Legal Executive Assistant

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in New York, the Legal Executive Assistant will support a group of partners as part of a team-based support structure within our Legal Administrative Services Department. The firm’s Legal Executive Assistants are responsible for working with their assigned partners to coordinate daily activities and provide the highest level of administrative support and practice coordination.

The Legal Executive Assistant will report to the local Legal Administrative Services Manager and Director of Administration, taking daily direction from their assigned partners.   

Responsibilities include:

• Providing executive support as part of a team of Executive Assistants to a group of partners in our Litigation Practice Group.
• Collaborating closely with assigned partners to effectively manage day-to-day coordination of the partner’s respective practices.
• Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, time entry and answering telephone calls.
• Managing client onboarding, billing and relationship management activities.
• Organizing complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Includes coordinating flights, hotel accommodations, car service, visas, dining reservations, etc.
• Providing back-up support to other Legal Assistants as needed.
• Liaising with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Qualifications & Experience:

• Bachelor’s degree preferred.
• 5+ years of relevant experience required, preferably in a professional services environment. Law firm experience is strongly preferred.
• High proficiency in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.
• Consistent attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients.
• Ability to work independently and with a team, and to delegate and manage resources effectively.
• Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment.
• High level of integrity and discretion in handling confidential information.
• Self-starter with demonstrated instances of taking initiative.
• Creative thinker who is resourceful and anticipatory of the needs of their assignments.
• Ability to be in the office at least 4 days a week, with flexibility and commitment to working overtime as required.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $100,000 to $135,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.