Procurement Operations Consultant

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EY GDS: Other Consulting – Sourcing & Procurement Operations – Consultant (Procurement Operations)

As part of our EY GDS Procurement Operations team, you will support day to day procurement operations for global clients. As a consultant, you will perform transactional procurement activities including PR to PO processing, basic contract administration support, supplier onboarding and foundational spend analysis. You will work closely with senior team members to ensure accuracy, compliance, timely service delivery and continuous process improvement.

The opportunity

We are seeking a motivated Consultant with 3 years of experience in procurement operations, shared services, or supply chain roles. The ideal candidate should possess strong attention to detail, eagerness to learn procurement processes, tactical Sourcing, familiarity with ERP/procurement tools, and the ability to support high volume operational tasks in a global managed services environment.

Your key responsibilities

PR to PO Operations

• Create and process purchase requisitions based on requester inputs, ensuring accuracy, completeness, and correct Buying Channel selection (catalog, guided buying, free text, spot buy, sourcing event initiation).
• Validate catalog content, pricing accuracy, and availability before converting PRs to POs.
• Convert PRs to POs after validating documentation, compliance checks, and alignment with contracts and catalog items.
• Execute PO amendments, updates, and closure activities as directed, ensuring proper documentation and approval routing.
• Track order status, follow up with suppliers on delivery, advance shipping notices, and assist with initial issue resolution.
• Maintain PR‑PO logs and update internal systems with the required status information.
• Support adjacent I2P activities such as GR/SES tracking, invoice block clarification, and basic 3‑way match escalations.
• Must Have
• • Strong knowledge and hands-on experience in SAP S/4HANA, with exposure to relevant transaction codes and business processes across multiple modules.
  • Hands-on experience with SAP Ariba Sourcing, including creating and managing sourcing projects, conducting RFQ events, supplier engagement, and related sourcing activities.
  • Experience in supplier identification using various sourcing tools, databases, subscriptions, and industry platforms.
  • Strong proficiency in Microsoft Excel and other MS Office applications, with the ability to perform data analysis, reporting, and presentation of insights.
  • Excellent analytical and problem-solving skills with the ability to support sourcing and procurement initiatives.

Contract Management

• Assist in uploading contracts and amendments into contract repositories or CLM systems.
• Maintain contract metadata, version control, folder hygiene, and linkage between contracts, catalogs, and PO’s.
• Help track contract expiries and notify stakeholders for renewals, ensuring correct updates in catalogs and PO references.
• Support contract migration activities by validating, tagging, and organizing documents under guidance from senior team members.

Supplier Management

• Coordinate supplier onboarding documentation (KYC, tax forms, bank details, certifications), ensuring data completeness and compliance.
• Create and update Vendor Master records in ERP/MDM systems with high data accuracy and adherence to governance rules.
• Support basic supplier due‑diligence activities by gathering required documents, conducting initial screenings, and performing checklist validations.
• Monitor supplier delivery performance (delays, rejections, open issues) and escalate concerns as per process.
• Support initial supplier communication and Helpdesk‑related clarifications on onboarding and PO‑related queries.

Spend Analytics & Optimization

• Extract spend data from systems and prepare basic reports/dashboards in Excel, BI tools, or Power BI.
• Categorize spend, validate coding accuracy, and help identify off‑catalog / non‑compliant purchases.
• Support senior team members in preparing spend‑based insights for sourcing, compliance improvement, and buying channel optimization.
• Assist in identifying repetitive spot buys or free‑text spend that can be converted into catalog items.

Cross Functional Collaboration & Operational Excellence

• Collaborate with requestors, suppliers, category teams, sourcing teams, Vendor Master teams, and finance to resolve simple operational queries.
• Support procurement Helpdesk by addressing level‑1 queries, process clarifications, and issue routing.
• Ensure compliance with procurement policies, standard workflows, buying channels, and audit guidelines.
• Follow SLAs, maintain data accuracy, and contribute to smooth, daily procurement operations.
• Support creation and maintenance of Desktop Procedures (DTPs), SOPs, work instructions, and process maps.
• Participate in BPO delivery activities, supporting continuous improvement and process adherence.

Transition Support (Pre‑KT to Hypercare)

• Assist during Pre‑KT and KT planning activities by preparing documentation, templates, and checklists.
• Participate in Knowledge Transfer, including Job Shadowing and Reverse Job Shadowing to learn processes and demonstrate understanding.
• Support Go‑Live activities by updating trackers, validating transactions, and reporting early defects.
• Contribute to Hypercare stabilization by helping resolve basic issues, updating logs, and supporting ticket resolution activities.

Skills and attributes for success

• Foundational understanding of procurement operations (PR PO, supplier data, contract basics).
• Familiarity with ERP and procurement tools (SAP, Ariba, Coupa, GEP or similar) is an advantage.
• Any transition experience is an add-on.
• Strong attention to detail, accuracy and data entry discipline.
• Good communication skills and willingness to coordinate with global stakeholders.
• Basic analytical skills with working knowledge of Excel (VLOOKUP, PivotTables preferred).
• Proactive, eager to learn and capable of working in a fast paced delivery environment.

To qualify for the role, you should have

• Bachelor’s degree in business, Supply Chain, Commerce, Engineering or related fields.
• 1–3 years of experience in procurement, supply chain, shared services or operations roles.
• Basic understanding of procurement processes and ERP workflows.
• Willingness to learn procurement tools, workflows and global delivery processes.
• Ability to work in an SLA driven environment with a focus on accuracy and timely delivery.

What we look for

• A motivated, detail oriented individual with strong willingness to learn and grow in procurement operations.
• Someone who demonstrates discipline, reliability and commitment to delivering quality work.
• A team player who supports colleagues, takes initiative and contributes to a collaborative culture.
• Curiosity, adaptability and an interest in building a long term career in procurement consulting or managed services.

What working at EY offers

At EY, you will gain exposure to global procurement delivery operations and work with leading organizations across industries. You will receive structured learning opportunities, hands on training in procurement systems, and mentorship from experienced colleagues. EY supports your professional growth, helping you build technical expertise and transition into advanced roles such as Senior Consultant, Process Lead or SME over time.

You will work in an inclusive, collaborative environment that values innovation, quality and personal development.

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