Accounts Payable Specialist

Stoel Rives LLP has an immediate opening for an Accounts Payable Specialist in our Boise or Portland office. This position exists to provide accounts payable support to the Accounting Department.  This position reports to the Accounting Manager.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

1. Accounts Payable Duties

a. Emburse Enterprise

Monitors all firm’s expenses and invoices for coding accuracy and proper back-up documentation in accordance with the firm’s policy.  Sets up new users and responds to troubleshooting and coding inquiries regarding same.

b. Vendors

Maintains firm’s vendors, including overseeing the implementation of new vendors in the accounting system, assisting in preparation of 1099-Misc and 1099-NEC reports, and responsible for receiving W-9s from vendors.

c. Pre-cost Uploads

Responsible for uploading expenses and invoices into the firm’s accounting system on a daily basis, including reviewing and fixing client numbers and GL codes that did not upload correctly.

d. Payment of Corporate Credit Cards & Expenses/Invoices

Responsible for processing payment for the firm’s expenses and invoices on a weekly basis using various methods of payment, including electronic ACH transfers, SUA payments, and checks.

e. International Payment of Expenses and Invoices

Coordinate with the firm’s international payment vendor to accurately upload and pay international vendors.

f. Rush Check Requests

Must be readily available to handle rush-check requests for all offices, including printing checks in relevant firm offices and communicating with attorneys and Practice Assistants.

g. Miscellaneous

Responds to inquiries regarding various expenses, invoices, and vendors issues and processes.  May be required to assist in researching and pulling additional documentation of invoices and/or expenses per a client and/or attorney request.

2. Communication/Teamwork

Must communicate well with others regarding the status of projects, questions, deadlines, etc. and work effectively as part of the Accounting Department team, including providing overflow assistance.

Other duties as assigned.

ESSENTIAL CAPABILITIES

Must possess the following capabilities: good oral and written communication, customer service orientation, attention to detail, keyboard and 10-key skills, teamwork and cooperation, ability to learn, and flexibility with ability to change from one task to another quickly.

Technical Knowledge

Must have demonstrated experience in the application of proper accounting procedures.  Must be experienced in using IBM-compatible PCs. Must be able to operate telephone and photocopy equipment.  Must have the ability to learn new or updated versions of the firm’s accounting system as needed to effectively execute job duties. Experience working with Emburse Enterprise and Aderant accounting software are a plus.

EDUCATION & EXPERIENCE

College degree in math, finance, accounting or related field required, or a high school diploma or equivalent and 3 years’ relevant experience.

NORMAL WORK HOURS

This position is nonexempt and eligible for overtime compensation.  Regular office hours are 8:30 a.m. to 5 p.m., Monday through Friday; but hours may vary depending on office needs.  Needs to be available to work December 31 of each year.

How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!

The pay range for this position is $45,000 - $63,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.

In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan.

No recruiters.