Arthur J. Gallagher & Co.

Global insurance brokerage, risk management, consulting

Deputy Manager - Facilities & Administration

Facilities ManagementConfirmed live in the last 24 hours

Full-timeGurugram, Haryana, IndiaNo salary listedIn-person

About the Job

Requirements

High school education or equivalent.
A minimum of 6 years of experience.

Responsibilities

Monitor daily employee transportation operations and occupancy to support cost-effective measures.
Provide mandatory safety and compliance briefings to drivers.
Conduct quarterly meetings with the transportation vendor partner.
Communicate important transportation updates to Operations.
Manage monthly transportation billing and invoicing.
Onboard car and spot-rental vendors.
Handle ground transportation for client visits and offsite events.
Manage airport transfers for North locations.
Monitor escort guard deployment and provide regular guard briefings.
Manage monthly escort guard invoicing.
Coordinate with the transport automation application vendor to implement changes.
Support employees in resolving transport application queries.
Monitor deactivation of exited employees in the transport application.
Manage monthly transport application invoicing.
Ensure effective security services for all staff on a 24x7 basis.
Coordinate with physical security vendors on charges, statutory requirements, and training.
Conduct annual fire drills.
Conduct checks to maintain electronic security equipment health and prevent data management failures.
Maintain data to support a safe environment.
Assist in implementing cost-saving initiatives related to physical and electronic security management.
Maintain data in accordance with audit requirements.
Support Statutory, ISO, PCI DSS, Risk, and Health & Safety audits.
Ensure adherence to company policies and procedures, including revisions.
Conduct regular checks to ensure facility processes comply with quality standards.
Provide training and development to support better management.

Introduction

Welcome to Gallagher in India — where expertise, technology, and purpose come together. Since 2006, Gallagher in India has supported global teams by delivering quality, service, and speed through deep expertise, smart technology, and specialized knowledge services. More than just an operations center, it’s a place where careers grow through collaboration, continuous learning, and purposeful work. We drive efficiency, compliance, and innovation so our teams can focus on serving clients. If you enjoy solving problems and working with purpose, Gallagher is the place where you can grow and feel a sense of belonging.

How you'll make an impact

Responsibilities:

1. Employee Transportation

Monitoring daily transport operations.
Monitoring occupancy for cost-effective measures.
Mandatory briefings to drivers on safety and compliance.
Quarterly meetings with vendor partner.
Important transport updates to OPS.
Monthly billing & invoicing.

2. Car/Spot Rental

Vendor onboarding.
Handling ground transportation for client visits & offsite events.
Managing airport transfers for North locations.
Monthly billing & invoicing.

3. Escort Guards Management

Monitoring deployment of guards.
Regular guard briefings.
Monthly invoicing.

4. Transport Automation Application

Regular interactions with vendor to apply changes in the application.
Support employees in query resolution.
Monitoring deactivation of exited employees.
Monthly invoicing.

5. Physical Security Management

Effective security services for all staff on a 24x7 basis.
Vendor coordination for charges, statutory requirements, trainings, etc.
Conducting fire drills once a year.

6. Electronic Security Management

Effective checks to ensure high equipment health and zero data management failures.
Data maintenance checks to maintain a safe environment.

7. Cost Initiatives

Assist in implementing cost-saving initiatives related to physical and electronic security management.

8. Audit Management

Effective data maintenance as per audit requirements.
Support audits including Statutory Audit, ISO, PCI DSS, Risk Audit, Health & Safety Audit, etc.

9. Policy Adherence & Regular Checks

Ensure adherence to all company policies and procedures, including revisions made from time to time.
Conduct regular checks to ensure facility processes comply with quality standards.

10. Training

Training and development for better management.

About you

Qualifications:

High School education or equivalent and minimum of 6 years of experience.

Additional Information

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

Competitive compensation
Comprehensive benefits programs designed to support your well-being
Career development opportunities and ongoing learning
A collaborative, people-first culture with accessible leadership
The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)

About the Company

Arthur J. Gallagher & Co.

Global insurance brokerage, risk management, consulting

Arthur J. Gallagher & Co. is a global insurance brokerage and risk management firm. It helps businesses, public entities, and individuals manage risk and obtain insurance through three segments: brokerage, risk management, and corporate. The brokerage unit offers a full range of retail and wholesale insurance brokerage and consulting services to match clients with coverage. The risk management unit handles contract claim settlements, claim administration, loss control consulting, and risk management information services to reduce exposures. The corporate unit oversees the company’s clean energy and other investments. The firm differentiates itself by providing end-to-end risk solutions across insurance placement, claims handling, risk counseling, and investment activities, rather than focusing on a single service. Its goal is to help clients manage risk effectively, protect assets, and pursue value through diverse investments, including clean energy.

Company size: 10,001+
Company stage: IPO
Headquarters: Itasca, IL
Founded: 1927

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