Events and Interinstitutional Coordination Lead

We are looking for an Events and Interinstitutional Coordination Lead to manage the Centre's events and serve as the link with the EU institutions in Rome.

The Europa Experience Centre in Rome Italy, serves as an educational hub and a platform for engaging with the EU, offering visitors a unique experience to understand the EU's history, institutions, and role in shaping a common European future. Key attractions within the Centre include an interactive exhibition space equipped with multimedia stations, a cinema room that screens a film about Europe’s challenges and common future and also hosts workshops and events, and a Role Play Game. This game allows participants to simulate the roles of Members of the European Parliament (MEPs) in a hands-on learning experience.

You will:

• Act as the main contact for the European Parliament Liaison Office and the European Commission Representation on all event matters;
• Manage the events mailbox and process event requests from third parties;
• Prepare and share event calendars;
• Check room setups and event materials before each event;
• Keep accurate records of events and related correspondence;
• Coordinate with the operations and AV colleagues so that events run smoothly.

Requirements:

• Completed university degree;
• Languages: Italian at native level (C2) and English at minimum B2 level, proven by a certificate or relevant past experience. You may be asked to provide proof of your language levels;
• EU knowledge: good knowledge of the EU institutions and their powers, in particular:
• the European Parliament and its Members (MEPs)
• the European Commission and the Commissioners
• current EU affairs
• IT skills: confident use of Excel, Word, the internet, Canva, CapCut and social media tools. You must also be able to handle technical and interactive multimedia equipment and consult databases;
• Attitude: client-oriented, proactive, polite, diplomatic and tactful, with a professional appearance. You should enjoy working with people, especially young audiences;
• Conduct: discretion and confidentiality, respect for data protection rules, no contact with the media, and no acceptance of gratuities;
• Security clearance: you must successfully pass accreditation by the European Parliament’s security service before starting;
• Availability: flexibility to work shifts on weekdays, Saturdays and Sundays, plus occasional evening or early-morning events;
• Experience in event management, ideally with public institutions;
• Excellent organisational and communication skills, with the ability to handle several events a day;
• Experience working with EU institutions, embassies or international organisations is an advantage;
• Knowledge of other EU languages, in particular French, German or Spanish, is an advantage;
• A valid first-aid certificate is an advantage.

We offer:

• A central role at an innovative venue dedicated to education and engagement with Europe;
• Shifts within the Centre's opening hours: Monday–Friday 9:00–19:00, Saturday 10:00–18:00, Sunday 14:00–18:00, plus 15 minutes before and after, and occasional evening or early-morning events;
• First-aid, AED and fire-safety training before you start;
• A modern work environment and friendly colleagues.
 
We kindly invite you to submit your CV in English by 20 November 2026.