UATX
Accounting Assistant
Full-Time
No salary listed
Mid
Bachelor's
Austin, TX, USA
In Person
About the job
Requirements
- Proficiency with Microsoft Excel and Microsoft Office applications is required.
- Knowledge of accounts payable, accounts receivable, and general ledger accounting is required.
- Strong attention to detail and accuracy are required.
- Excellent organizational, communication, and interpersonal skills are required.
- Ability to work independently and as part of a team is required.
- Ability to handle sensitive and confidential information with professionalism is required.
Responsibilities
- Perform full-cycle accounts payable functions, including reviewing invoices in Ramp for accurate coding, approvals, and supporting documentation.
- Monitor and maintain the accounts payable mailbox for incoming invoices and reimbursement requests.
- Contact vendors to obtain W-9 forms, banking or payment details, and other supporting documents needed to process invoices and payments.
- Work with internal departments and external vendors to resolve payment issues or discrepancies.
- Review accounts payable aging monthly and follow up to close open accounts payable items.
- Update vendor, merchant, and vendor account information when necessary.
- Maintain organized accounts payable documentation and supporting records.
- Assist in training new employees in accounts payable processes and procedures.
- Ensure compliance with company policies, procedures, and regulatory requirements.
- Assist with annual 1099 preparation and processing.
- Maintain and update accounts payable process documentation and manuals.
- Reconcile employee credit card expenses through Ramp.com.
- Review credit card transactions for accurate coding and approvals.
- Follow up with staff on outstanding tasks needed to complete transactions.
- Reconcile the transfer of data to the accounting system.
- Assist with employee expense report processing and policy compliance.
- Support the Controller with organizational data analysis and reporting projects.
- Prepare bank deposits and logs to support the Finance and Development teams.
- Assist with monthly close, including preparing journal entries, reconciliations, and maintaining supporting schedules.
- Participate in annual financial audits.
- Assist with processing student financial aid application documentation and related administrative tasks.
Desired Qualifications
- A Bachelor's degree in accounting or finance is preferred but not essential.