Grants Administrator

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Channing Division of Network Medicine (CDNM) of the Department of Medicine was formed in July 2012 and is the largest research-only division within the Brigham and Women’s Hospital with approximately 250 employees.  The Division is comprised of three units: Systems Genomics and Genetics, Chronic Disease Epidemiology, and Systems Pathobiology.  Total annual research expenditures for FY23 were in excess of $49 million and total grant


submissions was approximately 155.  The Grant Administrator is responsible for research administration and grant management activities for the Division.  Major responsibilities include assisting Principal Investigators with proposal and budget development for a variety of sponsors and grants management over the complete lifecycle of federal and foundation awards.
This position is responsible for the life cycle management of multiple research groups within the Division.

Principal Duties

Oversees preparation and submission of new, competing, and non-competing sponsored research proposals for the division, and ensures that all required documentation and criteria are met for a successful submission. Works closely with staff and Principal Investigators to identify all potential costs associated with a proposal.

• Serves as liaison to the Mass General Brigham (MGB) central office and other sponsoring agencies with regard to fiscal and/or administrative concerns.

• Oversee JIT, Progress Report, Re-budgeting, Carry-Forward, No Cost Extension, and Close-Out submissions to sponsors upon request, and ensures information being submitted is accurate and up to date. Maintain records of all submission materials in network drive for future reference.

• Compiles IRB, IACUC, Human Subjects Research certification, and Other Support pages while closely working with administrators at CDNM, Investigators, and BWH / MGB Staff.

• Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies. 

• Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects and animal subjects research. 

• Interacts extensively with MGB Research Administration/Finance team to ensure compliance with all Hospital, government (NIH) and funding agency policies.

• Responsible for ensuring timely creation of new internal account for awarded grants and closing of accounts for completed/ended grants.   

• Responsible for ensuring fiscal compliance on sponsored projects. This includes being familiar with approving expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions.  Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency’s regulations.

• May be responsible for providing financial support to the Division’s Channing Computer Core (‘core’ as defined by the NIH). This Computer Core is comprised of 26 IT professional who support the Division’s IT infrastructure for conducting research and manage approximately 800 users. The Grants Administrator will work closely with the Administrator, Computer Core team, other grants administrators, and the MGB Core Finance team, to prepare and submit monthly journal entry, and track and maintain the Computer Core’s general ledger.

• Assist in the review of the semi-annual effort reporting for the division. Ensures all faculty effort reports are reviewed for accuracy, routed for certification, and submitted to the Partners central office for completion on time, consistent with the Division’s Standard Operating Procedure.

• All other duties as assigned.

Qualifications

Bachelors degree or equivalent; Masters in relevant field preferred.

• Minimum of 3 years of grant management experience required
• Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires initiative and coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.
• Extensive knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research. Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
• Excellent communication and problem solving skills.
• Must have excellent attention to detail.

• Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures while paying attention to details.
• Ability to resource efficiently.
• Excellent interpersonal/communications (verbal and written) skills and a customer service focus.
• Demonstrated proficiency in Microsoft Office, Word, Excel and Internet applications.
• Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.
• Highly goal-oriented, self-motivated, and able to work independently as well as in coordination with various teams.
• Willingness to take on new challenges and openness to change.

HOSPITAL WIDE RESPONSIBILITIES:

Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by
BWH/Partners; follows safe practices required for the position; complies with appropriate BWH and Partners policies and
procedures; fulfills any training required by BWH and/or Partners, as appropriate; brings potential matters of non-compliance to the
attention of the supervisor or other appropriate hospital staff.

Additional Job Details (if applicable)

Additional Job DescriptionHybrid399 Revolution Drive40RegularDay (United States of America)

Pay Range

$34.00 - /

Grade

6At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

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