Executive Assistant - R&D

Responsibilities

Manage complex calendars, scheduling priorities, and meeting coordination for executive leadership across multiple time zones
Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics
Prepare, edit, and manage presentations, reports, agendas, meeting minutes, and executive correspondence
Support planning and coordination of leadership meetings, board meetings, clinical team meetings, medical affairs discussions, and company events
Coordination for medical and scientific conferences including assistance with printing of abstracts/posters, booth set-up or other conference-related activities
Serve as a liaison between executives and internal/external stakeholders, including clinical research organizations, healthcare professionals, vendors, and partners
Track action items, deadlines, and follow-up activities to ensure timely execution of priorities
Assist with document management and maintain confidential records in compliance with company policies and industry standards
Support operational workflows related to clinical development, medical affairs, regulatory activities, and cross-functional project coordination
Handle sensitive and confidential information with professionalism and discretion
Contribute to process improvements and administrative efficiencies across the organization
Partner closely with other support staff to support broader organizational initiatives outside of the R&D, Clinical and Medical remit
Manage office activities within the R&D floor including the management of supplies, office space, kitchen area, etc.

Education & Experience

Bachelor’s degree preferred or equivalent professional experience
10+ years of Executive Assistant experience supporting senior executives in biotechnology or pharmaceutical organizations
Demonstrated experience supporting medical, clinical development, regulatory, or scientific leadership teams
Strong organizational, project coordination, and multitasking skills in a fast-paced environment
Excellent verbal and written communication skills
High level of professionalism, discretion, and attention to detail
Willingness to work broadly with other administrative staff across various enterprise-level workstreams
Experience within a publicly traded biotechnology or pharmaceutical company
Familiarity with clinical trial operations, medical terminology, and healthcare industry practices
Experience supporting C-suite executives, including Chief Medical Officer, Chief Development Officer, or other senior leadership roles
Knowledge of regulatory and compliance-sensitive environments

What We Offer

• Opportunity to join a mission-driven team where you'll contribute to impactful work, take on varied responsibilities, and grow quickly in a dynamic environment
• Competitive compensation, including base salary, performance bonus, and equity
• 100% employer-paid benefits package
• Flexible PTO; also, two, one-week company-wide shutdowns each year
• A commitment to your professional development, with access to resources, mentorship, and growth opportunities

Salary Range

The salary range for this position is $110,000 to $130,000. The final salary offered will depend on several factors, which may include, but is not limited to relevant years of experience, educational background, and geography. 
 
Additional Description for Pay Transparency:
The final salary offered will depend on several factors, which may include, but is not limited to relevant years of experience, educational background, and geography. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s savings plan (401(k)). This position is eligible to participate in the Company’s long-term incentive program. Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation – Unlimited PTO; Sick time – 10 days per calendar year; Holiday pay, including two Company shut downs; Parental Leave – 16 weeks within one year of the birth/adoption/foster care of a child; FMLA; Military Leave. Additional information can be found - https://www.crescentbiopharma.com/careers/#benefits