Office Assistant

Job Description

• Arranging meetings with clients, and partnering with managers to visit clients and other duties as assigned.
• Organize and tidy reception area and all meeting rooms at all times.
• Act as the first point of contact, receiving clients and visitors in a courteous and welcoming manner. This includes answering the phone.
• Assist CEO with drafting correspondences.
• Maintain CEO's daily calendar.
• Assist Sales Team with conference preparations, such as keeping track of deadlines, registering for conferences, PowerPoint presentations, etc.
• Sometimes, might need to run small errands for the CEO, such as pickup lunch.
• General office duties, and support any ad hoc duties as required.

Qualifications

• Strong working knowledge of Microsoft applications: Office Word, Excel and PowerPoint.
• Requires great writing and oral communication skills in English
• Bilingual Skill in Mandarin Chinese is specifically preferred
• Strong interpersonal, oral and communication skills necessary to effectively handle external and internal callers and visitors with professionalism.
• Excellent organizational and time management skills with ability to handle and prioritize multiple tasks
• Proactive and cooperative with strong service orientation.
• Strong attention to detail

Additional Information