and brand visibility for Broadway Across Canada. This role provides research, reporting, financial, and administrative support to the Sales & Marketing team, ensuring efficient campaign execution, accurate tracking of sales activity, and alignment across departments.
Duties and Responsibilities
Sales & Partnership Support
Conduct research to identify prospective partners, sponsors, and collaborators aligned
with the organization’s business objectives
Maintain and update prospect lists, contact databases, and sales tracking documents
Assist with the preparation of pitch materials, proposals, presentations, and reports
Support relationship management by tracking outreach, follow-ups, and business activity
Support the Group Sales department with booking and assistant group client reservations
Financial & Administrative Support
Process accounts payable, including invoice tracking, coding, and submission in accordance with internal procedures
Assist with budget tracking, expense reconciliation, and financial reporting related to sales and partnerships
Maintain organized digital and physical filing systems for contracts, invoices, and agreements
Media Monitoring & Reporting
Monitor media coverage, press mentions, influencer coverage and industry news related to the organization and its partners
Maintain organized digital files for press coverage
Track promotional activity and support post-campaign reporting
Marketing Support
Assist with creation of organic social media posts for various social channels
Assist with artwork preparation for social, eblasts and other correspondence
Assist with grassroots promotions for various shows
Support the planning, proofing and execution of email, digital, social media and grassroots marketing campaigns.
General Coordination
Support scheduling, meeting preparation, and note-taking for the Sales and Partnerships team.
Liaise with internal departments such as Marketing, Finance, and Operations to ensure smooth information flow.
Provide general administrative support as required to support revenue-generating activities.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Cooperation
Establishes and maintains effective relationships
Active listener
Offers assistance and support to co-workers
Works cooperatively in group situations
Adaptability
Able to work around unexpected changes of circumstance or workload
Modifies a planned course of action based on new circumstances
Changes communication style to achieve the best results
Functional Competencies (these are specific to the job family and may be technical in nature)
Looks for ways to improve and promote quality
Demonstrates accuracy and thoroughness
Learn how the business operates across all departments to evaluate tasks strategically and anticipate their effect on the overall customer experience and business result.
Attains a high level of attention to detail and accuracy
Team Orientation
Fosters team cooperation
Understands team roles and responsibilities
Supports group problem solving
Qualifications aka KSAOs
Post-secondary education in arts administration, business, marketing, communications, or a related field (or equivalent experience)
Strong research, organizational, and administrative skills
Excellent written and verbal communication abilities
High level of attention to detail and accuracy, particularly with financial documentation
Proficiency with Microsoft 365; CRM or ticketing system experience an asset
Interest in the performing arts and cultural sector
Personal Attributes
Highly organized and able to manage multiple priorities
Proactive, curious, and comfortable working with data and research
Discreet and professional when handling confidential information
Collaborative team player with a positive, solutions-focused approach
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to:
Lift up to 25 lbs. from time to time
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to:
Professional office setting with frequent interactions with staff and visitors.
Acknowledgement
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Employees will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
We offer competitive compensation including Vacation and Holiday Pay, health & welfare benefits, and a 401(k) retirement plan.
EQUAL EMPLOYMENT OPPORTUNITY
The John Gore Organization is an equal opportunity employer and affords equal employment opportunity to all applicants regardless of race, color, religion, gender, creed, national origin, age, disability, sexual orientation, veteran status or any other legally protected classification under local, state or federal laws.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification or position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
The John Gore Organization’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. The John Gore Organization may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.