Executive Assistant - Private Capital Advisory

Return to search results Executive Assistant - Private Capital Advisory - New York Region   Americas Location   New York Group   Private Capital Advisory Job description   Group Description: Evercore’s Private Capital Advisory (PCA) group is an active secondary market advisor focused on providing independent advice and execution services for the owners and managers of private financial assets. PCA’s clients include financial institutions, asset managers, pension funds, endowments, foundations, family offices and private equity and hedge funds.  What is the position? The Private Capital Advisory (PCA) team seeks an experienced Executive Assistant to support senior professionals in New York. The successful candidate will take ownership of complex scheduling, travel and day-to-day coordination, anticipate needs and exercise sound judgment in a fast-paced, client-focused environment. This role requires discretion, attention to detail and the ability to manage competing priorities with limited supervision. The Executive Assistant will work closely with other assistants and the operations team to help the group run smoothly and contribute to team projects and events.  Primary Responsibilities: The Executive Assistant will provide proactive executive support to senior PCA professionals and work collaboratively with the broader team. Responsibilities include: Manage complex calendars, prioritize competing requests and resolve scheduling conflicts proactively Serve as a gatekeeper for senior professionals, exercising sound judgment to protect their schedules, manage competing priorities and maximize their time and efficiencyCoordinate internal and external meetings across time zones, liaising professionally with senior executives, clients and their assistants Keep senior professionals informed of upcoming meetings, commitments and scheduling changes, anticipating potential conflicts and addressing them proactively. Arrange domestic and international travel, including flights, hotels, ground transportation and detailed itineraries; manage last-minute changes Prepare and submit expense reports accurately and promptly, track reimbursements and follow up on outstanding items Prepare meeting logistics, including conference rooms, video conferencing, materials and catering, and coordinate follow-up as needed Handle phone coverage and correspondence with professionalism and discretion, escalating time-sensitive matters appropriately Support client meetings, team events, offsites and other group activities in partnership with the operations team and other assistants Coordinate onboarding and interview scheduling, working with recruiting, IT, Facilities and the operations team as needed Maintain accurate contact records and distribution lists, and assist with document preparation and other administrative projects Provide back-up coverage for other executive assistants and help maintain consistent support across the team Anticipate administrative needs, identify practical process improvements and take ownership of follow-through  Hours: 8:30AM - 5:30PM or 9:00AM - 6:00PM with paid overtime as needed  Specific Qualifications: The ideal candidate is a highly organized, proactive and resourceful executive assistant who takes ownership of their work and builds strong relationships. They must be comfortable supporting senior professionals, handling confidential information and adapting quickly as priorities change. Qualifications include: 5+ years of executive or senior-level administrative support experience, preferably in investment banking, private equity or another professional services environment Strong organizational and time-management skills, with the ability to prioritize competing demands and maintain accuracy under pressure Demonstrated ability to work independently, exercise sound judgment and make timely decisions in a fast-paced environment Experience managing complex calendars and domestic and international travel, including last-minute changes Proficiency in Microsoft Office, particularly Outlook, Excel, Word and PowerPoint; experience with expense management and CRM systems is a plus Proficiency with Zoom and Microsoft Teams, including coordinating virtual and hybrid meetings Excellent written and verbal communication skills, a professional phone manner and the ability to build rapport with clients and colleagues at all levels A collaborative, service-oriented approach and willingness to provide hands-on support across a range of tasks Reliability and flexibility to support early meetings, schedule changes and overtime as needed Sound judgment, discretion and the ability to handle sensitive information with a high degree of confidentialityExpected Base Salary Range: $90,000 - $100,000 This position requires valid United States work authorization and is not eligible for visa sponsorship.In addition to a competitive base salary, employees may be eligible to receive a discretionary bonus. Evercore also offers a variety of benefits and programs, subject to eligibility and availability. These include, but are not limited to:Medical, prescription, dental, and vision insurance, including healthcare savings and reimbursements accounts401(k) Retirement Plan  Life and disability insurance, including additional voluntary financial protection insuranceWell-being resources and programs, including mental health and mindfulness programs, digital wellness platforms, well-being events, and targeted on-site health servicesFamily-building and family-support benefitsPaid parental, caregiver, marriage and bereavement leaveCommuter benefits, health club membership discounts, and other corporate discountsPaid holidays, vacation days, personal days, sick days, and volunteer opportunities About Evercore: Evercore (NYSE: EVR) is a premier global independent investment banking advisory firm. We are dedicated to helping our clients achieve superior results through trusted independent and innovative advice on matters of strategic significance to boards of directors, management teams, and shareholders - including mergers and acquisitions, shareholder advisory, restructurings, and capital structure. Evercore also assists clients in raising public, private capital, delivers equity research, equity sales and agency trading execution, in addition to providing wealth and investment management services to high-net-worth individuals. Founded in 1995, the Firm is headquartered in New York and maintains offices and affiliate offices in major financial centers in North America, Europe, the Middle East, and Asia. For more information, please visit www.evercore.com.Inclusion and Equal Opportunity Employment:  Evercore is an equal employment opportunity employer and does not discriminate against individuals because of actual or perceived race, color, creed, religion, sex, pregnancy, national origin or ancestry, mental or physical disability, age, veteran status, military status, citizenship status, sexual orientation, gender identity or expression, genetic information, or immigration or citizenship status, or any other characteristic protected by applicable law (referred to as “protected status”), in accordance with applicable federal, state and local laws.