Administrative Assistant

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Job Summary:

The Cat Technology Division currently has an opening for an Executive Assistant located in Mossville, IL.  As an Executive Assistant, you will provide advanced administrative support and relief of administrative detail to company executives, availing them the additional time for their top management responsibilities.

What You Will Do:

• Responsible for contributing to the efficient use of the executive's time by relieving the executive of those administrative details capable of being delegated

• Responsible for performing a multitude of highly complex administrative tasks and providing full administrative support using superior knowledge of administrative functions

• Provides administrative assistance to support the executive in daily work, i.e., follows-up on deadlines and insuring information is available, communicates with people inside and outside the company, researches and gathers information, completes projects and assignments, etc.

• Utilizes discretion, judgment and initiative to continue the work responsibilities of the office when the executive is unavailable in an efficient manner

• Determine what can be handled immediately by executive's managers or referred to their group president, what can be held for the Vice President’s return or what can be completed by administrative assistant independently.  Works with highly sensitive and confidential information

• Responsible for maintaining executive's calendar, schedules meetings requested, determines priorities when conflicts arise, consults with executive when necessary, processes paper and electronic mail, prepares responses when appropriate and routes mail which does not require executive's attention

• Ensures travel and lodging accommodations as required by the executive.  The incumbent must tend to all the details involved with executive's visits to Caterpillar domestic and overseas facilities and to other companies and unions.  Coordinates visits of same people to Peoria, coordinates travel on company aircraft, prepares expense books, and reconciles executive's expense statement.

• Operates a personal computer for purpose of typing, scheduling meetings, calendaring of events and activities, sending and receiving messages, and uploading and downloading information utilizing various software programs

What You Will Have:

• Office Administration: Working knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Flexibility and Adaptability: Working knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Considerations for Top Candidates:

• Extensive experience providing administrative assistance at the executive level
• Previous experience with booking global travel, preparing and completing expense books, managing calendars, etc.
• Previous experience working in a corporate setting with an established C-Suite structure
• Excellent interpersonal skills and the ability to communicate effectively and skillfully with individuals at all levels
• Must have strong, advanced secretarial and technology skills gained through years of experience, training and progressive administrative support positions throughout the company
• Must be able to proficiently operate a personal computer
• General knowledge of company organization and its operations with a detailed knowledge of functions and responsibilities of the departments within the assigned area
• Must be able to think and work independently, have superior organizational skills and maintain a high-level of confidentiality

Additional Information:

The candidate will work 5 days a week onsite in our Mossville, IL office.

Summary Pay Range:

$28.15 - $42.25

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. 

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

This position requires working onsite five days a week.Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.

Posting Dates:

October 2, 2025 - October 8, 2025

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities.  Qualified applicants of any age are encouraged to apply.

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