Assistant Director of Student Organizations - Student Life

Job Title: Assistant Director of Student Organizations
Location: Indianapolis Campus
Job Type: Full-time
Classification: E-1
Salary Range: $ 42,000 - $46,000/annually (based on experience)
Reports To: Director Student Life

Who We Are:
Ivy Tech is Indiana’s community college and workforce engine, delivering: high-quality learning experiences that propel Indiana’s communities, measurable economic return, excellence in teaching, and industry-aligned credentials of value, empowering every learner to achieve lifelong success.

Our Values:
• Empathy: We lead with care and connectivity, ensuring we meet our students where they are.
• Integrity: We act responsibly and ethically in the best interest of our students, employees, partners, institution, and the State.
• Agility: We move with purpose and adapt to the evolving needs of our students, employers, and the State.
• Impact: We exist to change lives through quality education. Our work strengthens individuals, families, communities, and the future of Indiana.

About the Role:
The primary function of the Assistant Director of Student Life position is to serve as the direct oversight of all student organizations on campus, except for Student Government Association. This position will be involved in the general development and oversight of a holistic model of student engagement, leadership, and overall student life efforts at the Indianapolis Service area (Indianapolis and Plainfield locations). The Assistant Director will work closely with student leaders, faculty advisors, and other campus departments to foster a vibrant, inclusive, and supportive environment for student organizations and academic departments. Furthermore, the Assistant Director of Student Organizations is the appointed lead for Student Coalition of Organized Recreation and Exercise.

Key Responsibilities:

The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Student Organization Management

• Oversee the process for recognizing and registering new student organizations.
• Develop and maintain an online resource center for student organization leadership and advisors including templates, guides, and best practices.
• Develop and implement programs and initiatives that support the growth and development of student organizations.
• Coordinate major events and activities, including involvement fairs, involvement weeks, orientation for new organizations, training retreats, and annual recognition ceremonies.
• Serve as lead and liaison for SCORE in partnership with TAB Recreation.
• Serve as a resource and advisor to engaged students on the campus.
• Assist Student Organizations in creating and assessing measurable learning outcomes and developing innovative methods to measure those outcomes.
• Assist student organizations in navigating university policies and procedures, ensuring compliance with all relevant regulations.
• Offer one-on-one and group advising sessions to address the specific needs and challenges of student organizations.
• Manage the allocation of resources, including funding and facilities, to support student organization activities.
• Manage a master student organization programming calendar.
• Acts as a resource to student leaders through all aspects of event planning for conferences, panels, networking, and career presentations, including contract processing and on-site event coordination.

Collaboration and Outreach

• Build and maintain strong relationships with faculty advisors, campus departments, and community partners to enhance support for student organizations.
• Promote student organization activities through various communication channels, including social media, newsletters, and campus events.
• Represent the Office of Student Life at meetings, committees, and external events as needed.

Education & Experience:

Minimum Qualifications:

• Bachelor’s degree in higher education, student affairs, event management, or a related field required.  

Preferred Qualifications:

• Extensive training and/or formal education focused on developing the previously outlined competencies and skills (e.g., a Master’s in Student Affairs or Higher Education).
• Utilization of the previously outlined competencies and skills in a community college. Strong organizational and project management skills, with the ability to manage multiple priorities simultaneously.
• Proven ability to effectively engage with others, assess situations, and execute on defined deliverables.
• Excellent interpersonal and communication skills, with the ability to build strong relationships with diverse stakeholders.
• Knowledge of risk management practices related to student activities and events.
• Ability to work evenings and weekends as required for programs and events.

Additional Experience:

• Experience in event planning, campus programming, or related areas, preferably in a higher education setting.
• Experience advising or mentoring students, with a focus on event planning or leadership development.
• Must possess a valid driver’s license and have access to reliable mode of transportation.

Physical Demands:

• Ability to lift and move materials weighing up to 25 pounds.
• Comfortable working on campus in various indoor and outdoor environments during events.

Why Join Us?

• Opportunity to work on innovative and impactful projects.
• Collaborate with a team of skilled professionals.
• Competitive compensation and benefits package.
• Continuous learning and development opportunities.

Must demonstrate ability to promote an environment that reflects the broad backgrounds represented by our students and employees and which every individual feels respected and valued.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children

• Tuition assistance for undergraduate, graduate, and doctoral programs

• Paid professional development opportunities

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness

• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.