Construction Document Analyst

Salary Range: 91400 to 107400 (Currency: USD) (Pay period: per-year-salary)

Organizational Responsibilities

• Maintain project documentation systems including drawings, submittals, RFIs, specifications, meeting minutes, permits, and change documents.
• Ensure documents are reviewed, approved, and distributed in accordance with established workflows, deadlines, and contract terms.
• Apply document naming conventions, version control protocols, and metadata standards to ensure traceability and consistency.
• Utilize and maintain document control platforms (e.g., SharePoint, Procore, Aconex, Autodesk Construction Cloud) to ensure accurate, timely document storage and access.
• Monitor document workflows, address issues with routing or approvals, and provide first-line support to team members.
• Assist with the configuration of folder structures, permissions, and templates for project setup.
• Perform routine quality checks to ensure files are accurate, complete, and compliant with internal procedures and project-specific documentation standards.
• Track outstanding documentation and follow up with responsible parties to avoid delays or compliance issues.
• Support audit readiness and participate in documentation reviews for project milestones, QA/QC, or client turnover.
• Work closely with project managers, engineers, designers, and subcontractors to ensure alignment on document workflows and project deliverables.
• Coordinate and support the implementation of solutions—including processes, AI, and analytics—and ensure they effectively meet business needs.
• Facilitate communication and file sharing among distributed teams, both in-office and on-site.
• Support the preparation and organization of closeout documentation and record packages for client turnover.
• Identify and suggest enhancements to documentation workflows, system usability, or naming conventions to improve efficiency.
• Coordinate the development of integrated reports and dashboards using tools such as Amazon QuickSight, Power BI, Looker Studio, and Excel.
• Participate in pilot testing or rollout of new document control tools or features.
• Other duties as assigned.

Position Qualifications

• Bachelor’s degree in Construction Management, Business Administration, Information Systems, or a related field preferred; equivalent experience accepted.
• 5+ years of document control experience in construction, engineering, or architecture environments.
• Strong understanding of construction project documentation, including shop drawings, specifications, submittals, RFIs, and change documentation.
• Proficiency with the following software preferred:
• 1. Microsoft Office 365 (Word, Excel, PowerPoint, Visio).
• 2. Enterprise content management systems and document management platforms (OpenText, SharePoint).
• 3. Data visualization & reporting tools (Power BI, Looker Studio, Amazon QuickSight).
• 4. Collaboration and project management tools (Miro, Asana, Trello, Notion).
• 5. ERP and accounting systems (SAP, QuickBooks).
• 6. Requirements and knowledge management tools (Jira, Confluence).
• 7. Process Modeling: BPMN, Visio.
• Familiarity with project lifecycles from design through construction and turnover.
• Understanding of metadata, file versioning, and document audit trails.
• Excellent attention to detail and ability to manage multiple deadlines across active projects.
• Effective communication skills, with the ability to work cross-functionally and respond promptly to documentation requests.