Executive Assistant to the Vice President - Philanthropy

88012 Advocate Foundation Operations - General Op ExpensesFull timeYes40

M-F (8am-5pm)

Pay Range:

$30.70 - $46.05

Required experience at the Executive Assistant level to support the Vice President of Atrium Health Wake Forest Baptist & Wake Forest School of Medicine & Academics Philanthropy. Beyond the demonstrated organization and prioritization skills needed for managing complex calendars; coordinating travel arrangements; and event planning; this job is so much more including duties for enterprise-wide initiatives in Philanthropy.

Experience Required:

​Prefer at least two years of Executive Assistant experience.

Primary duties for Supporting Philanthropy:

• Optimize executive time by managing complex calendars, coordinating travel, schedule meetings, and handle competing priorities.
• Coordinate communications and activities across multiple foundations, service lines, academic leaders, physicians, volunteers, and donors.
• Support board and committee administration, including preparation of materials, agendas, and follow-up actions.
• Increase organizational efficiency by serving as a central coordination point for philanthropy leadership initiatives.
• Enable greater focus on revenue-generating activities, donor engagement, and strategic partnerships that directly advance fundraising outcomes.
• Provide operational continuity and executive-level project management for enterprise-wide philanthropy initiatives.
  

Major Responsibilities:

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.  
• Manages travel arrangements and expense reporting on executive’s behalf.  
• Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.  
• Greets/meets with high-level visitors, representing the executive leader and serving as their liaison for organizational initiatives.  
• Initiates communications with other leaders as they relate to operational, strategic, and substantive matters. Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.  
• Develops complex documents and correspondence independently or with executive input.  
• Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others.  
• Establishes and maintains filing systems and confidential records. Operates and maintains office equipment; may order supplies as needed.  
• Assists with departmental budget administration.  
• Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.  
• Serves as a resource for other administrative staff, answering questions and providing training.  

Knowledge, Skills & Abilities Required:

• Advanced time management and prioritization.  
• High degree of confidentiality and discretion.  
• Independent problem-solver and demonstrated ability to take initiative.  
• Strong written and verbal communication skills. Demonstrated ability to tactfully and effectively communicate with various individuals, including highly visible customers/leaders.  
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).  
• Ability to create and compile complex documents and presentations.  
• Organizational ability and attention to detail.  
• Effective presentation skills.  

Education Required:

• High School Graduate 
  

Physical Requirements and Working Conditions:

• Normal office environment; occasional lifting up to 20 lbs.  
• Prolonged periods of sitting, standing, and keyboard use.  

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.