Human Resources Recruiter and Onboarding

Job Description

JOB TITLE: Recruiting & Onboarding Coordinator  

DEPARTMENT: Human Resources

CLASS: DTL

Hourly Rate: $34.65

DATE: August 31st, 2026

Competencies

1.      1 to 2 years of direct experience in HR field

2.      Ability to effectively respond to and interact with all levels of organizational staff, including executives 

3.      Competencies include excellent presentation/facilitation, organizational, analytical, interpersonal and written/oral communication skills

4.      Requires high level computer expertise, including use of database, word processing, spreadsheet, and presentation applications

5.      Flexible, innovative in a fast paced, growth-oriented and time-critical environment

6.      Proven experience supporting recruiting and onboarding processes, including candidate coordination, new hire orientation, and facilitating a smooth and effective onboarding experience.

Position Summary

The Recruiting, Onboarding & Workforce Coordinator is responsible for supporting the facility’s staffing needs from candidate recruitment through onboarding, placement, and workforce planning. This position owns hourly recruiting, temporary workforce coordination, new-hire onboarding, internal bidding, and employee movements. The coordinator partners closely with Human Resources, Operations, Training, Process Owners, temporary staffing agencies, and facility leadership to ensure appropriate staffing levels are maintained.

Essential Responsibilities

Recruiting & Staffing

• Partner with the HRBP and plant leadership to assess staffing needs and maintain appropriate plant staffing levels.
• Maintain and update plant staffing plans.
• Serve as a recruitment business partner for hourly plant staffing.
• Communicate professionally with internal and external candidates while ensuring a positive candidate experience.
• Evaluate external applicants through phone screens, plant tours, and face-to-face interviews.
• Coordinate interviews and hiring activities with supervisors and plant leadership.
• Maintain appropriate communication with candidates throughout the recruitment process.
• Flex work hours as needed to support recruiting initiatives across facility shifts.
• Hold and execute job fairs and open interviews when staffing gaps are a need.

Onboarding & Orientation

• Coordinate the new-hire onboarding process from hire through orientation and placement.
• Coordinate and lead new-hire and temporary employee orientation.
• Work closely with the Training Coordinator to ensure new employees complete all required onboarding and training.
• Conduct or coordinate new-hire classroom and hands-on training, including LOTO and PIT where applicable.
• Ensure new employees receive required facility, scheduling, and system information.
• Participate in orientation and applicable new-hire meetings.
• Ensure onboarding documentation is completed accurately and timely.
• Responsible for coordinating benefits enrollment, maintaining accurate records, and tracking employee participation to ensure timely and compliant processing.
• Maintain I-9 files and required documentation.

Temporary Workforce Management

• Communicate and work with temporary staffing agency management to support facility staffing needs.
• Ensure temporary employees follow established facility onboarding procedures.
• Coordinate temporary employee placement based on facility staffing needs.
• Build and execute the weekly temporary schedule.
• Handle temporary employee evaluations.
• Manage and track the temporary-to-full-time employee conversion process.
• Partner with the HR Generalist regarding temporary employee attendance concerns.
• Maintain appropriate communication with temporary staffing agencies regarding employee status and staffing needs.

Internal Bidding & Employee Movement

• Own and administer the hourly internal bidding process.
• Post internal job bids in compliance with the employee handbook.
• Coordinate internal interviews and ensure they are completed in a timely manner.
• Post and communicate internal bid awards.
• Maintain accurate documentation associated with the bidding process.
• Maintain and update hourly job descriptions as needed.
• Manage employee hires, transfers, and other employee movements within applicable HR systems, including Workday.
• Ensure employee records accurately reflect hires, transfers, promotions, and other employee movements.

Continuous Improvement & General Responsibilities

• Identify continuous improvement opportunities within recruiting, onboarding, staffing, and workforce planning processes.
• Develop and follow through on improvement projects.
• Build effective working relationships with Human Resources, Operations, Training, supervisors, Process Owners, and employees.
• Participate in facility teams and initiatives.
• Maintain confidentiality of candidate, employee, and business information.
• Flex work hours as needed to support recruiting, onboarding, and staffing initiatives across facility shifts.
• Report all safety concerns and potential hazards to a supervisor or manager.
• Participate in facility safety initiatives.
• Uphold KHMS standards as detailed in the plant’s KHMS training program.
• Perform additional duties as assigned by the HRBP.

Benefits: Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family’s needs. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.

Wellbeing: We offer events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being lifestyle for our employees and their families.

You’ll be able to participate in a variety of benefits and wellbeing programs that may vary by role, country, region, union status, and other employment status factors, for example:

• Physical - Medical, Prescription Drug, Dental, Vision, Screenings/Assessments

• Social - Paid Time Off, Company Holidays, Leave of Absence, Recognition, Training

• Emotional – Employee Assistance Program , Wellbeing Programs, Family Support Programs

• Financial – 401k, Life, Accidental Death & Dismemberment, Disability

Location(s)

Kendallville Plant

Kraft Heinz is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact [email protected].