Administrative Assistant to Legal

Description

Beginnings Credit Union (Beginnings) is seeking an outgoing, experienced Administrative Assistant to Legal to provide a variety of receptionist and clerical duties for the Legal department. The position provides friendly, accurate, timely service to members, visitors, law firms and colleagues. It requires strong organization skills, attention to detail, ability to multitask, excellent verbal and written communication skills, and ability to develop positive relationships.

Requirements

• Greets members and visitors upon entry into the building in a friendly, professional manner.
• Distribute incoming and outgoing mail in a timely and organized manner.
• Log and track legal review questions and emails using appropriate tracking systems. Maintain and monitor the legal department’s inbox, triaging, and tracking legal review requests and inquiries to ensure timely follow-up.
• Assists the Legal department with preparation and maintenance of documents and files.
• Schedules refinance/purchase closings and staff use of meeting rooms.
• Obtains payoff statements from other lenders, insurance binders and property tax receipts. Works with outside attorneys to obtain closing statements.
• Creates a paper file when abstract or stub is received, saves all tax searches in secure location.
• Conducts Purchase Closings by copying closing documents and checks during closing, answering questions, ensures all documents are received/signed/notarized and the appropriate documents get to all involved team members.
• Prepares and emails out a welcome letter for all purchase closings.
• Assist in the preparation of closing documents.
• Assist the Legal Post Closing Administrator with general post-closing duties.
• Maintain a log and filing systems for all updated abstracts.
• Faxes/emails commitments to borrowers/law offices.
• Provides miscellaneous clerical services and general office duties, such as preparing word documents, copying and filing.
• Performs other related duties as assigned.

Desired Skills:

• One year or more of similar or related experience.
• Equivalent to a high school education.
• Ideally, proficiency with Microsoft Suite products.
• Ability to work independently and in a team environment.
• Adaptability and resourcefulness.
• Courtesy, tact and confidentiality are essential.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize and manage deadlines

(Part-Time/Benefits Eligible (25 hrs/week)

Equal Employment Opportunity:

Equal employment opportunity has been and will continue to be a basic principle at the Credit Union. Beginnings provides equal employment opportunities, without discrimination because of race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, marital status, age, national origin, citizenship, handicap or disability, veteran or military status, political beliefs, victim of domestic violence status, familial status, or predisposing genetic characteristics or status, or any other status protected by federal, state, local or other law. This policy includes, but is not limited to recruitment, hiring, compensation, training, and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

 Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. 

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