Buyer: Media and Marketing

Job Purpose

The Buyer assists with the procurement of all third-party requirements, within a specific or general category. Maintains strong working relationships with suppliers to enable the purchasing of products or services in line with time, cost and quality requirements. The role will support individual or multiple affiliates across Africa Middle East, including but not limited to:

• Will also execute local or regional sourcing directives, where local third-party service providers are required.
• Will provide regional support for initiatives managed by Category Managers or Head of Procurement across all markets within this scope where required.
• Partner with key stakeholders across the business to support overall local and regional business objectives
• Provide procurement support for procurement projects.

Key Duties and Responsibilities

Job Scope and Context

• Collate all necessary category analytics;
• Analyze spend and user specific requirements within the work being executed;
• Support and execute procurement strategies developed by Category Lead;
• Escalate where necessary supplier performance issues;
• Support collaborative optimization activities where applicable;
• Handle second level escalations with suppliers/internal stakeholders to resolve performance issues;
• Collaborate with supplier and internal stakeholders to ensure smooth implementation of Category Lead sourcing outputs / agreements;
• Ensure suppliers are correctly enabled through ERP (databases);
• Ensure contractual terms & conditions are effectively “operationalized”, identify and track benefits, while executing negotiations; 
• Sourcing of business products and associated services, maximizing value for money and return on investment, aligning with business and procurement strategies;
• Maintain database of contracts and approved suppliers;
• Classification of all components within the category;
• Supplier identification, selection and Relationship Management for Request for Quotations;
• Support meeting and communication routines with suppliers;
• Support meeting and communication routines with internal stakeholders;
• Execution of approved annual sourcing calendar developed by Category Lead.

Reporting

• Updating of monthly category reports (savings and payment summary);
• Analyse procurement spend data to identify trends, savings opportunities, and risks.
• Produce quarterly, and bi- annual supplier performance reports.
• Track procurement KPIs including savings, contract coverage, compliance, supplier performance, and spend under management.

Negotiation with Suppliers

• Suppliers briefed in accordance with Technical Specifications and requirements from business;
• Support commercial negotiations with suppliers to ensure best fit for purpose items are contracted in line with approved scope and specifications;
• Record all negotiations in reporting trackers.

Evaluate, categorize, and select preferred suppliers (RFX based)

• Support supplier vetting annually, and as new suppliers are added to databases;
• Compile a preferred supplier database per Category per region;
• Supplier and contract relationship management, record keeping of all third-party engagements (meetings)

Contract Management

• Prepare, maintain, and manage accurate contract files, registers, and centralized repositories, ensuring proper classification, version control, audit readiness, and secure record storage.
• Track key contract milestones, deliverables, expiry dates, renewals, termination periods, guarantees, insurance requirements, and other contractual obligations.
• Coordinate contract signature processes and ensure all contractual documentation is complete, compliant, and properly archived.
• Liaise with internal stakeholders and service providers to obtain required documentation and facilitate contract execution.
• Provide contract management advice and support in the drafting, review, negotiation, execution, and administration of project-specific contracts and agreements.
• Monitor and manage the full contract lifecycle, including amendments, addenda, variations, renewals, and terminations.
• Track service provider performance against contractual deliverables, milestones, KPIs, and service level agreements.
• Liaise with stakeholders on contractual matters relating to delays, variations, extensions of time, disputes, and compliance requirements.
• Escalate and manage potential contract-related legal risks and disputes in collaboration with Legal and Risk functions.

Database Maintenance:

• All data relating to the category accurately documented and updated;
• Database (supplier, contracts) maintained and reviewed monthly;
• Database updates and risks need to be communicated to Category Lead

Build and maintain effective Relationships with all stakeholders

Liaise with third party suppliers

• Effective relationship management with various suppliers;
• Suppliers understand minimum quality standards and standardized specifications required;
• Suppliers understand Pernod Ricard expectations;
• Communication of procurement policies and source to pay training of external suppliers.

Communication and interaction with all stakeholders

• Professional communication, behaviour and actions result in credibility, trust and respect with all work partners.

Key Competencies and Experience

Knowledge, Skills and Attributes:

Functional and Technical Competencies

• Category strategy interpretation and implementation, data analysis , Risk Management, Procurement, Financial Acumen, Report Writing .

Behavioral Competencies

• Business Acumen, Customer Service & Quality Orientation, Project & Change Management, Relationship Building & Communication, Effective communication.

Leadership Competencies

• Entrepreneurship, Results Orientation, Live the Values (4), Provide guidance to internal & external stakeholders.

Qualifications and Experience:

• Relevant 3-year B Degree tertiary qualification (or similar)
• At least 2 years’ experience in a procurement environment with a proven history of managing suppliers.
• Procurement and tender experience is essential.
• Minimum beginners excel skills.
• A proven track record of influencing key internal and external stakeholders
• Experience in the FMCG industry will be an advantage.

Job Posting End Date:

Target Hire Date:

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