Recruitment Coordinator & Office Administrator
No salary listed
Mid
Yerevan, Armenia
In Person
People & HRHR Operations & Coordination
About the job
Requirements
- Experience in recruitment coordination, Talent Acquisition or HR administration, office administration, or a comparable coordination role.
- Experience using an Applicant Tracking System.
- Strong organisation, prioritisation and stakeholder coordination skills.
- High attention to detail and a strong commitment to data accuracy.
- Professional written and verbal communication skills in Armenian and English.
- Confidence using Microsoft Outlook, Teams, Word and Excel.
- A proactive, service-oriented approach with appropriate discretion.
Responsibilities
- Create and manage job requisitions in SmartRecruiters and coordinate new and replacement headcount requests.
- Monitor approval workflows, follow up on outstanding approvals, escalate delays where required, and support compliance with recruitment governance.
- Upload CVs and supporting documentation and maintain complete, accurate and up-to-date candidate records in the ATS.
- Ensure candidate stages, hiring workflows and recruitment pipelines are correctly maintained within SmartRecruiters.
- Monitor data integrity across recruitment records and support accurate, compliant and audit-ready administration.
- Schedule interviews and assessments across candidates, hiring teams and time zones.
- Coordinate interview logistics, candidate communications and hiring team communications throughout the recruitment process.
- Track interview feedback, follow up on outstanding evaluations and support timely candidate progression.
- Prepare employment offers and supporting documentation using approved templates.
- Coordinate offer approvals, issuance, extensions and acceptance tracking.
- Support onboarding handovers following offer acceptance and ensure recruitment documentation is complete.
- Maintain recruitment templates, candidate communication templates and supporting recruitment documentation.
- Support the automation and continuous improvement of recruitment templates, workflows and administrative processes.
- Identify administrative bottlenecks and support practical process improvements.
- Maintain recruitment process documentation, standard operating procedures and best-practice guidance.
- Support agency administration, invoice tracking and recruitment document management.
- Act as the local Office Administration representative and primary contact for the landlord, vendors, contractors and service providers.
- Ensure the office remains safe, functional, fully operational and maintained to a high standard.
- Coordinate courier and postal services, office supplies and other day-to-day workplace requirements.
- Manage office-related purchase orders, invoices, expenses, contracts, records and supporting documentation.
- Support employee onboarding and offboarding from an office administration perspective, including coordination of IT equipment and workplace setup where required.
- Coordinate local events, team gatherings and office celebrations, including suppliers, venues, logistics and on-the-ground execution.
- Support compliance with applicable Armenian occupational health and safety requirements and coordinate required administrative actions with relevant internal stakeholders.
- Provide support with additional recruitment projects and hiring initiatives in line with business needs.
- Provide support with office administration projects and employee experience initiatives in line with business needs.
- Provide other related coordination support in line with business needs.
Desired Qualifications
- SmartRecruiters experience.
- Experience supporting recruitment in a fast-paced or international environment.
- Experience with interview scheduling, offer administration and employee onboarding.
- Experience coordinating vendors, invoices, facilities or workplace operations.
- An interest in recruitment operations, process improvement and workflow automation.
About the company
Exinity designs, engineers, and markets a range of trading and investing products, backed by risk management tools, education, and strong customer support. It gives people access to leveraged trading across global markets through user-friendly platforms. It differentiates itself with a 25-year track record, a large global footprint across the UAE, Cyprus, the UK and beyond, and a focus on education and risk controls. Its goal is to help clients achieve financial independence by providing accessible, well-supported trading and investing tools under the 'Freedom to Succeed' ethos.
Company Size
501-1,000
Company Stage
N/A
Total Funding
N/A
Headquarters
London, United Kingdom
Founded
2020
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Simplify's Take
What believers are saying
- Exinity Connect updated on 2026-05-29, targeting professional clients with liquidity provision.
- MetaQuotes added Exinity Connect’s Ultency Matching Engine on 2025-10-15.
- PiP World raised $10 million from Exinity, extending optionality into crypto education.
What critics are saying
- ADGM FSRA flagged exinityxe.cc and exinityx.com as fraudulent on 2026-04-28.
- Alpari quietly left Exinity in 2025, signaling brand fragmentation and strategic churn.
- One phishing scandal or license challenge can destroy trust in Exinity’s brokerage funnel.
What makes Exinity unique
- Exinity spans FCA, FSC, and FSRA-regulated entities across retail and institutional trading.
- Exinity Connect sells institutional liquidity, connecting brokers, hedge funds, and family offices.
- TraderEvolution and MetaQuotes integrations broaden Exinity’s multi-asset infrastructure beyond plain FX/CFDs.
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