Facilities Coordinator

The University of Southern California School of Architecture is seeking a full-time Facilities Coordinator. The Facilities Coordinator reports to and works in close collaboration with the Facilities Manager to maintain and improve the teaching, learning and working environments at the School of Architecture. This includes conducting routine maintenance inspections of facilities for deficiencies, safety hazards and/or code violations. Facilities Coordinator also inspects facility equipment, and coordinates required repairs and/or purchases. The Facilities Coordinator plays an important role in the day-to-day operations of the School of Architecture. This includes receiving and coordinating requests for equipment, supplies and room setups from faculty, students, and staff. This encompasses a wide variety of tasks, including wall painting and repair, assisting with and installing exhibits and coordinating of deliveries. They also maintain the storage and organization of the Facilities department’s tools, equipment and supply inventory. Facilities Coordinator assists in security concerns, including suggesting appropriate changes to procedures for facilities access and by overseeing key issuance and record maintenance.

The candidate should have a working knowledge of basic level contracting skills, including carpentry and wall painting skills. They should be highly organized, punctual and can communicate clearly with a wide variety of personalities both in person and via email/phone. The Facilities Coordinator must act in a professional manner, prioritize workload appropriately, and have a positive, can-do approach to work.

The Facilities Coordinator position is a full-time employee. Work will take place at the USC School of Architecture located on the University Park Campus, Monday through Friday from 9am to 5pm.

RESPONSIBILITIES AND DUTIES

• Supervises work study employees in regarding scheduling and assigning and prioritizing workload.
• Prepares short-range plans for the use of facilities. Assists in maintaining analysis of space and equipment requirements and in usage allocation. Contributes to long-range planning.
• Assists in developing and implementing deferred maintenance and preventive maintenance programs.
• Monitors and analyzes facilities expenses. Assists with developing facilities cost projections, as required. Reconciles facilities expenses to University financial records and initiates correcting entries. Assists with coordination of facilities year-end closing activity. Provides management with information for budget reports, as assigned.
• Interacts with university departments and/or outside contractors and vendors for facilities operations, maintenance, construction and renovation projects.
• Coordinates environmental health and safety programs. Assists in conducting safety inspections and providing health and safety equipment. Maintains records for compliance with government and university regulations.
• Coordinates security surveys. Assists in resolving security concerns. Recommends appropriate changes to procedures for facilities access in regards to key issuance and record maintenance.
• Conducts routine maintenance inspections of facilities for deficiencies, safety hazards and/or code violations, such as field inspections of lighting, temperatures, signage, housekeeping and phone systems. Conducts inspections of facility equipment, and coordinates required repairs and/or purchases.
• Coordinates construction and renovation projects. Compiles data for cost and status reports for management.
• Coordinates telecommunication projects for assigned facilities. May include developing and coordinating staff training programs.

Application Procedure

As part of the application, candidates must upload one document file (Word or PDF) that contains the following: 1) a cover letter, 2) Resume (including telephone and e-mail address).

University of Southern California

The University of Southern California is one of the world’s leading private research universities. An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge. For more information, visit www.usc.edu.

School of Architecture

The School is located on USC’s main University Park Campus (UPC) is located at Watt Hall, Harris Hall, and MacDonald Becket Center (MBC). For more than a century, the USC School of Architecture has shaped the spaces and systems that define how we live, work, and connect. Our mission is to educate and empower the next generation of designers, thinkers, and innovators who will create a more sustainable, inclusive, and resilient world. Rooted in Los Angeles’ global laboratory and connected to an international network of scholars and practitioners, the School of Architecture leverages research, creativity, and collaboration to address the most pressing issues of our time.

Benefits:

USC has excellent benefits, including health benefits for employees and their families with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for employees and their families; access to professional development opportunities; central Los Angeles location with easy access to commuter trains, buses, and tram pick up services at no charge to employees; discounts to a wide variety of cultural, sporting, and other campus events.

In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values.

The hourly range for this position is $30.00 - $45.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

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Minimum Education:
Related Undergraduate Study
Combined experience/education as substitute for minimum education

Minimum Experience:
3 Years
Combined education/experience as substitute for minimum experience

Minimum Field of Expertise:
Knowledge of computer software for record maintenance and familiarity with facilities operations.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$155368.htmld