Proposals Associate

Job Description:

Job Overview:

Lead RFP/RFI development processes and timelines to support an efficient, high quality and timely proposal submission and scope change process.

Job Duties and Responsibilities:

•    Manage RFP/RFI proposal submission process and timelines to exceed customer expectations and facilitate an efficient, high quality, and timely submission. 
•    Facilitate development of RFP/RFI content including budgets and strategic text in response to sponsor RFP requests. 
•    Develop draft budgets and texts based on strategic RFP/RFI parameters.  
•    Review budgets and texts with operational lead assigned to the RFP and prepare/analyze proposed budget metrics.  
•    Work with operational lead and Vendor Management Team to obtain third party vendor budgets as necessary.  
•    Schedule and participate in strategy calls and budget review calls in accordance with submission timelines. 
•    Submit proposal package within timelines requested by sponsor.
•    Develop third party contracts, full service contractual agreements inclusive of change in scope budgets and supporting legal documents
•    Prepare scope change budgets and variance analysis in accordance with instructions from Project Managers and Project Analysts.  
•    Coordinate budget and contract revisions with Operations Directors, Project Manager, DBD, Project Analyst and third-party vendors as needed.  Assist Project Managers and DBDs with scope change review with sponsors as needed.

Requirements:

**Education & Experience**
- Bachelor's degree in Life Sciences, Pharmacy, Business, Finance, English, or a related field.
- 1–3 years of relevant working experience, preferably in a CRO, pharmaceutical, or healthcare environment.
- Experience in proposal development, budgeting, contract administration, or project coordination is preferred

**Technical Skills**
- Proficient in Microsoft Excel and Word, with good numerical and analytical skills.
- Good written and Oral English skills for routine business communication and document review.
- Basic understanding of budget preparation, contract documentation, or project financial processes is preferred.

**Core Competencies**
- Strong attention to detail and accuracy, with a good sense of quality control.
- Good communication, coordination, and follow-up skills.
- Proactive, responsible, organized, and willing to learn.
- Ability to manage multiple assignments and work under deadlines.
- Good teamwork and adaptability.

**Expected Responsibilities**
- Prepare and revise basic proposal budgets using established templates.
- Draft and update standard contractual documents, including SAs, WOs and COs.
- Perform basic QC on budgets and contracts to ensure accuracy and consistency.
- Coordinate internal reviews and follow up on required inputs and approvals.
- Maintain project trackers and documentation.

**Note:** Candidates with experience in either proposals or contracts are welcome, provided they demonstrate the willingness and ability to develop skills in both areas.