Management Systems Specialist

Overview

Job code: 9910310

Job Family: Analyst

Position Summary:

•  Maintain and support improvements to the YMMC internal management system to help strengthen business competitiveness to ensure company goal attainment and sustainable growth.

Responsibilities

Job Responsibilities:

• Responsible for supporting the coordination and continual improvement of the YMMC Internal Audit Program, serving as lead auditor as well as providing support to other lead and internal auditors.  Auditing all areas of the organization for compliance with applicable laws and regulations as outlined by YMMC and reporting findings to upper management. 
• Responsible for the coordination and continual improvement of the YMMC Document Control system, serving as administrator. Primary responsible for document approvals to the established document control standards, maintaining user profiles, Author/Owner assignments, user training and support, and program reporting to the organization.
• Support projects of change in the organization with cross-functional teams of multiple organizational levels to define and document business requirements, determine how these requirements fit into our systems, and implement the change with stakeholders. Change will include working with outside third party to communicate requirements and manage change points after implementation.  Will include assisting with document development and training to new process. 
• Administer modules of the IMS system as assigned to ensure appropriate maintenance of access, support module users and module administrators, and serve as interface between YMMC and software company for project work or maintenance activity.
• Examine, analyze, and interpret business systems / records for the purpose of giving advice or preparing business reports.
• Facilitate the development, administration and enforcement of programs, guidelines and practices that ensure compliance as required.
• In depth knowledge of at least one management systems requirement and regulations that may affect the organization’s business practices. (ie. ISO, JSOX, CTPAT, FTZ)
• Reviews and recommends revisions to company policy or practices as needed to implement any necessary adaptations to ensure compliance.
• Assists in the instruction and training of new employees, and in reviewing and verifying accuracy of the completed work.
• Works with professional staff on development and implementation of corporate initiatives.
• Ensure compliance of YMMC standards as it pertains to Corporate Planning systems.
• Perform all other duties necessary to ensure business success and conformance.

Qualifications

Education and Experience

• Bachelor's degree in Business Administration, Quality Management, Engineering, or a related field, with 3–5 years of relevant professional experience; or an Associate's degree with a minimum of 5 years of relevant professional experience; or 7–10 years of relevant professional experience in lieu of a degree.

I

• Relevant experience may include internal auditing, integrated management systems, document control, business systems administration, quality management, or process improvement.

Other requirements:

• In-depth knowledge of at least one applicable ISO management system standard, with demonstrated auditing experience and Lead Auditor certification preferred; general working knowledge of at least two additional applicable standards or compliance frameworks.
• Demonstrated experience coordinating or conducting internal audits, documenting findings, and supporting corrective actions and continual improvement.
• Experience administering electronic document control or business management systems, including user support, access management, training, and system maintenance. Ability to configure and maintain system workflows, business processes, approval routing, and user-defined settings without requiring software coding or programming.
• Demonstrated ability to apply project management, business process analysis, and structured problem-solving techniques.
• Strong analytical, organizational, interpersonal, written, and verbal communication skills.
• Ability to collaborate effectively with cross-functional teams, facilitate process changes, and communicate requirements to internal stakeholders and external service providers.
• Ability to interpret applicable standards, regulations, and corporate policies and translate requirements into effective business practices.
• Ability to analyze and summarize organization-wide data into concise reports and visual presentations (graphs, charts, and key points) for senior management.