Hospitality & Office Service Manager

Job Description

Company Overview

AESC is a global leader in lithium‑ion and LFP battery technology, with a fast-growing footprint across Japan, the UK, France, China, and the USA—soon expanding in Spain with a €1‑billion gigafactory in Extremadura to open by 2026 and create up to 900 direct jobs in phase one. The Spanish facility is designed as the first net‑zero industrial park gigafactory in the country, aligning with AESC’s mission to pioneer sustainable battery manufacturing.

Role Purpose

As an Office & Administration Coordinator in our Extremadura Office (Navalmoral de la Mata), you will support the day-to-day operations of our office and help create a positive experience for employees, visitors, and business partners.

This is a highly operational and hands-on role focused on office administration, employee support, travel coordination, event organization, vendor coordination, and workplace services. You will work closely with HR, Finance, and Operations teams to ensure the smooth running of daily activities while supporting the rapid growth of our organization.

We are looking for a flexible, service-oriented, and adaptable professional who enjoys managing multiple priorities in a fast-paced international environment. Backgrounds in event management, hospitality, office administration, employee services, or customer-facing operations are highly valued.

Key Responsibilitites

• Support daily office operations and employee services.
• Coordinate travel, visitors, meetings, and company events.
• Manage relationships with external vendors and service providers.
• Assist with onboarding activities and workplace administration.
• Ensure a positive and efficient employee and visitor experience.
• Provide flexible operational support across different business functions.

Led by a diverse and experienced management team, AESC employs more than 14,000 professionals worldwide. The company combines state-of-the-art technology, Japanese craftsmanship, and a strong track record in safety to deliver advanced battery solutions. AESC offers a comprehensive portfolio across various cathode chemistries and form factors, including LFP, NCM/MCA, and pouch, cylindrical, and prismatic cell formats.

We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other legally protected status.

Don't you want to be part of this cutting-edge and revolutionary company?

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Requirements / Required skills

• Back Office Operations
• Building Services Engineering
• Business Affairs
• Business Travel
• Corporate Affairs
• Employee Relations
• Front Office
• General Administration
• Hospitality Management
• New Vendor Development
• Office 365
• Office Administration
• Office Equipment
• Schedule Control
• Travel Arrangements
• Travel Management
• Vendor Management
• Back-office procedures
• Front-office application for enterprises
• Office 365 Administration
• Concur Travel

Qualifications

• 3-8 years of experience in office administration, event coordination, hospitality, employee services, travel management, or similar operational roles.
• Fluent English (C1). This is a compulsory requirement.
• Chinese-speaking would be desirable.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Service-oriented mindset with a proactive approach.
• Comfortable working in a fast-paced and changing environment.
• Experience coordinating suppliers, events, travel, or administrative processes is highly valued.