Assistant To the Chair-Intermediate

The Department of Urology is seeking a highly organized, proactive, and operationally sophisticated professional to serve as Assistant to the Chair. This role is not a traditional clerical or routine administrative support position. The successful candidate will function as a strategic operational partner supporting a complex academic medical leadership environment.

This position requires exceptional organizational judgment, executive-level coordination skills, prioritization ability, discretion, adaptability, and the ability to independently manage competing responsibilities within a fast-paced and dynamic environment.

 The ideal candidate will help reduce operational friction, maintain continuity, manage complex scheduling demands, and protect executive bandwidth through proactive coordination and systems-based thinking.

• Knowledge in office management and administrative practices and procedures.
• Knowledge in academic department in an institution of higher education is a plus.
• Knowledge of record retention regulations and ability to maintain confidentiality.
• Proficiency in relevant software such as Microsoft Office Suite.
• Ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence.
• Excellent time management and organizational skills.
• Excellent interpersonal skills and demonstrated poise and professionalism.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

• Directs and oversees daily operations of office and/or program.
• Compiles data, statistics and other information and materials for meetings, lectures or events.
• Handles department chairperson's correspondence, travel arrangements, committee agendas, filing, calendar, and mail.
• Advises on policy, procedural and operational issues.
• Independently composes, edits correspondence, devises course of action and independently responds to faculty-staff.
• Serves as staff and resource designee and acts as liaison between faculty, staff and Chair Offices.
• Manages calendar by scheduling appointments, designated activities and research.
• Acts as liaison with internal and external groups/offices/ constituents.
• Provides support to various departmental committees related to promotion-tenure of faculty, faculty mid-probationary review, post-tenure evaluation, tracking changes and appropriateness reviews with minimum faculty consultation, and prepares and distributes meeting minutes.
• Composes correspondence for Chair/Executive level equivalent signature.
• Reviews and edits draft publications and other written documents.
• Assists with event planning and performs special projects as assigned.
• Performs all other duties as assigned.