Medical Secretary

Principal Duties and Responsibilities
 

1.      Greet patients in person and over the phone in a courteous and professional manner

2.      Schedule, confirm, and manage patient appointments using electronic health records (EHR) systems

3.      Register new patients and update existing patient information

4.      Handle incoming calls, messages, and faxes, ensuring timely communication between patients and providers

5.      Process insurance information and verify eligibility

6.      Collect co-pays and process payments

7.      Maintain organized and confidential patient records

8.      Prepare and manage correspondence, reports, and medical documents

9.      Coordinate referrals to specialists and follow up on authorizations

10.  Support medical staff with administrative tasks as needed

11.  Maintain a clean and welcoming front desk and waiting area

Organizational Responsibilities

1.   Follows hospital and department policies with special attention to safety, dress, attendance and punctuality, and display of ID badge.  Subscribes to hospital’s mission statement, code of ethics, and standards of conduct.

 2.    Handles all work-related information in a confidential manner, as outlined in Confidentiality Policy.  Recognizes and respects each patient’s right to privacy, and understands that this is protected by statute.  Understands that looking up patient information not needed for job duties is prohibited and may be grounds for immediate dismissal.

 3.  Demonstrates initiative and creativity to continuously improve services, departmental and interdepartmental processes, and any other activities that affect quality.

 4.  Plans, organizes, and renders care for (neonate, pediatric, adolescent, adult, geriatric) patients within an assigned area. 

 5.  Performs work responsibilities while staying in compliance with all applicable laws, rules, and regulations.  Understands and agrees to uphold the Hospital Compliance Plan.

6.   Adheres to Bloodborne Pathogen Exposure Control plan including consistent use of safety devices as designed to prevent sharp injuries.

Patient Safety

1.    When taking a telephone order, writes the order on the Doctor’s Orders, reads the order back to the MD and document as a TORB.

2.    When taking a verbal order, repeats the order back to the MD prior to implementing the order and documents as a VORB.

3.    Uses only accepted abbreviations when documenting in the medical record.

4.    Uses two unique patient identifiers prior to treatment or patient transport.

5.    Adheres to Safe Injection Practices i.e. never reuses needles, cannulae and syringes.

6.    Complies with Isolation Precautions including standard precautions; i.e, dons and removes appropriate personal protective equipment (PPE) as required by specific patient precautions.

7.    Consistently complies with the hospital's Hand Hygiene Policy, i.e.  cleans hands before every patient contact (even if gloves are worn), before donning sterile gloves for aseptic task, after handling body fluids, after every patient contact, and after contact with patient's environment.

8.    Participates in EHS's TB program.

9.  Participates in hospital's annual seasonal vaccine program (vaccination or declination completed).

WORKING CONDITIONS
1.     Job requires physical stamina; many hours/days on the feet
2. Ability to walk and stand for up to 90% of work time, to push, pull and to lift 10 lbs.
3. All staff are expected to cross train and help each other when needed.
4.     Job requires some weekends and evenings.
5.     Busy medical practice environment.

Mount Auburn Hospital employees must be able to readily adjust to change and handle a rapid-paced environment and the stresses associated with that, while continuing to provide high-quality, efficient service.