Executive Assistant

SOCi, the leader in AI-powered marketing solutions for multi-location businesses, is currently looking for an experienced Executive Assistant toprovide high-level administrative support to multiple C-Suite executives. The successful candidate will be managing calendars, managing email inboxes, coordinating meetings and travel, and acting as a liaison between the executive and internal/external stakeholders, all while maintaining professionalism and discretion. They act as a gatekeeper, managing communications, and ensuring the executive’s time is focused on key priorities. 

SOCi expects to pay a base salary in the range of $62,000 to $114,000 CAD. Within the range, individual pay is determined by factors such as job-related skills, experience, and relevant education or training.  

Who We Are

SOCi is the leader in AI-powered marketing solutions for multi-location businesses. With its proprietary Genius AI™ and suite of Genius Agents™, SOCi provides a first-of-its-kind, AI-powered digital workforce capable of handling the workload of 1,000 local marketers™, empowering brands to achieve unmatched digital visibility, strengthen customer engagement, and scale faster than ever before.

SOCi is recognized by Fast Company as one of the World's Most Innovative Companies, and is trusted by nearly 1,000 top brands—including Ford, Ace Hardware, Kumon, Liberty Tax, and more—to automate and optimize local marketing tasks across all locations. Founded in 2012 and backed by leading strategic investors, SOCi is transforming how multi-location brands manage and scale their marketing efforts. You can view our Awards and Accolades here!

Learn more at www.soci.ai or contact us at [email protected].

How You’ll Make an Impact

• Manage complex Executive calendars, anticipating needs, resolving conflicts, and prioritizing engagements that best support organizational goals.
• Manage Executive email inboxes by drafting responses, prioritizing communications, and flagging critical items to ensure timely and effective follow-up.
• Oversee logistics for domestic and international travel, events, and offsites, ensuring smooth execution of agendas, itineraries, and budgets.
• Conduct research and prepare analytical reports, board decks, and briefing materials that inform executive decision-making.
• Serve as the primary liaison between executives and internal/external stakeholders, representing the executive office with professionalism and discretion.
• Coordinate high-level meetings including executive reviews, forecast calls, and board meetings, ensuring agendas, materials, and follow-up items are managed seamlessly.
• Draft, proofread, and edit executive-level communications with precision and clarity.
• Support onboarding and orientation of new leaders and maintain organizational charts, distribution lists, and other key documentation.
• Track and follow up on strategic initiatives, ensuring timely completion of action items and alignment with executive priorities.
  
  

What You’ll Need to be Successful

Hybrid Opportunity: This role is fully remote until our Vancouver, BC and Toronto, ON offices are established. Once the office is in place, it will transition to a hybrid model, with a 50/50 split between remote and in-office work.

Must Have:  

• 7+ years of experience providing direct support to multiple senior executives, ideally in high-growth technology or software companies.
• Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities.
• Strong attention to detail and problem solving skills.
• Proactive, resourceful, and able to anticipate needs while solving problems independently.
• Strong analytical and research capabilities, with demonstrated experience preparing executive-ready reports and presentations.
• Mastery of Microsoft Office Suite, Google Workspace, and project management tools.
• Outstanding written and verbal communication skills, with meticulous attention to detail.
• Proven ability to exercise discretion and handle sensitive information with professionalism.
• Willing to adapt to changes in the job description as deemed necessary by the business and accept all other duties as assigned

This position will remain open with applications due by November 1, 2025. This position is being hired on an urgent basis. The application window may close before November 1, 2025 if SOCi receives a sufficient number of applications to select a candidate prior to that date.