Executive Assistant

Executive Assistant

Shadow Light Studios · Mexico (Remote) · Full-time · Posted 2026-04-01

Workplace: remote

Description

This is an exciting role working with a successful founder!

You are joining a powerhouse operation running multiple fast-growing companies simultaneously.

One side is the hottest agency in the author space. Scaling bestselling authors who move millions of books and command massive audiences.

The other side is a crushing Amazon business doing serious revenue with proven systems and relentless execution.

Built by operators who understand leverage. Not wannabe entrepreneurs playing startup theater.

These are real companies with real revenue and real momentum. The kind of businesses that require someone who can think three steps ahead and execute flawlessly under pressure.

This is not a calendar coordinator role where you send meeting invites and hope for the best. 

This is the operational command center of a multi-company empire.

What You’ll Actually Do

• Own the executive calendar across multiple companies and priorities. 
• Coordinate complex project timelines with authors, publishers, and Amazon operations. 
• Manage high-stakes communication with bestselling authors and enterprise partners. 
• Build systems that scale across different business models and industries. 
• Handle confidential deals, contracts, and strategic partnerships. 
• Filter and prioritize incoming opportunities so the executive focuses on what matters. Coordinate travel, events, and author meetings with perfect execution. 
• Manage vendor relationships, payments, and operational logistics. 
• Create order from chaos when priorities shift at the speed of business.

What We Are Looking For

• 5+ years of executive assistant experience with high-growth companies. 
• This is key: You have managed executives running multiple businesses simultaneously. Exceptional written and verbal communication in English.
• Experience with complex calendar management across time zones. 
• Huge plus if you have worked with authors, publishers, or Amazon businesses. 
• You thrive under pressure and changing priorities. 
• Obsessive attention to detail without losing sight of the big picture. 
• Proactive mindset. You solve problems before they become problems.

Who This Is NOT For

• If you need constant direction, this is not for you. 
• If you get overwhelmed by fast-moving priorities, this is not for you. 
• If you cannot handle confidential information with absolute discretion, this is not for you. 
• If you want a slow-paced corporate environment, this is not for you. 
• If you need everything mapped out in advance, this is not for you.

Who This IS For

• This is for you if you want to work directly with a proven operator building multiple winners. 
• This is for you if you thrive in dynamic environments where no two days are the same. 
• This is for you if you want to be indispensable to companies that are actually moving the needle. This is for you if you can anticipate needs, solve problems, and create systems that scale. 
• This is for you if you want real responsibility and direct impact on business outcomes. 
• This is for you if you want to work alongside someone who has built multiple successful companies.

Why This Role Is Different

You are not just supporting one executive. You are the operational backbone of a multi-company portfolio. 

Direct exposure to high-level strategy across completely different industries. 

Work with bestselling authors, major publishers, and Amazon at scale. 

Your systems and execution directly impact millions in revenue.

Apply now.

Apply

Apply at Shadow Light Studios

---

Powered by Workable