Middlebury College

T & 1 Practicum GA

Administrative SupportConfirmed live in the last 24 hours

Part-timeMonterey, CA, USA$17.45 /hrIn-person

About the Job

Requirements

Minimum three years of comparable experience.
Keyboarding skills of approximately 50 words per minute.
Current computer skills, including word processing, internet, email, and database management with Excel and Access.
Solid written and oral communication skills.
Professional and courteous telephone skills.
Attention to detail and record-keeping skills.
Skilled command of grammar and spelling.
Capacity to prioritize and organize work requests and projects, often under pressure.
Ability to use common office machines, including photocopiers, multi-line telephone systems, and fax machines.
Interpersonal and public relations skills, including the ability to work cooperatively with culturally and linguistically diverse students, clients, staff, faculty, and the public.
Willingness and ability to comply with Institute policies, procedures, and mandates.
Ability to sit for extended periods, handle lightweight parcels and supplies, and perform repetitive actions such as keyboarding and writing.

Responsibilities

Set up a new Canvas site for the course, roll over available information from previous semesters, and create a new Calendar of Events and CI and CL List.
Read emails from the practicum professors and add mentioned events to the corresponding weeks on the Calendar of Events.
Check equipped locations for interpretable events using 25Live, the MIIS Events page, and the academic calendar.
Add interpretable one-off events and speaker series events to the Calendar of Events.
Compile course information for classes held in equipped locations, including course title and number, professor, class times, and venues, and share it with the practicum professors for discussion.
Attend Friday workshops and scheduled planning meetings.
Check email daily and respond to time-sensitive messages the same day.
Serve as the practicum students’ main point of contact for questions and issues throughout the week.
Update the Calendar of Events when the practicum professors suggest new events.
Request materials from event organizers and ensure conference interpreters receive materials for preparation.
Manage the Canvas site daily, including creating sign-up forms for weekly events, monitoring sign-ups, confirming interpreters, and adding their names to the Calendar of Events.
Update the booth hour tracker weekly.
Make additional room or lab reservations as needed.
Review logs.
Alert Media Services and Security about events requiring interpretation support.
Send workshop reminders to the class.
Help arrange field trips, including carpooling and assigning students to groups.
Recharge and inventory equipment every two weeks.
Perform other related duties as requested by the program.

Desired Qualifications

College-level coursework and familiarity with an academic setting.

T & I Practicum GA (AY 26-27 C91157)

Middlebury College · Monterey, United States · — · Posted 2026-08-07

Workplace: on_site

Department: 4402 - Translation & Interpretation - Student Employee - MIIS

Description

Under supervision of the professors of Practicum in Interpretation, the GA provides administrative support for the Practicum in Interpretation course. This is a non-exempt, temporary part time staff position.

This position is compensated at the Level B rate on the MIIS student wage scale. $17.45 per hour

ESSENTIAL DUTIES/RESPONSIBILITIES

· Sets up a new Canvas site for the course. Rolls over as much as possible from the previous semester(s), and create a new Calendar of Events (CoE), and CI and CL List.

· Reads all emails sent by the practicum professors (PPs). Adds all events mentioned in the emails to the corresponding weeks on the CoE.

· Checks all equipped locations for interpretable events. Uses 25live, the MIIS Events page, and the academic calendar.

· Puts interpretable one-off events, speaker series events, etc. on the CoE

· Compiles a list of courses held in equipped locations (course title and number, professor’s name, class times and venues) and shares with the PPs for discussion.

· Attends Friday workshops.

· Checks email on a daily basis, responds to everything that is time-sensitive on the same day.

· Is the practicum students’ main POC for questions and issues throughout the week

· Updates the CoE as soon as the PPs suggest new events.

· Requests materials from event organizers, makes sure the CIs get materials for preparation.

· Attends planning meetings as sheduled.

· Manages the Canvas site on a daily basis, e.g.:

o Creates sign-up forms for weekly events

o Monitors sign-ups, confirm interpreters, add their names to the CoE

· Updates the booth hour tracker on a weekly basis

· Does additional room/lab reservation as necessary

· Reviews logs

· Alerts Media Services and Security of the events which are going to be interpreted (if additional support is needed)

· Sends reminders about workshops to the class

· Helps with arrangements for field trips (e.g. carpooling, assigning students to groups, etc.)

· Recharges and does inventory on equipment on a biweekly basis

OTHER DUTIES/RESPONSIBILITIES

Performs other related duties as requested by Program.

Requirements

Knowledge/Skills/Abilities

· Keyboarding skills of approximately 50 w.p.m.

· Current computer skills, to include word processing, knowledge of internet, email and database management (Excel, Access).

· Solid written and oral communication skills.

· Professional and courteous telephone skills.

· Attention to detail and record keeping skills.

· Skilled command of grammar and spelling.

· Capacity to prioritize and organize work requests and projects, often under pressure.

· Ability to use common office machines such as photocopier, multi-line telephone systems, fax machines.

· Excellent interpersonal skills and public relations skills, including ability to work cooperatively with culturally and linguistically diverse students, clients, staff, faculty, and public.

· Willingness and ability to comply with Institute policies, procedures, and mandates.

Education/Experience

A combination of education and experience, which would demonstrate possession of the skills required for the position. Minimum three years comparable experience. College-level coursework and familiarity with an academic setting desirable.

Physical Requirements/Environment

The Monterey Institute maintains a smoke-free/drug-free workplace. Job requires ability to sit for extended periods of time, ability to handle lightweight parcels and supplies, dexterity for repetitive action such as keyboarding, writing.

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