San Francisco, CA, USA+1 moreMore locations: Santa Clara, CA, USA
Remote
Administrative & Executive AssistanceExecutive Support
No H1B Sponsorship
About the job
Requirements
A bachelor's degree is preferred; equivalent experience providing executive-level administrative support will be considered.
At least 8 years of experience providing executive-level administrative support, ideally supporting vice-president-level or above leaders at a hyperscaler, cloud provider, or technology company.
At least 2 years of office management, workplace operations, or facilities coordination experience; direct experience opening, relocating, or expanding an office is strongly preferred.
Ability to manage a complex, high-volume calendar and competing priorities across multiple time zones, reprioritizing in real time as needs shift.
Experience coordinating detailed domestic and international travel itineraries, including contingency planning for schedule changes.
Strong written and verbal communication skills, with experience drafting correspondence, presentations, and briefing materials on behalf of senior leaders.
Comfort interfacing directly with external stakeholders, including C-suite executives at supplier and vendor organizations, to schedule and coordinate meetings and business reviews.
Experience sourcing and managing office vendors and service providers, including facilities, IT/AV, food and beverage, janitorial, security, mail and shipping, obtaining quotes, and coordinating contracts with Procurement and Legal.
Working knowledge of workplace safety, building access and security, and visitor-management practices; familiarity with space planning and seating for a hybrid workforce is a plus.
High degree of discretion, sound judgment, and professionalism in handling confidential and sensitive business information.
Proficiency with standard productivity, collaboration, and expense-management tools, including Microsoft Office, calendar systems, and expense platforms, and comfort adopting workplace tools such as visitor, ticketing, and room-booking systems.
Ability to build processes from scratch with limited structure and operate with flexibility and composure in a fast-paced, high-growth environment.
Must be able to reliably commute to the Santa Clara office on scheduled in-office days under the hybrid arrangement; higher on-site presence than the standard hybrid schedule is expected, particularly during office setup and move-in.
Pre-employment screening, including a background check and substance testing, may be required according to company policies.
Responsibilities
Manage a complex, high-volume calendar and scheduling for the VP, AI Infrastructure Supply Chain, resolving conflicts and reprioritizing in real time.
Coordinate domestic and international travel arrangements, including itineraries, visas, and contingency planning for schedule changes.
Prepare, submit, and reconcile expense reports in accordance with company policy.
Draft, proofread, and manage correspondence, presentations, and briefing materials on behalf of the VP.
Plan and coordinate leadership team meetings, staff meetings, offsites, and business reviews, including agenda development, materials preparation, and notetaking.
Serve as a liaison between the Supply Chain organization and cross-functional partners, including Legal, Finance, HR, and other executive offices, ensuring timely follow-through on action items.
Interface directly with external suppliers and vendors, including their C-suite executives, to schedule and coordinate meetings, briefings, and business reviews on behalf of the VP.
Maintain organizational documents, distribution lists, and org charts for the Supply Chain organization, and support onboarding logistics for new hires.
Handle highly confidential and sensitive business information with sound judgment and discretion.
Support special projects and ad hoc initiatives for the VP as priorities evolve.
Build working relationships with other Executive Assistants and administrative staff across the company to enable cross-functional coordination.
Anticipate the needs of the VP, proactively identify and resolve issues before they escalate, and continuously improve processes that support the leadership team.
Partner with Supply Chain leadership, Real Estate/Facilities, IT, Security, and the landlord or building management to establish the Santa Clara office, coordinating buildout milestones, furniture, space planning and seating, IT/AV and network readiness, access control, signage, and move-in logistics.
Onboard and manage office vendors and service providers, including janitorial, food and beverage, office supplies, mail and shipping, maintenance, plants and décor; gather quotes and coordinate contracts with support from Procurement and Legal.
Own day-to-day office operations once open, including supplies and inventory, mail and deliveries, conference rooms and room-booking, visitor and guest management, workplace requests, and general upkeep; serve as the primary point of contact for building management.
Develop and manage the office operating budget, track spend against plan, and identify cost-saving opportunities.
Establish and document office policies and procedures, including visitor and access protocols, hybrid space usage, and emergency and safety procedures; serve as the site's safety and emergency coordinator.
Coordinate onsite events, all-hands, team gatherings, and executive, customer, and supplier visits, including catering, room setup, and hospitality.
Coordinate site onboarding for new hires and transferring employees, including workstations, badges, and equipment in partnership with IT and HR, and maintain seating plans as the office grows.
Foster a welcoming, well-run, and professional workplace, gather feedback from onsite teams, and continuously improve the office experience.
The role may involve occasional travel to support leadership offsites, business reviews, or industry events, and occasional early-morning or after-hours availability to support office buildout activities, vendor work, and events.
Until the Santa Clara office opens, work remotely and travel locally to the site as needed to support setup; transition to hybrid on-site work once the office is established.
Desired Qualifications
Experience supporting VP-level or above leaders at a hyperscaler, cloud provider, or technology company.
Direct experience opening, relocating, or expanding an office.
Familiarity with space planning and seating for a hybrid workforce.
IREN is a vertically integrated AI Cloud provider, delivering large-scale data centers and GPU clusters for AI training and inference. IREN’s platform is underpinned by its expansive portfolio of grid-connected land and power in renewable-rich regions across North America, Europe and APAC.
With 100% renewable energy, we build, own and operate our data centers and take pride in being at the forefront of sustainable solutions for the ever-evolving applications of high-performance compute. We believe that human progress is invaluable, but it should be done in the right way – responsibly, sustainably and having a positive impact on the communities we operate in.
Executive Assistant, Supply Chain Leadership provides high-level administrative and organizational support to the VP, AI Infrastructure Supply Chain and the VP, Data Center Equipment Procurement. This role manages complex calendars, meetings, and travel across both leaders’ organizations, drafts and coordinates correspondence and materials, and serves as a trusted point of contact for cross-functional partners. Reporting to the VP, AI Infrastructure Supply Chain, this role requires sound judgment, discretion, and the ability to manage competing priorities across two fast-moving organizations.
Responsibilities
Manage a complex, high-volume calendar and scheduling for the VP, AI Infrastructure Supply Chain, resolving conflicts and reprioritizing in real time.
Coordinate all domestic and international travel arrangements, including itineraries, visas, and contingency planning for schedule changes.
Prepare, submit, and reconcile expense reports in accordance with company policy.
Draft, proofread, and manage correspondence, presentations, and briefing materials on behalf of the VP.
Plan and coordinate leadership team meetings, staff meetings, offsites, and business reviews (e.g., MBRs/QBRs), including agenda development, materials preparation, and notetaking.
Serve as a liaison between the Supply Chain organization and cross-functional partners, including Legal, Finance, HR, and other executive offices, ensuring timely follow-through on action items.
Interface directly with external suppliers and vendors, including their C-suite executives, to schedule and coordinate meetings, briefings, and business reviews on behalf of the VP.
Maintain organizational documents, distribution lists, and org charts for the Supply Chain organization, and support onboarding logistics for new hires.
Handle highly confidential and sensitive business information with sound judgment and discretion.
Support special projects and ad hoc initiatives for the VP as priorities evolve.
Build strong working relationships with other Executive Assistants and administrative staff across the company to enable smooth cross-functional coordination.
Anticipate the needs of the VP, proactively identifying and resolving issues before they escalate, and continuously improving processes that support the leadership team.
Office Setup and Management (Santa Clara)
Partner with Supply Chain leadership, Real Estate/Facilities, IT, Security, and the landlord or building management to stand up IREN’s Santa Clara office, coordinating buildout milestones, furniture, space planning and seating, IT/AV and network readiness, access control, signage, and move-in logistics.
Onboard, and manage office vendors and service providers (e.g., janitorial, food and beverage, office supplies, mail and shipping, maintenance, plants and décor), including gathering quotes and coordinating contracts with support from Procurement and Legal.
Own day-to-day office operations once open: supplies and inventory, mail and deliveries, conference rooms and room-booking, visitor and guest management, workplace requests, and general upkeep, serving as the primary point of contact for building management.
Develop and manage the office operating budget; track spend against plan and identify cost-saving opportunities.
Establish and document office policies and procedures—including visitor and access protocols, hybrid space usage, and emergency and safety procedures—and serve as the site’s safety and emergency coordinator.
Coordinate onsite events, all-hands, team gatherings, and executive, customer, and supplier visits, including catering, room setup, and hospitality.
Coordinate site onboarding for new hires and transferring employees (workstations, badges, and equipment in partnership with IT and HR) and maintain seating plans as the office grows.
Foster a welcoming, well-run, and professional workplace that reflects IREN’s culture, gathering feedback from teams on site and continuously improving the office experience.
Other important requirements
Pre-employment screening, including background check and substance testing may be required according to company policies.
Must be able to reliably commute to the Santa Clara office on scheduled in-office days under the hybrid work arrangement. Because this role manages the office, a higher on-site presence than the standard hybrid schedule is expected, particularly during office setup and move-in.
This role may involve occasional travel to support leadership offsites, business reviews, or industry events, and may require occasional early-morning or after-hours availability to support office buildout activities, vendor work, and events.
IREN does not yet have an office in the Bay Area (a Santa Clara office is planned). Until it opens, this role will work remotely and travel locally to the site as needed to support setup, transitioning to hybrid on-site work once the office is established
Requirements
Bachelor’s degree preferred; equivalent experience providing executive-level administrative support will be considered.
8+ years of experience providing executive-level administrative support, ideally supporting VP-level or above leaders at a hyperscaler, cloud provider, or technology company.
2+ years of office management, workplace operations, or facilities coordination experience; direct experience opening, relocating, or expanding an office is strongly preferred.
Demonstrated ability to manage a complex, high-volume calendar and competing priorities across multiple time zones, reprioritizing in real time as needs shift.
Experience coordinating detailed domestic and international travel itineraries, including contingency planning for schedule changes.
Strong written and verbal communication skills, with experience drafting correspondence, presentations, and briefing materials on behalf of senior leaders.
Comfortable interfacing directly with external stakeholders, including C-suite executives at supplier and vendor organizations, to schedule and coordinate meetings and business reviews.
Experience sourcing and managing office vendors and service providers (e.g., facilities, IT/AV, food and beverage, janitorial, security, mail and shipping), including obtaining quotes and coordinating contracts with Procurement and Legal.
Working knowledge of workplace safety, building access and security, and visitor-management practices; familiarity with space planning and seating for a hybrid workforce is a plus.
High degree of discretion, sound judgment, and professionalism in handling confidential and sensitive business information.
Proficiency with standard productivity, collaboration, and expense-management tools (e.g., Microsoft Office, calendar systems, expense platforms) and comfort adopting workplace tools such as visitor, ticketing, and room-booking systems.
Self-starter who is comfortable building processes from scratch with limited structure, and who has the flexibility and composure to operate in a fast-paced, high-growth environment.
Benefits
The IREN Package At IREN, we offer a highly competitive compensation package that includes base salary, annual performance incentives, and opportunities to build long-term wealth through equity programs. These offerings are part of our broader Total Rewards package, thoughtfully designed to support your health, well-being, and long-term success. Compensation
The expected base salary for this role USD $120,000 – $150,000/annum.
Actual compensation will be determined based on factors such as experience, qualifications, and market data for the region.
Total Compensation package may be inclusive of annual incentive bonus, equity (long-term incentive).
Relocation or Living-out-allowance / per diem (as appliable and based on successful candidate circumstances)
Health & Wellness
100% company paid health insurance premiums (medical, dental, and vision) for employees, 75% company paid coverage for dependents
Company-paid short-term and long-term disability insurance
Voluntary life, critical illness, and accident coverage available
Health Savings Accounts (HSA) – when combined with the High Deductible Health Plan
Employee Assistance Program and wellness resources
Retirement & Financial Wealth
401(k) retirement plan with company match
Access to financial planning and legal services
Time Off & Leave Programs
Paid Time Off (PTO) and paid holidays
Growth & Development
Internal skills training and advancement pathways
Professional development to support certifications, continuing education, or role related training
Community & Culture
Company events and team-building activities
We value diverse perspectives and believe that skills can be developed. If you’re passionate about this role, we want to hear from you — whether you meet every criteria or not. Your unique experiences might be exactly what we need! IE US Operations Inc., the employing entity and proud member of the IREN group is an equal opportunity employer that is committed to creating an inclusive workplace. We are committed to evaluating qualified applicants and do not discriminate against protected characteristics under applicable legislation. IE US Operations, Inc. “IREN” participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. By applying for this position and submitting your resume and application materials, you consent to the processing of your personal information in accordance with our Job Applicant Privacy Statement available on our website at www.iren.com.