Accounts Assistant

Main duties and responsibilities

The postholder will support the delivery of high-quality accounting services to Hassans, ensuring compliance with Gibraltar client money rules and the firm’s internal controls. They will contribute to the overall success of the department by primarily assisting with the administration of client money and providing cross-cover for colleagues when necessary.

Responsibilities and tasks include, but are not limited to:

• Posting and allocating receipts and transfers to their respective client and office accounts, subject to authorisation controls.
• Supporting AML/KYC compliance on receipts, including screening with applicable third-party tools.
• Batching of payments and liaising with authorisers to ensure smooth processing.
• Daily/monthly office and client account bank reconciliations, in accordance with applicable client money/solicitors’ accounts rules.
• Using Excel spreadsheets, databases and Microsoft Office and the firm’s ERP system to record applicable data.
• Performing a four-eyes check of instructions for payments and receipts from professionals across the business.
• Raising queries and liaising with clients and staff accordingly via email, letter and phone as appropriate.
• Recommending improvements to processes and procedures in areas of efficiency, control and work quality.
• Supporting external auditors and client account reporting accountants with audit requests.
• Maintaining accurate filing and audit trails.
• Undertaking any other duties that are within the employee’s skills and abilities whenever reasonably instructed.

Closing Date:

Midday on 26th October 2026.

Requirements

The ideal candidate for the role will demonstrate the following: 

• Good standard of education. Must hold at least 5 GCSEs (A–C) or equivalent, to include Maths and English.
• Knowledge and experience of accounting principles and practices (e.g. reconciliation and balances, accounting computer systems and ledgers, coding structures, payroll procedures).
• Good knowledge of MS Office suite – Excel and Outlook is desirable.
• Experience of Elite 3e or equivalent legal practice management system would be an advantage.
• Able to successfully form, build, develop and maintain positive and effective working relationships with people from a wide range of personal and professional backgrounds.
• Strong organisational skills and the ability to handle multiple priorities and ad-hoc urgent requests without sacrificing quality and accuracy.
• Client orientated with the ability to handle highly confidential information and maintain high levels of confidentiality and discretion at all times.
• Excellent attention to detail and accuracy.
• Demonstrates excellent analytical skills and a logical approach to problem solving.
• Self-motivated and able to work on own initiative and effectively manage own time.
• Committed to the delivery of the highest levels of customer service.
• Communicates effectively with colleagues and contributes positively to a dynamic team environment.
• Awareness of client money handling and anti-money laundering obligations in a regulated professional services environment would be an advantage.
• Commitment to continuing professional development.

Benefits

• Annual leave entitlement of up to 25 days per annum depending on length of service. 
• After 12 months of service employees are  entitled to join the company pension plan. 
• Eligible to join our Health Cash plan product (Optimise Plan) on completion of 6-month probation period.  
• Employees may receive a discretionary bonus based on performance as determined through the annual appraisal process. This bonus is wholly in the discretion of Hassans and not contractual.