Accounts Payable/Purchasing Coordinator

Accounts Payable/Purchasing Coordinator (full-time): Tucson, Arizona

OUR MISSION

Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture where all disciplines are interrelated allowing scholars the ability to think independently and critically. We purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment, and instill morals and values in order to produce tomorrow’s leaders today.

CORE VALUES

Core Values are the key to defining our culture. They drive our decisions and shape our behavior. Below are the Core Values for Leman Academy of Excellence:

CAUTION: Every precaution is taken to ensure a safe and secure environment for every scholar, staff and guests.

CIVILITY: Every scholar, family and employee is treated with respect and as a valued individual.

COMMUNITY:

We strive to build a community where all stakeholders are motivated to be involved and feel connected and valued.

CLASSICAL EDUCATION: Oversight and training is in place to ensure we are offering a rigorous, scholar-centered, classical education program including high expectations, values and virtues and providing scholars an environment of engaged learning.

QUALIFICATIONS/MINIMUM REQUIREMENTS:

• High School Diploma or GED
• Associates Degree or equivalent from a two-year college or technical school preferred
• 2-3 years of accounts payables experience
• Knowledge of general accounting principles, regulatory standards, and compliance requirements
• Advanced Math Skills
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• A high degree of accuracy, attention to detail, and confidentiality
• Excellent data entry skills
• Excellent analytical, problem-solving, and decision-making skills
• Effective verbal, listening, and written communication skills
• Effective organizational, stress, and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member
• AZ IVP Fingerprint Clearance Card / Background and Criminal History Clearance.
• First Aid and CPR Certification.

SKILLS, FUNCTIONS & RESPONSIBILITIES:

• Manage all accounts payable processes such as data entry and printing checks.
• Match purchase orders to invoices and enter invoices into accounting software.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Coordinate with vendors and assist to recover all overdue payments.
• Maintain accounts payable, purchasing, and W-9 files.
• Verify vendor accounts by reconciling monthly statements.
• Process purchase orders in a timely manner.
• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures.
• Assist Business Manager and accounting staff with various accounts payable and purchasing related inquiries.
• Administer various non vendor invoices, monitor expense reports, and evaluate for appropriate signatures in invoices.
• Evaluate all invoices received from vendors, verify receipt dates, and paper invoices.
• Monitor all accounts payable payments and ensure compliance with company policies.
• Develop and maintain professional relationships with new vendors and handle all inquiries from customers and employees.
• Other duties as assigned.

WORK HABITS AND ATTITUDES:

• Be a self-starter with an ownership attitude.
• Demonstrates a strong sense of drive to meet goals.
• Shows initiative and resourcefulness.
• Performs accurate work in a timely manner.
• Meets deadlines and sets priorities.
• Demonstrates flexibility, adaptability, and punctuality.
• Works well with minimum supervision.
• Is dependable and accepts responsibility.
• Shows sensitivity and tact in dealing with others.
• Accepts direction and constructive criticism.
• Cooperates with fellow workers and other departments.
• Follows school policies and safety rules.
• Demonstrates a professional appearance on a daily basis.
• Demonstrates a willingness to work as a team player.
• Embraces collaboration with other professionals.
• Excellent organization, time management and follow-up skills.
• Maintains a professional environment at all times.

*Essential functions, as defined under the American with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is illustrative only and is not a complete listing of all functions and tasks performed.

Compensation: Leman Academy offers a very competitive benefits package and overall compensation will be commensurate with talent, experience and education.

Leman Academy of Excellence is an Equal Opportunity Employer.