At least 5 years of experience in HR Operations, People Operations, HR Administration, or a related field.
Working knowledge of Japanese employment practices, payroll administration, and employee lifecycle management.
Ability to manage multiple priorities and stakeholders in a fast-paced environment.
Excellent communication skills in Japanese and ability to collaborate with local and international colleagues.
A proactive, solutions-oriented approach and willingness to build processes in a growing organization.
Responsibilities
Manage day-to-day HR operations for the Japan office, including onboarding, employee records, benefits administration, leave management, and employee inquiries.
Coordinate monthly payroll processes with external vendors and support administration related to social insurance, taxation, and employment documentation.
Coordinate recruitment operations, including interview scheduling, candidate communication, offer administration, and onboarding preparation.
Ensure compliance with Japanese labor regulations and internal policies, including the operation of employment rules, leave administration, and HR documentation.
Partner with the Seoul People Operations Team to establish, improve, and scale HR processes as the Japan entity continues to grow.
Desired Qualifications
Experience working in an international organization, NGO, nonprofit, or mission-driven environment.
Experience managing payroll vendors, social insurance procedures, or employment-related compliance matters in Japan.
Professional proficiency in English or Korean.
Experience supporting HR process implementation, HR systems, or organizational growth projects.
(ENG)
The Team You're Joining
The People Operations Team supports employee experience across the entire employee lifecycle, from hiring and onboarding to payroll, benefits, employee administration, and offboarding.
As SFOC continues to grow in Japan, the team is building sustainable HR processes and practices that support both organizational effectiveness and employee well-being in close collaboration with Seoul Headquarters and local partners.
How You'll Contribute
Manage day-to-day HR operations for the Japan office, including onboarding, employee records, benefits administration, leave management, and employee inquiries.
Coordinate monthly payroll processes with external vendors and support administration related to social insurance, taxation, and employment documentation.
Coordinate recruitment operations, including interview scheduling, candidate communication, offer administration, and onboarding preparation.
Ensure compliance with Japanese labor regulations and internal policies, including the operation of employment rules, leave administration, and HR documentation.
Partner with the Seoul People Operations Team to establish, improve, and scale HR processes as the Japan entity continues to grow.
Who We're Looking For
5+ years of experience in HR Operations, People Operations, HR Administration, or a related field.
Working knowledge of Japanese employment practices, payroll administration, and employee lifecycle management.
Strong organizational skills with the ability to manage multiple priorities and stakeholders in a fast-paced environment.
Excellent communication skills in Japanese and the ability to collaborate effectively with local and international colleagues.
A proactive, solutions-oriented mindset and willingness to build processes in a growing organization.
Nice to Have
Experience working in an international organization, NGO, nonprofit, or mission-driven environment.
Experience managing payroll vendors, social insurance procedures, or employment-related compliance matters in Japan.
Professional proficiency in English or Korean.
Experience supporting HR process implementation, HR systems, or organizational growth projects.
Please Read Carefully
Please submit your resume and cover letter in English or Japanese, in PDF format.
At SFOC, we may suggest other roles based on your experience and strengths, even if they differ from the position you applied for. We'd love to find the best fit for your potential.
We welcome applications from candidates with disabilities and are committed to providing equal opportunities to all applicants.
Workplace: hybrid, Tokyo office. Possible assignment to overseas offices, 4+ business trips per year including to Korea, and remote work available.
Compensation: annual salary starting from JPY 4.2 million, negotiable based on prior salary and experience. Annual salary system with no bonus; discretionary labor system applied, including overtime allowance equivalent to 40 hours per month.
Working hours: 9:00 to 18:00 (8 hours/day), flexible working system available. Holidays are Saturdays, Sundays, and national holidays. Paid leave is 20 days per year, prorated in the first year based on start date.
Benefits: social insurance coverage (health insurance, welfare pension, employment insurance, workers' compensation insurance), annual health check up subsidy, self development allowance of up to JPY 120,000 per year on a reimbursement basis, company laptop provided, and paid overtime meals for in office overtime work.
The role begins as a 1-year contract, with the possibility of a 1-year extension based on team feedback. Conversion to a permanent position will be considered after 2 years of continuous employment. Working visa sponsorship is available for successful candidates where needed. The employment contract will be managed through an EOR (Employer of Record) provider.