Inova

Nonprofit health system operating hospitals

Staffing Coordinator - Float Pool

HR Operations & CoordinationUpdated on Nov 13

Full-timeFalls Church, VA, USA$21.49 - $35.03 /hrIn-person

About the Job

Requirements

One year of relevant office experience in a fast-paced environment.
A high school diploma or equivalent.

Responsibilities

Prepare and maintain daily, weekly, and monthly staff schedules.
Coordinate shift coverage for call-outs, vacations, and staffing shortages.
Communicate schedule changes to staff and department leaders.
Maintain accurate records of time, attendance, and staffing levels.
Assist with data entry and reporting related to staffing metrics.
Support payroll processing by verifying timekeeping records.
Serve as a liaison between departments, supervisors, and staff regarding scheduling needs.
Respond to inquiries related to shifts, availability, and staffing policies.
Notify leadership of staffing gaps or trends that may impact operations.
Ensure compliance with staffing guidelines, labor laws, and union agreements, if applicable.
Maintain confidentiality of employee information and personnel records.
Use the Smart Square application for system staffing matters and assist team members and leaders with Smart Square-related questions and issues.
Assist with onboarding and orientation scheduling for new hires.
Analyze staffing usage and trends throughout the health system and within Smart Square to identify opportunities for staffing improvement and optimization.
Take incoming calls and call-outs and update Smart Square to reflect daily system-wide staffing shortages.
Perform additional projects and duties as assigned.

Inova Fairfax Hospital is looking for a highly organized and detail oriented Staffing Coordinator to join the team. This role will be full-time.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

Committed to Team Member Health: offering medical, dental, and vision coverage and a robust team member wellness program.
Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
Work/Life Balance: offering paid time off, paid parental leave.

The Staffing Coordinator is responsible for supporting the scheduling and staffing needs of clinical and non-clinical departments. This role ensures adequate coverage by maintaining schedules, tracking attendance, and coordinating shift assignments.

Job Responsibilities

Prepares and maintains daily, weekly, and monthly staff schedules.
Coordinates shift coverage for call-outs, vacations, and staffing shortages.
Communicates schedule changes to staff and department leaders.
Maintains accurate records of time, attendance, and staffing levels.
Assists with data entry and reporting related to staffing metrics.
Supports payroll processing by verifying timekeeping records.
Serves as a liaison between departments, supervisors, and staff regarding scheduling needs.
Responds to inquiries related to shifts, availability, and staffing policies.
Notifies leadership of staffing gaps or trends that may impact operations.
Ensures compliance with staffing guidelines, labor laws, and union agreements (if applicable).
Maintains confidentiality of employee information and personnel records.
Utilizes the Smart Square application in everyday system staffing matters as well as helping team members and leaders with Smart Square-related questions and issues.
Assists with onboarding and orientation scheduling for new hires.
Analyzes staffing usage and trends throughout the Health System and within Smart Square to identify opportunities of staffing improvement and optimization.
Takes incoming calls and call outs and updates Smart Square to reflect daily system-wide staffing shortages.
May perform additional projects and duties as assigned.

Minimum qualifications:

Experience: 1 year of relevant office experience in a fast-paced environment
Education: High School diploma or equivalent

Salary Range: $21.49 - $35.03

Pay Rate Frequency: HOURLY

About the Company

Inova

Nonprofit health system operating hospitals

Inova Health System is a nonprofit healthcare network based in Falls Church, Virginia, providing a broad range of medical services across hospitals, outpatient clinics, assisted living, and long-term care facilities in Northern Virginia and the Washington, D.C. metro area. Its hospitals have Magnet status, indicating high nursing quality, and the system emphasizes care delivery as well as medical research and education through clinicians and scientists. The organization’s operations rely on reinvesting earnings into its mission rather than distributing profits to shareholders, with the Inova Health Foundation supporting fundraising and philanthropy to expand services, research, and training. Overall, Inova aims to improve community health by delivering patient care, advancing medical knowledge, and educating the next generation of healthcare professionals.

Company size: Not listed
Company stage: Not listed
Total funding: $422.8M
Headquarters: Falls Church, VA
Founded: 1956

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