Administrative & Executive AssistanceReception & Front Desk
About the job
Requirements
At least 2 years of experience in a corporate reception, workplace services, facilities, hospitality, or customer service environment.
Strong customer service, communication, and relationship-building skills to engage professionally with a wide range of stakeholders.
Strong organisation and time management skills, including the ability to manage competing priorities in a fast-paced environment.
Strong attention to detail and accuracy when handling administrative and security-related processes.
Confidence using Microsoft 365 applications and learning new systems and processes.
Excellent written communication skills, sound judgement, and the ability to work independently.
A proactive and adaptable approach with a continuous improvement mindset.
Responsibilities
Deliver front-of-house and reception services, welcome visitors professionally, and meet security requirements.
Coordinate workplace operations, including ServiceNow ticket management, mail and courier services, office supplies, and building maintenance requests.
Support workplace events, employee engagement initiatives, and meeting room coordination.
Administer physical security processes, including access card requests, amendments, temporary cards, lost cards, and deactivation of leavers.
Identify opportunities to enhance workplace services while maintaining confidentiality and professionalism.
Desired Qualifications
Experience with health and safety processes, access control systems, or workplace services within a corporate environment.
About us
Southern Cross Health Insurance is shaping a healthier Aotearoa New Zealand. Our purpose is simple: empowering our members to live well for longer. We're here to give peace of mind through timely access to quality care, inspire healthier living, and lead positive change across the health system. As a New Zealand-owned, member-based organisation, we're building a future where wellbeing is at the heart of everything we do -- delivering exceptional value for our members and creating an environment where our people thrive.
Now is an exciting time to join us. You'll be part of a high-performing, values-driven team where people are at the heart of everything we do -- and in return for your talent, you'll have the opportunity to grow, make an impact, and be proud of the difference your work makes.
About the role
As our Front of House and Facilities Coordinator, you'll be the face of Southern Cross Health Insurance, creating a welcoming and professional experience for visitors, employees, contractors, and customers. You'll play a key role in ensuring the smooth day-to-day operation of our workplace while contributing to a positive employee experience.
Deliver exceptional front-of-house and reception services, ensuring all visitors are welcomed professionally, and security requirements are met.
Coordinate workplace operations, including ServiceNow ticket management, mail and courier services, office supplies, and building maintenance requests.
Support workplace events, employee engagement initiatives, and meeting room coordination to create a positive employee experience.
Administer physical security processes, including access card requests, amendments, temporary cards, lost cards, and deactivation of leavers.
Proactively identify opportunities to enhance workplace services while maintaining confidentiality and professionalism at all times.
About you
2+ years' experience in a corporate reception, workplace services, facilities, hospitality, or customer service environment.
Exceptional customer service, communication, and relationship-building skills with the ability to engage professionally with a wide range of stakeholders.
Highly organised with strong time management skills and the ability to manage competing priorities in a fast-paced environment.
Strong attention to detail and ability to maintain accuracy when handling administrative and security-related processes.
Confident using Microsoft 365 applications and learning new systems and processes.
Excellent written communication skills and the ability to exercise sound judgement and work independently.
A proactive, adaptable approach with a continuous improvement mindset.
Experience with health and safety processes, access control systems, or workplace services within a corporate environment would be advantageous.
Ngākau nui. Āhurutanga. Tikanga.
Join a team that's always there, always real, always true. If you thrive in a purpose-driven, diverse and supportive culture, we think you’ll love working with us.
What we offer you
five days of wellbeing leave per year (pro-rated for part-timers)
health insurance for you and your immediate whānau
life insurance cover and discounts on pet and travel insurance
extra parental leave benefits and financial wellbeing support
ability to participate in our workplace wellbeing programme.
But that’s not all. If you need more time to support your whānau, we offer work-life balance, and each year you have a volunteer day to spend with your team contributing to a cause or community of your choice.
This role is Auckland based, and while we appreciate interest from candidates in other locations, we’re unfortunately not able to consider remote options for this position.
We are proud to have taken the Pride Pledge, reflecting our commitment to inclusion and belonging. We also facilitate an active, employee‑led Diversity, Equity and Inclusion Forum, which includes our Rainbow Network, Māori Network, Pasifika Collective, and Neurodiversity and Whānau Support networks.
If you share our commitment and passion, we'd love to hear from you.