Executive Assistant to the CEO

Job Description

The Executive Assistant to the CEO is a trusted partner and a force multiplier. You will manage the CEO's time, priorities, communications, and logistics, and serve as a key point of contact between the CEO's office and the leadership team, board, employees, and external stakeholders. This role requires sound judgment, absolute discretion, and the ability to anticipate needs before they arise.

Calendar and time management

• Manage a complex, fast-changing calendar, prioritizing meetings in line with the CEO's goals
• Protect focus time and proactively resolve scheduling conflicts
• Prepare briefing materials, agendas, and talking points ahead of meetings

Travel and events

• Plan and coordinate domestic and international travel, including itineraries, visas, and logistics
• Organize executive meetings, leadership offsites, company events, and stakeholder engagements

Board and leadership support

• Coordinate board meetings, including scheduling, materials, minutes, and follow-ups
• Track action items and commitments from leadership meetings and follow up with owners
• Support the CEO's strategic initiatives with research, reports, and presentations

Operations and administration

• Process expense reports, manage budgets for the CEO's office, and handle invoices
• Maintain confidential files, contracts, and records
• Identify and improve processes that make the CEO's office run more smoothly

Special projects

• Take ownership of cross-functional projects.

Qualifications

• Relevant First Degree
• Minimum 5 years relevant experience
• Technical Microsoft Office Skills
• Interpersonal relationship skills
• Multitasking
• Dependability
•  Problem-solving abilities
• Organisational skills

Additional Information