Branch Office Administrator

Are you incredibly organized with an eye for detail? Are you a skilled multitasker?

We’re looking for a Branch Office Administrator to:

• support the branch management team administratively
• greet clients upon arrival and set the tone for UBS hospitality
• who enjoys creating a welcoming atmosphere and interacting with a variety of people
• manage our conference rooms and calendar
• assist with resolving client issues
• support the hiring and employee onboarding process
• assist in the administrative aspects of licensing and registration for all registered employees
• coordinate and plan branch office business meetings and various activities
• assist Administrative Officer in paying local invoices for Indiana branches
• manage lobby, offices and breakroom supplies

Your team

You’ll be working as part of the Wealth Management Americas branch in Indianapolis. We help high net worth and ultra-high net worth individuals and families meet their financial goals through financial advisors who deliver products and services specifically designed for them. As a Branch Office Administrator you will enjoy a hybrid role which includes reception duties. You’ll play an important role in greeting our clients and assisting the mgmt team with running the local branch.

Your expertise

• ideally 1 year of relevant branch operations experience
• high school diploma or equivalent (college degree a plus)
• an interest in a long term career in financial services
• proven written and verbal communication skills
• independent, motivated, proactive and focused to take action
• passionate about the client experience, with strong interpersonal skills
• self-starter who is comfortable managing complex and evolving situations

About us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.