Senior Administrative Assistant

Description

Interested in making a difference in young adults’ lives between the ages of 16-24? If so we may have the perfect job for you.

(San Jose) Job Corps is a government-funded, no-cost education and vocational training program administered by the U.S. Department of Labor that helps socioeconomically disadvantaged youth. We strive to fulfill this mission by following our Core 

Values of Safety, Individual Accountability, Respect, Integrity, Growth and Commitment.

Come and surround yourself with talented and professional individuals who have also taken the next step of making a difference in someone’s life.

You would not only have a great and dedicated team to work with, but you may also be eligible to take advantage of a comprehensive benefits plan which includes medical, dental, vision, 401(k), and PTO.

Job Summary: Responsible for enforcing all laws, rules and policies authorized by the Safety and Security Department.

Schedule: Monday to Friday, 8am-5pm

Job Summary: Responsible for all administrative, coordination and clerical duties of the Center Director’s Office. Supervises any work experience students assigned to the office. 

Duties/Responsibilities:

• Demonstrates and abides by the Company Core Values and the operating principles.
• Acts as office and communication liaison between the National, Regional, Corporate Offices, partners and the Center Director on routine matters.
• Coordinates logistical and administrative support for official visitors.
• Gathers information on performance indicators and prepares useful reports.
• Performs quality control reviews on all Center reports submitted to the Regional, National and Corporate Offices. Obtains Center Director’s approval and signature.  
• Creates monthly CEI Reports.
• Schedules and coordinates Center Director staff/student meetings, takes minutes and follows up on requests for information. 
• Receives and maintains all Center S.O.P.s. and C.O.P’s 
• Performs quality assurance, obtains signatures and submits documents to Corporate Office and Regional Office for approval. 
• Maintains a library of information containing Job Corps publications, Federal Registers, bulletins, news articles, Program Information Notices and Regional Field Issuances.
• Makes travel arrangements for Center Director and department staff.  
• Performs clerical tasks such as typing letters, maintaining files, demonstrates proficiency in the use of Microsoft Office Suite, and other duties as assigned. 
• Creates and maintains Center monthly calendars.
• Assists in the training of new Administrative Assistants. 
• Attends in-service training sessions.
• Performs other duties as assigned.

Requirements

Qualifications:

Minimum: Must have a High School diploma with at least five year’s practical experience. Model company Core Values.  

Preferred: Possess a two-year business college degree or Bachelor’s degree.  

Knowledge: Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills, Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors.

Physical Requirements:

Frequently

Sitting

Seeing

Hearing

Speaking

Occasionally

Standing

Walking

Bending

Stooping

Squatting

Flexibility

Seldom

Climbing

Lifting 50 pounds

Carrying

Kneeling

Pushing/Pulling

Running

Driving

Environmental Demands:

Equipment: Ability to operate office equipment 

Work Alone: Occasionally works alone

Work With Others: 85% of time spent working and interacting with team and other departments

Reading: Ability to read at a college level

Writing: Ability to write at a college level