Junior Recruiter / Office Coordinator

Who We Are

MA Capital is a boutique proprietary trading firm built on collaboration, innovation, and a deep commitment to our people. We believe talented professionals drive meaningful performance, creating an environment where individuals can grow, contribute, and make an impact.

Position Overview

We’re seeking a proactive, organized and people-oriented Junior Recruiter & Office Coordinator to support our growing Talent Acquisition team and the day-to-day operations of our New York office.

This role is primarily focused on talent sourcing and recruiting (approximately 80%), while also serving as the primary point of contact for general office administration (approximately 20%).

This is an excellent opportunity for someone looking to build a career in recruiting while gaining exposure to the operations of an international proprietary trading firm.

Key Responsibilities

Recruiting (80%)

• Talent Sourcing & Identification: Identify and engage qualified candidates using LinkedIn Recruiter and other professional platforms, aligning talent with current hiring needs.
• Pipeline Development: Build and maintain candidate pipelines for current and future openings through targeted sourcing, talent research and market mapping.
• Candidate Engagement & Screening: Conduct initial outreach and introductory screening calls to assess experience, motivation, availability and salary expectations.
• Candidate Assessment: Prepare concise candidate summaries and relevant insights to support hiring managers throughout the selection process.
• Interview Coordination: Coordinate interview scheduling and candidate communications, ensuring a positive candidate experience.
• Recruiting Systems & Projects: Maintain accurate candidate records in the ATS and internal databases. Assist with job postings, recruiting market research and ad hoc Talent Acquisition projects.
  
  

Office Administration & Team Support (20%)

• Office Operations: Serve as the primary in-office contact for day-to-day office operations and assist employees with general office-related requests.
• Building & Vendor Coordination: Communicate with building management, reception and external vendors regarding office-related matters. Coordinate cleaning, waste collection and other routine office services.
• Office Supplies & Deliveries: Ensure the office is well stocked with office supplies, beverages and snacks. Coordinate supply orders and receive deliveries.
• Visitors & Team Coordination: Welcome visitors and external guests. Assist with coordinating visits from management and colleagues across MA Capital offices.
• Office Environment & Events: Keep shared office spaces clean, organized and presentable. Help coordinate occasional team lunches, meetings and small office events.
• Onboarding & Documentation: Support new-hire onboarding logistics, including workspace preparation, access cards, equipment coordination with IT and welcome materials. Assist with maintaining office documentation, vendor contacts and inventory as needed.
  
  

Required Qualifications

• Experience: Previous experience in recruiting, sourcing, administration, office coordination, customer service or a similar role is preferred.
• Recruiting Interest: Strong interest in recruiting and talent acquisition, with a desire to develop a career in the field.
• Organization & Multitasking: Excellent organizational and multitasking skills, with the ability to manage changing priorities.
• Sourcing & Research: Confidence using LinkedIn and online research tools.
• Communication: Strong written and verbal communication skills, with confidence engaging candidates and colleagues.
• Attention to Detail: Strong attention to detail and a proactive, reliable and service-oriented mindset.
• Ownership & Adaptability: Ability to work independently, take initiative and adapt within a small, fast-growing office environment.
• Professionalism: Ability to handle confidential information with discretion and sound judgment.
• In-Office Availability: Ability to work in the office five days a week.

Why Join Us?

• Growth & Opportunity: Join a growing, entrepreneurial team where you can make an impact, build your recruiting experience and grow alongside the business.
• Training & Mentorship: Practical training and mentorship from an experienced Talent Acquisition team.
• No Two Days Alike: A dynamic, hands-on role blending recruiting and office coordination, with the opportunity to build relationships, wear different hats, and make an impact across the business.
• Career Growth: Clear development path into a full-cycle Recruiter or Talent Acquisition Partner role.
• Entrepreneurial Culture: Join a collaborative, entrepreneurial and supportive working environment where ownership, initiative and ideas are valued.