In PersonOffice-based role; moderate travel is required.
Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
High school diploma or GED.
Bilingual Spanish proficiency in reading and writing.
Ability to communicate effectively in written and oral forms with all levels of management, internally and externally to the district.
Ability to establish and maintain effective working relationships internally and externally to the district.
Ability to organize and assist the Communications & Outreach Department with district-wide and campus events.
Ability to use a computer, including district software and databases, as well as a calculator, copy machine, and telephone.
Ability to analyze data.
Ability to use effective interview techniques, public speaking skills, and problem-solving skills.
Ability to perform occasional light lifting; night and weekend activities may occasionally be required; the role involves prolonged desk work in an office setting and moderate travel.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Responsibilities
Maintain confidentiality regarding staff and school-related issues; communicate with building administrators and staff as directed by the Communications & Outreach Director; coordinate office operations; resolve most questions and problems and refer the most complex issues to higher levels.
Translate school-related documents as needed.
Provide assistance to Central Office staff.
Perform the usual office routines and practices associated with a busy, productive, smoothly run office.
Use effective, positive interpersonal communication skills.
Perform other tasks as assigned.
Desired Qualifications
A minimum of 2 years of experience as a secretary is preferred.
SUMMARY:
Position: Secretary (Central Office) Description: Provides administrative/clerical support for Central Office in the areas of answering phones, correspondence, public relations, information dissemination, and in support of the Communications & Outreach Department Reports to: Communications & Outreach Director Department: Communications & Outreach Job type: Full time Classification: Non‐Exempt Calendar Type: 11‐month (Calendar 2)
Base Pay: $20.42 per hour
Degree Stipend:
Associate Degree or 60+ College Credit Hours: +$1/hour
Bachelor’s Degree: +$2/hour
Master’s Degree: +$3/hour
Experience Stipend: +$0.50/hour for each year of full-time work experience at a K–12 school other than Frontier Schools (up to 3 years maximum)
Benefits: Eligible for health insurance and retirement benefits
QUALIFICATIONS:
● High School Diploma or G.E.D. ● Bilingual Spanish – reading and writing ● Minimum of 2 years of experience as a secretary is preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES: ● Maintains confidentiality regarding staff and school-related issues. Communicates with other building administrators and staff per the Communications & Outreach Director's directive. Coordinates office operations. Resolves most questions and problems and refers the most complex issues to higher levels. ● Translates school-related documents as needed. ● Provides assistance to Central Office staff. ● Performs the usual office routines and practices associated with a busy, productive, and smoothly run office. ● Uses effective, positive interpersonal communication skills. ● Performs other tasks as assigned.
SKILLS AND ABILITIES: ● Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district. ● Ability to establish and maintain effective working relationships both internal and external to the district. ● Ability to organize and assist the Communications & Outreach Department with district-wide and campus events. ● Ability to use a computer, including software and databases used by the district, as well as a calculator, copy machine, and telephone. ● Ability to analyze data. ● Ability to use effective interview techniques, public speaking skills, and problem-solving skills.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: ● Light work: may require occasional light lifting. ● Night and weekend activities may occasionally be required. ● Position is in an office setting and may involve prolonged work at a desk in one location. ● Moderate travel is required.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements, physical demands, work conditions, and environment listed above are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.